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DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, JULY 15TH, 2004 IN THE MEMORIAL HALL

Present : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, D O’Dell, R Sadler, R South, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not to exceed 10 minutes)

Agenda Item 5 c) Tetra Mast - Over 30 residents of Mawnan Parish attended to meeting to give their views on the tetra mast application to be considered by the council. The Chairman acknowledged that the Council was aware of the concerns regarding health and safety of the system but asked in particular to hear of any other comments from the public. The following areas of concern were also expressed :

· The application is in an Area of Outstanding Natural Beauty (AONB) and will have an impact on the area
· The type and quality of fencing erected around the proposed mast
· Monitoring and control of the output signal as it had been noted that output above the published levels would further increase the health risks.
· The transport of equipment to install the mast and service the site.
· That the mast appeared to be sited in woodland which would inhibit the signal and how to preserve these trees.
· Future usage of the mast for other equipment i.e. mobile telephones
· A conflict with the PPG 8 (impact on the community)
· The circulation of the application for consultation.

The Chairman thanked residents for attending the meeting and raising many useful points which the Council would consider during its deliberations of the item on the Agenda.

40/04 TO ACCEPT APOLOGIES FOR ABSENCE

Apologies were received and accepted from Mrs Loomes (Tree Warden) and P C M Whyte.

41/04 DECLARATIONS OF INTEREST
a) In Items on the Agenda

Agenda Item 5 a) Cllr Dearnley Personal Interest in Scout Group
Agenda Item 8 d iv & vii) Cllr Gilmore Business interest

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

42/04 TO CONFIRM MINUTES OF THE LAST MEETING

It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Parish Council Meeting of June 17th, 2004 be accepted as a true record and duly signed.

43/04 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
There were no matters arising from the Minutes which were not on the Agenda.
44/04 AGENDA ITEMS
a) S137 Donations – Donation to Constantine Sea Scouts in recognition of their recent beach cleaning.

Cllr Dearnley declared an interest and withdrew.

The Clerk reported that the Constantine Sea Scouts had carried out a beach cleaning exercise which had included some beaches in the parish of Mawnan. It was proposed by Cllr Sadler, seconded by Cllr Hibbert and

RESOLVED that under S137, the Council donate the sum of £25 to Constantine Sea Scouts with thanks for the cleaning of beaches in the parish.

b) To consider the installation of a dog waste bin at Woodlands

Cllr Dearnley asked that the Council consider siting a dog waste bin at the entrance to Woodlands as the area was well used by walkers. The Clerk was asked to enquire of the district council about the cost of supplying and erecting the bin and the item would be placed on the Agenda of the next meeting.

c) Tetra Mast – to consider a response to initial consultation document
The Council discussed the issues surrounding the advance consultation on the siting of a tetra mast. It took into account many of the issues raised by the public before the meeting. The Council was reluctant to make a detailed written response in advance of a formal application and it was proposed by Cllr Gartside, seconded by Cllr South and

RESOLVED that the Council write to acknowledge receipt of the proposal and will hold a public meeting when it receives the formal planning application and make its comments in the normal way.

The Council also took the opportunity to discuss the way in which it would deal with the formal application and it was proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED that

1. On receipt of a tetra mast application, the Clerk should post a notice giving details of the planning and notice of the Planning Committee meeting at which the full application would be discussed.
2. That the notice board should include details of how to make comments on individual planning applications and details of the address of the planning authority.

d) Mawnan Parish Plan

The Chairman reported that this group was making progress and further meetings had been arranged.

e) Traffic and Parking
i) An update on Speed visor survey
Cllr South reported that the speed visor had been re-sited in the village to carry out a second survey but unfortunately it had been destroyed in a car accident before enough detailed information had been obtained. He was waiting to hear whether the machine was repairable and when it might return to the village. In the meantime the traffic calming measures approved under the Area Committee will be installed during the school summer holidays and there was a verbal commitment to carry out a further survey with the speed visor to assess the effectiveness of the changes.

ii) Parking Signs at Durgan
Cllr South reported that The Highways Department have agreed to replace the signs in the Passing Bays on the road to Durgan. The new wording will also include ‘NO PARKING – PASSING PLACE ONLY”

iii) Review of Sign Posts at Trebah Crossroads/Helford Passage

Cllr South reported that The Highways Department had inspected the signs at Trebah Crossroads and had agreed to redesign the signs to better help visitors.

f) Tree Planting at Nansidwell
Cllr South reported that he had discussed the tree planting with the County Council who confirmed that a licence was needed. However, CCC held a list of suitable trees and if allowed to plant trees of their choosing, CCC will also maintain the tree.

g) Public Toilets

The Clerk confirmed that she would be meeting with Mrs Nancholas to identify any outstanding building work and to assess a revised cleaning schedule to take into account the new toilet.

h) Mawnan in Bloom

The Council considered various suggestions for brightening the parish by means of planting and hanging baskets etc. Various suggestions were identified for improvement. It was agreed that the Clerk should find out more information about possible support from the Garden Club and also details of the Britain in Bloom competition for the September meeting.

45/04 CORRESPONDENCE

A schedule of correspondence received was circulated and is attached to these Minutes as a record.

46/04 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) District Council
Cllr Sadler confirmed that the Comprehensive Performance Assessment was taking place at Kerrier D C during July.

47/04 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) June 22nd, 2004 – Helford Passage
It was proposed by Cllr Sadler, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Parish Council Planning Committee Meeting of June 22nd, 2004 be accepted as a true record and duly signed.

ii) June 22nd, 2004 – Bourne Place, Budock Vean

It was proposed by Cllr Sadler, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Parish Council Planning Committee Meeting of June 22nd, 2004 be accepted as a true record and duly signed.

b) To Consider Planning Applications Received From The District Authority
i) PA04/00899/F Mr G Greenhalgh, Trestenner, Budock Vean Lame, Mawnan Smith – Erection of extensions and alterations to dwelling, erection of an outbuilding and swimming pool and retention of a shed. The Council requested a site meeting.
ii) PA99/00624/FE01 Mr & Mrs Davis, Honeysuckle Cottage, Sampy’s Hill, Mawnan Smith – Extension of time for the erection of an extension to existing dwelling NO OBJECTIONS
iii) PA04/00682/F Mr A Chamberlain, Perran Cottage, Budock Vean, Mawnan Smith – Erection of a wall on the foreshore The Council requested a site meeting.
iv) PA04/00958/F Mr & Mrs Shiers, Avalon, Maenporth Road, Maenporth – Erection of a replacement dwelling The Council requested a site meeting in accordance with its Standing Orders .
v) PA04/00937/F Mr & Mrs J Eva, 17 Shute Hill, Mawnan Smith – Erection of an extension to dwelling and replace of a pitched roof over flat roof of domestic garage NO OBJECTIONS
vi) PA04/00931/F Mr & Mrs P Moody, Bowling Green Cottage, Carwinion Road, Mawnan Smith – Erection of an extension to dwelling NO OBJECTIONS
vii) PA04/00879/F Rowe Holdings, West Bay Hotel, Maenporth – Demolition of former hotel and erection of eight apartments for holiday use. The Council requested a site meeting.
viii) Mawnan Self Build Group – Castle View Park, Mawnan Smith – Erection of 6 local need dwellings – amended plans. The Council stood by its previous comments regarding roof heights and impact on neighbouring properties.
ix) Mr & Mrs Dumont, Stranraer, Carlidnack Lane, Mawnan Smith – Erection of a new dwelling. The Council requested a site meeting in accordance with its Standing Orders

The Clerk was asked to try and arrange the necessary site meetings for Friday, June 23rd, 2004.

