 |
|
|
|
Mawnan
Parish Community Website
Cornwall,
England
. A QUALITY COUNCIL
| Apr 03 | May 03 | Jun 03 | Jul 03 | Sept 03 | Oct 03 |
| Nov 03 | Dec 03 |
FURTHER COUNCIL MINUTES
- OLDER
Go
back to recent minutes
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, DECEMBER 18TH, 2003 IN THE MEMORIAL HALL
PRESENT : Cllr D Gartside (Chairman), Cllr Mrs M Briars, M Dearnley, C Hibbert, P Moyle, R Sadler, R Taylor
PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not
exceed 10 minutes)
· Item 5 c) - Miss S King queried the design of any monument and whether there were more obvious sites already in place such as pill boxes and gun emplacements.
· Item 8 C vi) - In light of the planning application for Local Needs Housing questions were asked about the Council’s policy on affordable homes for local people. The Chairman confirmed that the Council were keen to support the development of affordable, local need housing but that it had to be sure that the site was suitable and that any proposal was backed up by a binding Section 106 agreement. The Council was also aware that any sites available around the village would have to be considered as exception sites and the Clerk had asked the planning authority for further details on the application at Castle View Park. To that end the Council would simply be noting receipt of the application during the meeting pending further advice from Kerrier D C.
132)/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Gilmore and South, both absent from the
Parish. Apologies had also been received from P C Mike White who would be
taking up his post on January 5th, 2004.
133)/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 c i) Cllr Hibbert Neighbour
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.
134)/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and
RESOLVED that the Minutes of the Council Meeting of November 20th, 2003 be approved and signed by the Chairman as a true record.
135)/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) 125/03 a) Councillor Allowances The Clerk confirmed that a panel run by
the County Council would be considering allowances early in the new year and
that councillors should keep receipts and records of any expenses incurred.
b) 125/03 c) – Toilet Refurbishment - The Clerk reported that the work
was continuing.
c) Maenporth Beach – Cllrs Gartside, Sadler and Hibbert had met with
Cllr Hibbert of Carrick District Council and Mr C Warren, a resident at Maenporth.
They had discussed the changes to the beach in recent times. It was agreed
that the Parish Council should write again to Mr Hughes to try and arrange
a meeting on the beach.
136)/03 AGENDA ITEMS
a) To award footpath and grass cutting contracts for period January 1st, 2004
to March 31st, 2007.
It was proposed by The Chairman, seconded by Cllr Sadler and
RESOLVED that under the Public Bodies (Admission to Meetings Act) 1960, this item should be dealt with at the end of the meeting in private session.
b) To appoint an Internal Auditor
It was agreed to place this item on the Agenda for the next meeting
c) Memorial at Trebah – to discuss an options for a memorial site
The Council discussed options for several sites but noted that all the potential
sites were privately owned. Cllr Hibbert suggested that the Council should
widen the idea with a series of Memorials around the parish commemorating
the contributions and activities of many parts of the community throughout
the war years. Councillors thought this an excellent idea and it was proposed
by Cllr Sadler, seconded by Cllr Dearnley and
RESOLVED that the Council adopt a project to create a series of memorials to commemorate wartime activities of the Parish and that Cllr Hibbert approach Trebah about siting the first plaque at the end of the footpath to Trebah Beach.
d) Tree Protection Order at Castle View Park
It was agreed to defer this item to the next meeting.
e) Parish Paths Leaflet
The Council discussed how best to proceed with a reprint of the Parish Leaflet
in time for Spring 2004. It was concerned that stocks were now very low. The
Clerk advised that the funds set aside in the Budget would not be available
until April 2004 and that there was no financial provision in the current
year’s budget. Alternative sources of match funding were considered
and after some discussion it was proposed by Cllr Sadler, seconded by Cllr
Mrs Briars and
RESOLVED
a) that the Council make a grant application to the Kerrier Amenities Fund
for match funding to reprint approx. 10,000 booklets.
b) That the Chairman, Cllr Mrs Briars and Miss S King work to put together
the grant bid on behalf of the Council.
f) Financial Year 2004/5
i) To set Budget for 2004/5
It was proposed by Cllr Sadler, seconded by Cllr Hibbert and
RESOLVED that the Budget for the Financial Year 2004/5 be set at £29265.
ii) To set Precept for 2004/5
It was proposed by Cllr Sadler, seconded by Cllr Taylor and
RESOLVED that the Precept for the Financial Year 2004/5 be set at £24245.