48/04 FINANCE AND PAYMENT OF ACCOUNTS
a) To confirm External Auditors Report on Accounts to year end March 31st, 2004

The Clerk advised that the Council had received the Audited Accounts for the year to March 31st, 2004 which had been approved without comment.

b) To authorise payment of accounts

A schedule of invoices for payment was circulated. It was proposed by Cllr Sadler, seconded by Cllr Gilmore and

RESOLVED that cheques totalling £1147.45 be approved for payment and duly signed.

49/04 REPORTS FROM COMMITTEES AND REPRESENTATIVES

There were no reports from Committees and Representatives

50/04 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will take place on Thursday, September 16th, 2004 starting at 7.30pm.

COMMENTS FROM THE PUBLIC

· Residents of West Bay expressed concern over the scale and impact of the planning application to build 9 holiday apartments. The Chairman confirmed that residents would be advised of the site meeting and would be offered an opportunity to explain their concerns further at that time.

· Members of the public queried the design of the traffic calming measures to be installed at Grove Hill. Cllr South gave details of the new signs and road markings to be installed in a hope to reduce the speed of traffic around the junction of Grove Hill and Shute Hill.

DRAFT MINUTES OF THE ANNUAL MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, MAY 20TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, C Hibbert, R Sadler, R South, R Taylor

1. ELECTION OF CHAIRMAN FOR THE YEAR 2004/5 AND DECLARATION OF ACCEPTANCE OF OFFICE
It was proposed by Cllr Mrs Briars, seconded by Cllr Hibbert and, in the absence of any other nominations

RESOLVED unanimously that Cllr Gartside be elected as Chairman of Mawnan Parish Council for the coming year.

Cllr Gartside thanked the Council for its support and signed his Declaration of Office as Chairman of the Council

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)
There were no comments on Items on the Agenda

2. TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were accepted from Cllrs Dearnley, Gilmore, Moyle and O’Dell who were away from the parish. Apologies were also received from C Cllr Hatton.

3. ELECTION OF VICE CHAIRMAN

It was proposed by Cllr South, seconded by Cllr Hibbert and, in the absence of any other nominations

RESOLVED unanimously that Cllr Dearnley be elected as Vice Chairman of Mawnan Parish Council for the coming year.

4. APPOINTMENT OF COMMITTEES AND REPRESENTATIVES FOR 2004/2005

The Council noted that in the absence of four councillors it was not possible to confirm representatives to all committees and outside bodies but made the following nominations. It was agreed that the appointment of members to outstanding posts would be carried out at the next meeting of the Council in June.

The list of Committee members and representatives to outside bodies is attached to these Minutes as Appendix 1

5. TO CONFIRM PORTFOLIO POSTS FOR 2004/2005

It was agreed that in the absence of four councillors this item should be deferred to the next meeting in an attempt to complete the list of portfolio holders.

6. DECLARATIONS OF INTEREST
a) In Items on the Agenda

Item 8 b iv) Planning (Castle View Park) Cllr Taylor Personal Interest

b) Of gifts of a value of more than £25

The Clerk declared that she had been invited to travel to Italy to represent Helston T C and that all her costs would be met by the organisers of the event. The value of the visit would be more than £25.

7. TO CONFIRM MINUTES OF THE LAST MEETING

It was proposed by Cllr South, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the meeting of April 15th, 2004 be accepted as a true record and duly signed.

8. TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Mawnan Parish Plan
It was agreed that this matter was now urgent and that the Chairman would meet with the Clerk to progress calling a meeting and starting the process.
b) Toilets
The Clerk confirmed that the toilets were now open and that the cleaner was ordering new materials which would be charged to Kerrier D C to replace those lost at the beginning of the building work. It was noted that the lights appeared to be on at all times and the Clerk was asked to check that they were on a timer.
c) Village Tree Planting
Cllr South confirmed that following an inspection, the most suitable site was at Nansidwell Corner and that he was waiting for a response from the donor. It was agreed that this item be placed on the Agenda for the next meeting.

9. AGENDA ITEMS
a) Accounts to Year End March 31st, 2004
i) To receive and approve the unaudited accounts for the year end March 31st, 2004

It was proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED that the Unaudited Accounts for the financial year ending March 31st, 2004 by approved as a true record.

ii) To complete the Statement of Assurance for the year end March 31st 2004

The Council considered each item on the Statement of Assurance and it was proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED unanimously that the Chairman sign the Statement of Assurance which states that the Council has met its financial responsibilities in a proper manner during 2003/4.

iii) To receive and note the report of the Internal Auditor and make the necessary

The Council received a report from Mrs P Kirkham, Internal Auditor, who confirmed that Council had sound accounting procedures and that she had been satisfied that it had met all its financial responsibilities. A copy of her report including recommendations for the forthcoming year is attached to these Minutes as Appendix 2.

b) Maenporth Beach – a report by Cllr Sadler

Cllr Sadler reported on a meeting held at Maenporth Beach with officers and members from Mawnan, Falmouth, Budock and Carrick Councils, representatives of Maenporth Estates and the Beach Café owner. The meeting had been very successful in identifying the need for better liaison and communication between all of the parties involved in the future of the beach. It had been agreed that Carrick D C will erect a new chain at the Nook end of the beach with a proper lock and that a key would be held by the Clerk. Finally it had also been agreed that members would meet regularly to discuss local issues affecting the beach.

The owner of Tregedna had also attended the meeting as the flooding on the moor at the back of the beach was seriously affecting her property. Cllr Sadler and Cllr Varney of Falmouth and Carrick had agreed to investigate the ownership of the tidal gate and to try and establish how to reinstate a working gate to prevent such flooding.

c) Mawnan Autumn Fayre

The Council wished to offer its support to the organisers of the Autumn Fayre and tried to identify ways in which it might be able help. A suggestion was made that the Council had previously donated the cost of the insurance for the village carnival. After some discussion to ways in which the Council might be able to support the organisers, the Council asked Mr Tony Lugg, a member of the organising committee, to approach the Committee for ways in which the council might assist and report back at the next meeting.

d) Traffic Survey – to confirm second survey and installation of necessary post

Cllr South confirmed that he had now received an estimate for the post to carry the speed viser of £97.48. He confirmed the intention that the speed viser should be brought back to the village after the proposed work around Shute Hill/Grove Hill had been completed to monitor the success of the alterations.

e) Traffic Consultation on Traffic calming measures at Grove Hill, Mawnan Smith

The Council considered the consultation cir culated by Cornwall County Council giving details of changes to the 30mph zone, changes in road markings, lowered kerbs and improved road signage. Cllr South expressed his concerns at the lack of a co-ordinated approach as the proposed improvements were a separate project to that of traffic calming throughout the village. It was proposed by Cllr South, seconded by Cllr Hibbert and

RESOLVED that the Council support the proposed calming measures but stress the importance of the use of the traffic viser to monitor the effects of the new arrangements.

10. CORRESPONDENCE
A schedule of correspondence received was circulated and is attached to these Minutes as a record. It was agreed that the Clerk should attend the Regional Training Event hosted by the Society of Local Council Clerks to be held in Exeter.

11. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

District Council

Cllr Sadler reported that the Comprehensive Performance Assessment of Kerrier D C will take place during July. He also reported that Kerrier D C was looking at the planning position on tetra masts. It needed to seek expert advice on the reasons why it may be turned down. Already elsewhere in the county MMO2 had won 4 planning appeals in areas of outstanding natural beauty.

12. PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) April 21st, 2004 - Budock Vean Hotel

Council felt it had been very worthwhile visiting the site to understand all the changes taking place to improve the facilities. It was proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED that the Minutes of the meeting of April 21st, 2004 be accepted as a true record and duly signed.

b) To Consider Planning Applications Received From The District Authority
i) PA04/00658/F Mr & Mrs Dunn, 6 Shute Hill, Mawnan Smith – Erection of a conservatory extension to dwelling NO OBJECTIONS
ii) PA04/00559/F Mr & Mrs Longdon, 1 Rose Cottages, Durgan – Replacement of scantle slate roof, formation of new window opening, replacement of existing windows in period style and installation of new chimney pots NO OBJECTIONS
iii) PA04/00520/F Mr & Mrs Biggs, Tamar, Goldmartin Close, Mawnan Smith – Erection of conservatory extension to dwelling NO OBJECTIONS
iv) Mawnan Self Build Group – Castle View Park, Mawnan Smith – Erection of 6 local need dwellings – amended plans

The Council considered the changes which concerned the gradient of the access road and the roof heights of the dwellings. It was proposed by Cllr South, seconded by Cllr Hibbert and

RESOLVED that the council respond that “It stands by its original comments that the ridge heights be reduced from the original application as they intrude on the privacy of the existing dwellings. The Council also note the impact of the new raised access to properties neighbouring the new road and urge the district council to work with the applicant to find ways of minimising this impact on their privacy.”

13. FINANCE AND PAYMENT OF ACCOUNTS

A schedule of invoices for payment was circulated. Cllr South confirmed that he had verified the invoices for payment and the cheques were in order. It was proposed by Cllr Sadler, seconded by Cllr and

RESOLVED that cheques totalling £6135.69 be approved for payment and duly signed.

14. REPORTS FROM COMMITTEES AND REPRESENTATIVES

Police – P C Whyte reported that crimes were down compared to the same time last year. Illegal parking in Durgan had once again been reported and he was arranging for the traffic warden to patrol the area from time to time. In addition he would continue to go down to Durgan when possible to issue tickets himself. He confirmed that it was important that anyone with a permit to park at Durgan should display it at all times.

15. DATE AND TIME OF NEXT MEETING

The next meeting will be held on Thursday, June 17 at 7.30pm.

COMMENTS FROM THE PUBLIC

· Concerns were expressed about the revisions made to the proposed access road at Castle View Park. There were health and safety concerns as well as issues regarding privacy etc. The Clerk reminded the meeting that the Council was only a consultee and that all comments regarding the amendments must be made to the Planning Authority.

TETRA Masts – continued concerns were expressed about the future of the TETRA system in the Parish. The Council were stressed the criteria they had used with previous applications and confirmed that upon receipt of any proper TETRA mast, it would carry out a wide public consultation before making any response

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, APRIL 15TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, R Sadler, R South, R Taylor

In Attendance : P C M Whyte, Mrs A Loomes (Tree Warden), C Cllr N Hatton

Before the start of the meeting, the Council and members of the public received presentation by Cllr S Swift and Mr T Clifton of Kerrier D C. The presentation included information on the role and functions of the district council and the new Comprehensive Performance Assessment currently being carried out by the Audit Commission. Mr Clifton highlighted the high number of functions carried out by the district council and the split between the different authorities who received income via the council tax.

Cllr Gartside thanked Cllr Swift and Mr Clifton for an interesting insight into the work of Kerrier and noted that it was important to build strong links between the parish and district for the benefit of the parish.

1/04) TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr D O’Dell who was away from the parish.

2/04) DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 a iii) Cllr Gilmore Neighbour
Item 8 a v) Cllr South Neighbour

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25. 3/04) TO CONFIRM MINUTES OF THE LAST MEETING
Cllrs Dearnley and Gilmore noted that they had been included on the list of councillors present but had been absent having given their apologies. Item 159/03 – the date of the meeting had been March 17th, 2004.It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the the meeting of March 18th, 2004 be accepted as a true record and duly signed, subject to the above amendments.

4/04) TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Maenporth Beach - The Clerk reported that a meeting would be held on Friday, April 16th, 2004 and would include members of Falmouth T C, Budock P C and Mawnan P C meeting with Mr G Hughes of Carrick D C. A report would be made back to the next meeting.

b) Tree Protection Orders at Castle View Park – The Clerk confirmed that she had received all the information from Mrs Loomes and would be making the application in due course.

c) Public Toilets - Cllr Dearnley and Cllr Mrs Briars had met with Mr Morgan on site and it had been agreed that the current alterations were unsatisfactory. It had therefore been agreed to move the urinal in the men’s toilets and it had been promised that all work would be completed by the Easter holiday. This had not proved possible but Mr Morgan had assured the Council that the toilets would be completed as a matter of urgency.

5/04) AGENDA ITEMS
a) To approve the format of the Annual Report of the Council
Copies of the report had been circulated to all councillors and the Clerk asked for any comments on the document. It was agreed that all comments be forwarded to the Clerk in time for the report to be published at the Annual Meeting of the Council in May.

b) Village Tree Planting
Cllr South advised that he had investigated a number of possible sites but had not been able to find anywhere suitable to plant trees. A number of alternative sites were discussed including the grass verge at Nansidwell, the cross roads at Bosveal and a site at Field Place. The Council agreed to inspect these sites after the site meeting at Maenporth.

c) Traffic Calming – a report by Cllr South on the results of the traffic survey
Cllr South circulated a report on the results of the first traffic calming survey. The results place Mawnan in the middle range of county traffic statistics and Cllr South confirmed that he was hoping to meet with C Cllr Hatton to explore how to work with the Area Committee. He felt that there must be a coordinated approach to traffic problems throughout the parish and was hoping that the second traffic survey would be carried out in July. The council expressed its thanks to Cllr South for his continued work on its behalf.

d) Cornwall County Council Local Transport Plan – a consultation on the future of travel and transport in Cornwall – Response to be made by May 14, 2004
It was agreed to defer this item to the next meeting.

6/04) Parish Plan
In light of the recent decision to withdraw funding from the Vital Villages project, the Clerk reported that the Council needed to act quickly to ensure access to the promised funds. It was proposed by Cllr Sadler, seconded by Cllr Gartside and

RESOLVED that the Chairman and Clerk invite all those who have previously expressed an interest in the plan to attend a meeting to get started on the project.

7/04) CORRESPONDENCE
A schedule of correspondence received was circulated and is attached to these Minutes as a record.

8/04) REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
· Mawnan School has received funding under a PFI scheme to build an extension and make internal changes. The building work will begin in July.
· Area Committees – these have been axed under the funding reviews. Cllr Hatton felt extremely sad as these had been an excellent way of partnership working between county and parish councils.
· Footpath at Penwarne – the County Council was working with Mawnan and Budock parish councils to resolve some issues surrounding the bridleway/footpath at Penwarne.

Cllr Hatton also reported that Kerrier Planning Committee would be meeting to consider the self build project at Castle View Park and the Tetra mast applications in Mawnan and surrounding parishes during the next week.

Cllr Sadler asked whether there was any planned scheduling of road surface repairs in the parishes. Cllr Hatton was unaware of any calendar but agreed to investigate.

b) District Council
Cllr Sadler had nothing further to report.

9/04) PLANNING APPLICATIONS
a) To Consider Planning Applications Received From the District Authority

i) PA04/00474/F Mr & Mrs D Trewin, 10 Field Place, Mawnan Smith – Erection of extensions to dwelling NO OBSERVATIONS
ii) PA04/00436/F Mrs S Rickard, Goldmartin Vean, Carlidnack Road, Mawnan Smith – Erection of an extension to dwelling NO OBSERVATIONS
iii) PA04/00355/F Mr & Mrs M Barlow, Penperry, Mawnan Smith – Formation of a vehicular access.
(Cllr Gilmore declared an interest and withdrew from the discussion)
The Council agreed to hold a site meeting to check on the status of trees identified on the plan.

iv) PA04/00397/F Budock Vean Hotel, Budock Vean, Mawnan Smith – Change of use of part of building to a self contained holiday let and staff accommodation, erection of a workshop, extension to store, extension to golf workshop and formation of pitched roof over flat roof to dining room of hotel.
It was agreed to hold a site meeting to view the proposals in context.
v) PA04/00423/F Mr & Mrs J Sykes, Barnes Cottage, Grove Hill, Mawnan Smith – Erection of extensions to dwelling and installation of two roof lights.
(Cllr South declared an interest and withdrew from the discussion)
NO OBSERVATIONS

b) To Note Planning Decisions of the Planning Authority
i) PA04/00128/F Mr & Mrs Patlick, Tregarth, Bar Road, Helford Passage – Conversion of dormer window in dwelling into a balcony with French doors APPROVED
ii) PA04/T0007 Mr T P Lawry, Lower Tregarne, Mawnan Smith – Felling of one oak tree APPROVED
iii) PA00104/F Mr & Mrs Wingfield, Lower Tregarne Barn, Mawnan Smith – Erection of a double domestic garage APPROVED
iv) PA04/00169/F Mr & Mrs Adams, The Nest, Maenporth Beach – Erection of a replacement dwelling APPROVED
v) PA04/00148/F Mr T Taylor, Chy an Treth, Helford Passage – Erection of an extension to dwelling with external steps to rear of balcony and landscaping works to garden APPROVED
vi) PA04/00204/F Messrs Lamotte & Brass, Bourne Place, Budock Vean – Erection of a replacement dwelling APPROVED
vii) PA04/00199/F Dr & Mrs Bligh, Pedn Billy, Bar Road, Helford Passage – Erection of a replacement greenhouse APPROVED

10/04) FINANCE AND PAYMENT OF ACCOUNTS
a) Unaudited accounts for the year end March 31st, 2004
The Clerk circulated a copy of the year end accounts which had been presented to the Internal Auditor for information. The approval of the accounts will be on the Agenda of the next meeting.
b) Payment of Accounts
A schedule of invoices for payment was circulated. Cllr South confirmed that he had verified the invoices for payment and the cheques were in order. It was proposed by Cllr Sadler, seconded by Cllr Dearnley and

RESOLVED that cheques totalling £442.38 be approved for payment and duly signed.

11/04) REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
Cllr Mrs Briars confirmed that she was in contact with the Clerk of Budock P C over the path at Penwarne. She also reported that the County Council had now agreed to pay for the top path .

b) Police
P C Whyte confirmed that the crime figures in the village were once again very low. He confirmed that he was working with Cllr South to improve traffic measures in the village. The Clerk advised that she had issued small permits to the residents of Hillside Cottages in Durgan to identify their cars parked in the proper parking space.

Finally P C Whyte was continuing his surveillance in the hope of catching the prowler reported around the village. He asked for any information which might help the police in their enquiries.

c) Trustees
Cllr Dearnley confirmed that the Carwinion Playing Field Trust was working with the organisers of the Autumn Fayre which would be held on September 11th, 2004. The proceeds would be divided between the Children’s Hospice SW and the Air Ambulance. It was agreed that this item go on the Agenda for the next meeting to see how the council could help support this very successful event.

The installation of a sensory garden had started at the Junior Playing Field.

12/04) DATE AND TIME OF NEXT MEETING
The next meeting will be the Annual Parish Council meeting to be held on May 20th, 2004. It will be preceded by the Annual Parish Meeting which will start at 7pm. Cllr Dearnley gave his apologies for these meetings.

COMMENTS FROM THE PUBLIC
· Planning Application for radio masts at Maenporth Hill.
Many members of the public raised concerns at the Council’s support of the application for radio communication masts on Maenporth Hill. In particular residents were unhappy that the Council had not advertised its role in the application process wider and had failed to take into account the views of the public in coming to its decision not to object to the application. There was much concern that the masts were ‘tetra’ masts which might have health implications not only to the residents of the area but to the whole parish. The Clerk explained the advice given by the planning authority and outlined the Council’s role as a consultee in the planning process.

The Council accepted the residents’ concerns but felt that it had acted properly in advertising the application. The Chairman also stressed that the Council was only a consultee and that any comments must always be made to the Planning Authority. The Clerk was asked to write to the Kerrier Planning Officer asking whether the role of parish councils could be explained on correspondence sent to neighbouring properties of planning applications.

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, MARCH 17TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, P Moyle, D O’Dell, R Sadler, R South

PUBLIC COMMENT ON ITEMS ON THE AGENDA
· The Council was questioned over the duration of the closure of the public toilets. The Clerk confirmed that the work had been taking a very long time but that the Council had safety concerns over the design of the new facilities. It had been agreed with the District Council that the toilets remain closed until there had been a meeting with members of the Parish Council to try and resolve the problem.

157/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were accepted from Cllrs Dearnley and Gilmore who were away from the Parish.

158/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the Agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25

159/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Briars, seconded by Cllr Sadler and

RESOLVED that the Minutes of the meeting of January 15, 2004 be approved and signed as a true record.

160/03 TO REPORT MATTERS ARISING FROM THE MINUTES NO ON THE AGENDA (for information only)
a) Maenporth Beach – The Clerk confirmed that Mr Hughes had not returned any calls. She now intended to send a joint letter with the Chairman to Mr Hughes requesting a meeting with copies to the portfolio holder and leader of the cabinet at Carrick D C.

b) Parish Council Leaflet – Kerrier Leisure Services had declined to offer financial support to the reprint. The original advertisers had agreed to re-advertise and it was hoped that the new leaflets will be available in April. The Clerk confirmed that the funds from the Council would not be available until April in the new financial year.

161/03 AGENDA ITEMS
a) Office and Finance Committee
Cllr South reported that the Working Party had met on March 17th, 2004 and had dealt with the protocol and Terms of Reference for Portfolio Holders. A recommended paper would be circulated in time for the next meeting. The meeting had also carried out a brief review of the Risk Assessment and whilst there were no changes required, the group was aware that there were a few points which needed further action.

Finally, the Clerk asked the Council to consider whether this useful Working Party should become a formal committee of the Council. With the increased amount of bureaucracy affecting parish councils the Office and Finance Working Party played an important role in the work of the Council. As a Committee, meetings would be held in public with formal agendas and minutes. It was proposed by Cllr Gartside, seconded by Cllr Hibbert and

RESOLVED that the Office and Finance Working Party would become a proper Committee of the Council, with Representatives to the Committee nominated at the Annual Meeting of the Council in May, 2004.

b) Public Toilets – to discuss health and safety issues affecting the new toilets
The Clerk outlined her concerns over the design of the new men’s toilet. The Council supported the view that the design was not appropriate, especially as the facility was close to the bus stop. The Clerk confirmed that she had arranged to meet with an officer of the District Council and would inform members as soon as a date had been fixed.

c) Traffic Calming on Grove Hill
Cllr South reported that he had received the initial results of the traffic monitor that evening. He confirmed that the results would need further consideration and perhaps a meeting with the Highways Department who had carried out the survey. He confirmed that he would prepare a report for consideration at the next meeting.

A site had now been identified for a second survey of traffic. He felt that if the site was suitable, once the pole had been put up the County Council would be committed to bring back the visor.

d) Moor at Maenporth
Cllr Sadler confirmed that there had been a survey by English Nature and/or the Environment Agency. He suggested that the Council try and obtain a copy and then invite a speaker. It was also suggested that the Council take advantage of any site meeting on Maenporth Beach to raise the issue with members from other interested parishes.

e) Tree Protection Orders at Castle View Park
The Council asked Mrs Loomes, Tree Warden, to up date it on the progress of this item. Mrs Loomes confirmed that she had taken the necessary photographs and would prepare a letter giving details of the importance of the trees and forward it to the Clerk.

162/03 CORRESPONDENCE
The Clerk detailed the correspondence received and confirmed that a list would be circulated with the Minutes of the Meeting.

Cllr Gartside took the copy of the revised Structure Plan and agreed to report back to the next meeting.

163/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
Cllr Hatton confirmed that the Boundary Review meant that the area would now include Mabe. The review of Parliamentary constituencies will now report back in late summer. Any changes would not come into force until the General Election after next.

He also highlighted a leaflet prepared by Kerrier ‘Facts and Figures’ which included information from the County Council. He felt that this was most useful.

b) District Council
Cllr Sadler confirmed that Kerrier had met to set its budget which would increase by 7.31%. The District Council had retained the water bailiff and lifeguard service. He had attended a Regional Assembly meeting where affordable housing had once again been discussed. The concept of self build being considered in Mawnan was creating interest in other parishes.

Kerrier D C Planning Department has received a grant of £387,000 to help it meet planning targets. The grant is in recognition of the work done by the Council and members are keen to see the majority of the money spent on enforcement.

164/03 PLANNING
a) To Approve Minutes of the Planning Committee of February 27th, 2004
It was proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED that the Minutes of the Planning Committee held on February 27th, 2004 were a true record and were duly signed.

The Nest, Maenporth – Cllr Sadler confirmed that as a result of comments made by the Parish Council regarding the roof height some amendments had been made to the application. The changes would mean that the roof height would be lowered by 1 metre. The revisions would be sent to the Parish Council who would need to respond quickly.

b) To Consider Planning Applications Received from the District Authority
i) Messrs Lamotte and Brass, Bourne End, Budock Vean Lane – Erection of a replacement dwelling. The Clerk confirmed that the Council had already commented on a previous application and that this was an amended design. The changes were safety recommendations from the Planning Department. NO OBSERVATIONS
ii) Dr & Mrs Cope, Barncroft, Higher Penpol, Mawnan Smith – Erection of an extension to dwelling NO OBSERVATIONS
iii) Mr & Mrs Gamble, Four Winds, West Bay, Maenporth – Erection of extension to dwelling The Council noted that there were objections from neighbours NO OBERSVATIONS
c) To Note Planning Decisions of the Planning Authority
i) PA04/00079/F Mr & Mrs Legge, 14 Castle View Park, Mawnan Smith – Erection of a dormer extension to dwelling APPROVED
ii) PA04/00033/F Mr & Mrs D Masters, Boswyn, Carwinion Lane, Mawnan Smith – Erection of a lounge extension to dwelling APPROVED
iii) PA03/01050/F Mr R Matthews, Boskensoe Farm, Mawnan Smith – Erection of a detached domestic garage and formation of a new vehicular access WITHDRAWN

165/03 FINANCE AND PAYMENT OF ACCOUNTS
A schedule of invoices for payment was circulated. In response to questions from Cllr South, the Clerk confirmed that the payments to the Parish Church had been added together on one cheque and that the donation to the School PTA for the year 2004/5 had been included with the cheque for 2003/4 as the project to restore the boat was urgent.

Cllr South confirmed that he had verified the invoices for payment and the cheques were in order. It was proposed by Cllr Briars, seconded by Cllr O’Dell and

RESOLVED that cheques totalling £5057.82 be approved for payment and duly signed.

166/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Police
P C Whyte confirmed that he had received the results of the traffic survey and would be making further enquiries in an attempt to understand them properly. He had been asked to police the area around the Junior Playing Field as there had been reports of a suspicious character when children were in the park. He urged members of the public to dial 999 if they had any suspicions at any time.

b) Footpaths
Cllr Mrs Briars reported that she was continuing to work with the County Council to get the paths at Maenporth added to the definitive map. The Clerk reported that she has received confirmation of payment of the Council’s claim for footpath work during the year.

167/03 Date and Time of Next Meeting
The next meeting will be held on Thursday, April 15th, 2004. Cllr Sue Swift (Kerrier D C) and Mr T Clifton will be attending the meeting to talk about the Comprehensive Performance Assessment taking place within Kerrier D C. The talk will be at 7pm and the meeting will follow on immediately afterwards.

COMMENTS FROM THE PUBLIC

· There was a request for an update on the progress of the Mawnan Anvil Trust. Cllr Sadler reported that there was still great interest and that the Trustees were working had to obtain funding for the project.

It was proposed by Cllr Gartside, seconded by Cllr South and

RESOLVED that the Council should donate the S137 funds remaining in the budget to the Mawnan Anvil Trust. The amount donated to be £300.

The Clerk was authorised to add this payment to the schedule approved at the meeting.

(Cllr Sadler declared a prejudicial interest as a Trustee of the Anvil Trust and took no part in the discussion on the donation of money to the Anvil Trust.)

Broadband – It was suggested that the Council encourage residents to register their interest in Broadband. It was agreed that the Council should try and invite a speaker on the subject to attend the Annual Parish Meeting in May.

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, FEBRUARY 19TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, P Moyle, D O’Dell, R Sadler, R South

148/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were accepted from Cllrs Hibbert and Taylor who were away from the Parish.

149/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 b ii) Planning Application – MMO2 Cllr Sadler – Prejudicial Interest

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25

150/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Briars, seconded by Cllr Sadler and

RESOLVED that the Minutes of the meeting of January 15, 2004 be approved and signed as a true record subject to the following amendments

Correspondence – amend to read ‘…proposed removal ….’

Declarations of Interest – amend to read ‘… no declarations …’

151/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only)
a) Maenporth Beach – the Clerk advised that she had been unable to speak to Mr Hughes of Carrick D C despite several attempts to confirm a date for the meeting. The issue of the Moor behind the beach had also been raised at a previous meeting and Cllr Sadler advised that the land is privately owned and that the owners wish to for the land to become a saltwater lagoon.

It was agreed that the item be placed on the Agenda for the next meeting.

b) Parish Council Leaflet – Cllr Gartside advised that he had been working with Richard Allen (Kerrier D C Leisure Services Manager) to progress the application for further funding. There may also be some additional funding for some of the current advertisers. The working party are also considering a few amendments to the leaflet to include some village facilities not included in the first edition.

152/03 AGENDA ITEMS
a) To award tenders for the Footpath and Public Open Spaces Maintenance Contracts 2004/6.

It was proposed by the Chair and agreed unanimously that under the 1960 Public Bodies (Admission to Meetings) Act this item be dealt with in private session at the end of the meeting.

b) Traffic Calming
i) Grove Hill – a report by Cllr South
Cllr South explained that he had held several meetings with the Police and Cornwall County Council officers and that a speed visor had been used on Grove Hill to monitor traffic coming from Durgan into the village. The results of this survey would be available at the next meeting. He was seeking an appropriate site to monitor traffic travelling through the village in the opposite direction but this also involved the erection of a suitable post to take the visor. The purpose of the survey was to confirm the Council’s concerns about the volume and speed of traffic through the village and in particular around the junction of Shute Hill and Grove Hill in the area of the school. The County Council were looking at ways of improving the road signs around the school.

He felt that the Council needs to consider a short term strategy which will slow traffic down through the village, and a longer term plan to make the case for some proper traffic calming. This plan might require professional help in order to make the best representation to the Highways Department.

It was proposed by Cllr Dearnley, seconded by Cllr Briars and

RESOLVED that the Chairman and Cllr South negotiate with Cornwall County Council to spend up to £150 on the installation of a temporary post on the condition that this guaranteed the use of the visor in the village as soon as possible.

ii) Quiet Lanes Project
Cllr South took this opportunity to report on an information event on ‘Quiet Lanes’ which was trying to identify routes suitable for walkers, cyclists and horse riders. The event had been attended by himself and Cllr Sadler and both advised that the scheme was not really appropriate for the parish at present.

iii) Bus Services Survey
The Council asked for members of the public who used the local bus services to contact Cllr South for information which would help him and the Clerk complete the survey on the provision of bus services in the village.

c) Street Lighting
The Council had received a letter asking them to look at the provision of street lighting in the parish and in particular the area of Carlidnack Road. The Clerk advised that the Council had considered this service in the past but never supported the installation of street lighting. She also advised that whilst the Council had the power to install the lighting it also had the power to pass on the cost of maintaining the lighting to the individual residents who benefited from the service.

After some discussion it was proposed by Cllr Gartside, seconded by Cllr Briars and

RESOLVED that no further action be taken unless the residents of a specific area approach the Council with a suitable scheme.

d) Second Homes Rate Reduction and the implications for the Parish
The Clerk advised that under the scheme to attract 90% Council Tax on all second homes, there was a benefit to householders in the parish which equated to approximately a £2 rate reduction on a Band D property. There had been an opportunity for this money to be used by the Parish Council rather than reducing the Council Tax but this option had not been made available to the Council by the District due to a lack of time. During discussion it was recognised that the District Council intended to spend the extra income on affordable housing. It was also noted that rural areas such as Mawnan have a significant number of 2nd homes but that the funds may well be used in the urban areas of the district. It was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that the Clerk write to Kerrier requesting that the District Council use this funding to focus on affordable local needs housing in the rural areas.

It was proposed by Cllr Sadler, seconded by Cllr Briars and

RESOLVED that the Clerk write to Kerrier requesting consultation on how the parish element should be used before the start of the next financial year.

e) Tree Protection Order at Castle View Park
The Clerk advised that the Planning Authority now wished to have photographs in support of the Council’ application for tree protection orders on the hedgerow trees in the field at Castle View Park.

It was agreed that the Chairman, Cllr Mrs Briars and Mrs Loomes would progress this and report back in due course.

153/03 CORRESPONDENCE
A schedule of correspondence received was circulated at the meeting and is attached to these Minutes as a record.

154/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) County Council
Cllr Hatton reported that the County Council had met to set the budget for the year and will reconvene on February 27 to consider an amended budget which will have an increase of approx. 5% without cutting services. He noted that new Government initiatives and statutory requirements were creating more tasks for the council making it increasingly difficult to deliver the same standard of services without an increase in the budget.

b) District Council
Cllr Sadler reported that :

· The Local Government Association was making representations to try and change the way local government is funded. Currently 75% comes from central government and 25% of income is sourced locally.

· He had attended meetings at Taunton and Weston Super Mare on affordable housing. It was suggested that the south west region should be making representation through the Regional Assembly to get legislation to bring down the price of land and properties to make them more available to local people.

· Kerrier D C will meet on March 2 to set the budget for 2004/5.

155/03 PLANNING
a) To Approve Minutes of the Planning committee held on January 22nd, 2004
It was proposed by Cllr Gilmore, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Planning Committee held on January 22nd, 2004 be approved as a true record and duly signed by the Chairman.

b) To consider Planning Applications Received from the District Authority
i) Messrs T Myners & G Peters, Brynn Cottage, Helford Passage – Erection of an extension to dwelling. It was agreed to hold a site meeting to inspect the amended design.

ii) MMO2 Airwave Ltd, Meudon Farm, Maenporth Road, Maenporth – Installation of digital radio communications service for the Police. It was agreed to hold a site meeting to inspect the application.

iii) Mr & Mrs Adams, The Nest, Maenporth Beach, Maenporth – Erection of a replacement dwelling. In line with Standing Orders it was agreed to hold a site meeting.

iv) Mr & Mrs A Patlick, Tregarth, Bar Road, Helford Passage – Conversion of dormer window into a balcony with French doors NO OBSERVATIONS

v) Mr & Mrs Wingfield, Lower Tregarne Barn, Mawnan Smith – Erection of a double domestic garage NO OBSERVATIONS

vi) Mr & Mrs Legge, 14 Castle View Park, Mawnan Smith – Erection of a dormer extension to dwelling NO OBSERVATIONS

vii) Mr T P Lawry, Lower Tregarne, Mawnan Smith – Felling of one oak tree. It was agreed to have a site visit to inspect the status of the tree.

viii) Mr & Mrs D Masters, Boswyn, Carwinion Lane, Mawnan Smith – Erection of a lounge extension to dwelling NO OBSERVATIONS

ix) Mr Taylor, Chy an Treth, Helford Passage – Erection of a bathroom extension, balcony and landscaping NO OBSERVATIONS

x) Dr Bligh, Pedn Billy, Bar Road, Mawnan Smith – erection of a replacement greenhouse NO OBSERVATIONS

156/03 To note Planning Decisions of the Planning Authority

i) APP/Y0815/A/03/1126931 Bodergy, Budock Vean Lane – erection of a timber jetty. DISMISSED

ii) PA03/T0054 Mr E James, Longsight, Little in Sight – Lopping and topping of six Oak trees APPROVED

iii) Pa03/01588/F Mrs R Mason, 8 Greenfields Close, Mawnan Smith – Erection of a dormer extension to dwelling APPROVED

iv) PA03/T0039 Mr Hough, Bar House, Bar Road, Helford Passage – Felling of twelve trees and works to three trees APPROVED

v) PA03/01541/F Mr & Mrs Ballard, Bow Green, Trelawney Close, Maenporth – Erection of a replacement dwelling REFUSED

vi) PA03/00895/F Mr & Mrs S Wills, Groveside, Grove Hill, Mawnan Smith – Erection of a double domestic garage APPROVED

vii) PA03/01601/F Mr P Marriott, Mullion Cottage, Bar Road, Helford Passage – Erection of a replacement observatory (amended design) APPROVED

viii) PA/01651/F Mesrs Lamotte and Brass, Bourne Place, Budock Vean – Infilling of boat park and raising of garden level APPROVED

ix) PA03/01694/F Mr & Mrs Inness, 6 Coastguard Cottages, Helford Passage – Erection of a first floor extension to dwelling (amended design) APPROVED

x) PA03/01581/F M Jackson & Miss Poll, Chenhalls Farm, Maenporth Road, Mawnan Smith – Conversion of barn to form a holiday unit, conversion of piggery into a yoga studio and installation of a septic tank APPROVED

xi) PA03/01227/O Mr R Matthews, Grove Hill, Mawnan Smith – Erection of a new dwelling WITHDRAWN

157/03 FINANCE AND PAYMENT OF ACCOUNTS

The Council received a financial statement for the previous month. Cllr South confirmed that he had checked the invoices for payment. He asked that the Council consider the payment for toilet cleaning in private session.

It was proposed by Cllr Briars, seconded by Cllr Dearnley and

RESOLVED that the accounts for payment be approved with the exception of the payment for toilet cleaning which would be discussed in private session at the end of the meeting.

158/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
It was noted that the junction of Carlidnack Close and Carlidnack Road was slippery and the Clerk was asked to report the matter to the County Council. It was also noted that a complaint had been received about the muddy and wet state of the footpath from Carwinion to Bosveal. The Clerk had inspected the path and it was once again dry. The Council appreciated the changeable nature of the path but felt that the problems were a cause of the weather and that any work would not cure the problem.

Cllr Briars reported that she was still working with the County Council to get the paths at Maenporth put on the definitive map.

b) Police
P C White confirmed that there had been a reduction in calls to the police during the previous month. He was patrolling the village on foot and making contact with many local people. He hoped that this method of policing was having a direct effect on the calls for help.

c) Cornwall Association of Local Councils
Cllr South reported that he had attended a meeting of the Cornwall Association of Local Councils. There had been a presentation (made by the Clerk) on Members Allowances and he felt it would be very useful if this presentation could be repeated for the benefit of all councillors.

159/03 DATE AND TIME OF NEXT MEETING
It was agreed that the next meeting of the Council would be on Wednesday, March 17th, 2004 starting at 7.30pm

COMMENTS FROM THE PUBLIC

· Litter at Carwinion Playing Field – Complaints had been received noting that the refuse was not being collected from Carwinion Playing Field. It was now mounting up and beginning to be a health hazard.
· Litter at the Junior Playing Field – the bins had been filled with free newspapers which were now littering the playing field.
· Site Inspection at Castle View Park – Mr Birch was concerned that whilst the applicants and agent had been invited to attend the site inspection, residents had been asked to stay away. The Clerk confirmed that the purpose of the inspection had been to inspect the site and get information from the applicant. The discussion of the application had taken place at a meeting of the Planning Committee where there had been time for public comment both before and after the meeting.
· Cllr Gartside confirmed that the First Response Team would start work at the beginning of March. He had been asked to stress that if a resident has to dial for the emergency services, they should make every effort to identify their house or stand in the road to hail the service.
· Bus Survey – public comments included a request for larger print timetables and better service on the route to Truro.

The Chairman thanked the public for attending the meeting. As previously resolved under the 1960 Public Bodies (Admission to Meetings) Act the Council went in to private session.

152/03 TO AWARD THE TENDER FOR THE PATH TRIMMING AND PUBLIC OPEN SPACES MAINTENANCE CONTRACTS 2004/6

The Council awarded the contracts for the Path Trimming and Public Open Spaces Maintenance to Mr M Rashleigh at an annual cost of £3130 +VAT per annum.

156/03TOILET CLEANING

It was resolved to approve the payment of January and February payments for toilet cleaning services and to advise the contractor that the toilets would be closed until completion of all refurbishment work, when a revised job description and contract would be issued.

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, JANUARY 15TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, R Sadler, R South, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

· Affordable Housing – There was a lengthy discussion about the need for affordable housing in Mawnan Smith. There was also concern as to differing advice from the District Council about the merits of being on the Housing Register. The Chairman promised that he would seek further advice for the benefit of those seeking housing in the village.

1. TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were accepted from Cllr O’Dell who was away from the village.

2. DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in Items on the Agenda
b) Of gifts of a value of more than £25
There were declarations of gifts of a value of more than £25.

3. TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Mrs Briars, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Council Meeting of December 18th, 2003 be approved and signed by the Chairman as a true record subject to the following amendments.

135/03 c) Maenporth Beach – to note that Cllrs Sadler, Gartside and Hibbert had met with Mr Miller of Carrick D C.

139/03 8 c i) Planning Application – Grove Hill, Mawnan Smith : That the Minute be changed to read that the Council supported the amended application.

4. TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Parish Council Leaflet – report on grant application by Cllr Gartside
Cllr Gartside confirmed that he would be contacting Mrs Briars and Miss King to further the grant application.
b) Planning Issues – report by the Clerk on status of current enquiries of the Planning Department on Enforcement and Tree Protection Orders
The Clerk advised that no progress had been made and that she would be contacting Kerrier again.
c) Maenporth Beach
The Clerk reported that she had finally spoken with Mr Hughes. He had been unable to fix a date for a further meeting due to staffing difficulties but had agreed to contact the Clerk before the next meeting to confirm a meeting. Concerns were raised over the status of The Moor at Maenporth and it was suggested that this could also be addressed during Mr Hughes’ visit and should be placed on the agenda for the next meeting of the Council.

5. AGENDA ITEMS
a) To appoint an Internal Auditor for the Financial Year 2003/4
It was proposed by Cllr South, seconded by Cllr Mrs Briars and

RESOLVED that the Council appoint Mrs Pat Kirkham as Internal Auditor to the Council for the year 2003/4.

b) Footpath and Grass Cutting Tenders – a report by the Clerk on the revised tendering process
The Clerk reported that the tender documents had been revised in light of the Budget fixed at the December meeting. The closing date for tenders was February 10th, 2004 and the item would be on the Agenda for the next meeting.

c) To confirm Portfolio posts for councillors and confirm protocols
The Clerk advised that the Council needed to confirm some protocols for Councillors holding portfolios; powers cannot be delegated to individual councillors and so it was important that the responsibilities attached to holding a portfolio were clearly defined. The Chairman confirmed that the purpose had been to allow individual members to build up expertise and give additional information to the Council to help it be more informed. It was proposed by Cllr Gartside, seconded by Cllr Mrs Briars and

RESOLVED that the Office and Finance Working Party be delegated to prepare a draft set of standing orders for portfolio holders to be considered at a future council meeting.

d) Traffic and Parking – a report by Cllr South
Cllr South reported that he had met with representatives from the Police and the County Council to learn more about plans for traffic improvements in the parish and the powers of the Council in law. Further meetings were planned and he would make a full written report to the Council at the next meeting.

e) Quality Status – to confirm drafting of Annual Report of Mawnan Parish Council
Further to the Council’s decision to apply for Quality Status, it needed to consider the production of an Annual Report for circulation to all homes in the Parish. The Chairman had produced a basic draft version and it was proposed by Cllr Gartside, seconded by Cllr South and

RESOLVED that the Annual Report of the Council be prepared by the Office and Finance Working Party for consideration by the Council at a future meeting.

f) Affordable Housing – a report by the Clerk on the Local Housing Need application at Castle View Park

The Clerk reported that due to a lack of detailed information on the affordable housing criteria, the Council had referred to the Planning Authority for additional information. In the mean time the Council had been made aware of a further potential application from Devon and Cornwall Housing Association for a further 8 homes in the parish. She advised, however, that any application should be considered on its merits and that the council could only consider formal applications as referred by the Planning Authority. After a lengthy debate on the status of an exception site and the details of Section 106 agreements which would ensure that any potential developments remained affordable, the Clerk confirmed that the Council should now set a date for a site inspection at Castle View Park and confirm the date for a meeting of the Planning Committee to consider the application.

It was agreed that a site inspection would take place on Thursday, January 22 at 9am, and that the Planning Committee meeting would take place on Thursday, January 22 at 7.30pm in the Methodist Chapel if available. The Clerk was instructed to advertise the meeting accordingly.

6. CORRESPONDENCE

A schedule of correspondence had been circulated, was noted and is attached to these minutes. Cllr Gartside agreed to attend the Strategic Partnership Presentation on January 29th, 2004 and Cllr South agreed to attend the County Association meeting on January 30th, 2004.

The Council noted the removal of the water bailiff from the river.

It was agreed that street lighting in the village would be placed on the Agenda for the next meeting.

7. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

District Council

· Budget/Council Tax – Kerrier D C’s increase was likely to be 8.3%. The increased income to the District Council from the reduction in the grant to 2nd homes will be used to facilitate local need housing in Kerrier.

8. PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) December 23rd, 2003 – Bryn Cottage, Helford Passage
It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Site Meeting held on December 23rd, 2003 at Brynn Cottage, Helford Passage be approved and signed by the Chairman as a true record.

ii) December 23rd, 2003 – Chenalls Farm, Mawnan Smith

It was proposed by Cllr Gartside, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Site Meeting held on December 23rd, 2003 at Chenalls Farm, Mawnan Smith be approved and signed by the Chairman as a true record.

b) To Consider Planning Applications Received From The District Authority
i) Mr & Mrs S Wills, Groveside, Grove Hill, Mawnan Smith – Erection of a double domestic garage. NO OBSERVATIONS

9. FINANCE AND PAYMENT OF ACCOUNTS

Cllr South confirmed that he had checked the invoices against payments. It was therefore proposed by Cllr Hibbert, seconded by Cllr Sadler and

RESOLVED that the Accounts presented for payment on the attached schedule be approved for payment.

10. REPORTS FROM COMMITTEES AND REPRESENTATIVES

There were no reports from representatives

11. DATE AND TIME OF NEXT MEETING
The next meeting of the Council will be Thursday, February 19th, 2004 starting at 7.30pm

COMMENTS FROM THE PUBLIC

There was further discussion about the future of affordable housing in the parish and whether there were benefits to individuals registering on the Housing Register at Kerrier