It was noted that the Precept was a reduction of over 5% on the previous year.
137)/03 CORRESPONDENCE
A schedule of correspondence had been circulated, was noted and is attached
to these minutes.
138)/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
· Traffic Issues – Cllr Hatton was hopeful that the speed visor
scheme would be in the village shortly and would remain for 3 – 4 weeks.
· Education – Cllr Hatton noted the problems caused with education
funding and that it would appear that it will take 2 years for the schools
to recover the errors of 2002/3.
b) District Council
· Affordable Housing – it had been agreed by the County and 6
district councils that the tax on 2nd homes will be split with 75% going to
district councils to put towards affordable housing.
· Kerrier Budget – It was likely that the Kerrier Council tax
would increase by 8.5%. The increase was needed to fund the superannuation
scheme.
· LGA – The Local Government Association is looking at alternative
ways of funding local authorities. Cllr Sadler noted that for example, currently
business rates go to central government.
139)/03 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried
Out Since The Last Council Meeting
i) November 29th,, 2003
It was proposed by Cllr Briars, seconded by Cllr Gartside and
RESOLVED that the Minutes of the Planning Committee of November 29th, 2003
be approved as a true record and duly signed.
ii) December 2nd, 2003
It was proposed by Cllr Dearnley, seconded by Cllr Gartside and
RESOLVED that the Minutes of the Planning Committee of December 2nd, 2003 be approved as a true record and duly signed.
b) To confirm recommendation of Planning Committee Meeting – December
2nd, 2003
It was proposed by Cllr Gartside, seconded by Cllr Moyle and
RESOLVED that the recommendations of the meeting of the Planning Committee of December 2nd, 2003 be approved.
c) To Consider Planning Applications Received From The District Authority
i) Mr R Matthews, Grove Hill, Mawnan Smith – Erection of a dwelling
The Council noted the revised application and raised no objections other than
careful consideration of access.
ii) Messrs G Peters & T Myners, Brynn Cottage, Helford Passage –
Erection of an extension to dwelling The Council agreed to hold a site meeting
of the Planning Committee to inspect the application
iii) Mr Jackson & Miss Poll, Chenhalls Farm, Maenporth Road, mawnan Smith
– Conversion of barn to form a holiday unit, conversion of piggery into
Yoga studio and installation of a septic tank. The Council agreed to hold
a site meeting of the Planning Committee to inspect the application
iv) Mr P Marriott, Mullion Cottage, Bar Road, Helford Passage – Erection
of a replacement observatory (amended design) NO OBSERVATIONS
v) Mawnan Self Build Group – Land off Castle View Park, Mawnan Smith
– 6 Local need homes (to note application pending further information
from Planning Officer) The Clerk reported that as the site was an exception
site, the Planning Officer had agreed that the Council should wait to receive
further information on the nature of the housing scheme before considering
this application. It was resolved to note the application pending additional
information from the Planning Officer.
d) To Note Planning Decisions of the Planning Authority
i) PA03/01365/F Mr & Mrs Pliatsikas, Croft Wilkies, Penwarne Road, Mawnan
Smith – Change of use from garage to residential annexe REFUSED
ii) PA03/01280/F Mr & Mrs White, Sea Winds, Bar Road, Mawnan Smith –
Erection of a replacement dwelling APPROVED
iii) PA03/01435/F Mr L Slade, Heyle House, Helford Passage, Falmouth –
Retention of access steps to foreshore APPROVED
iv) PA03/01399/F Mr Kimber & Ms Regini, 22 Parc an Manns, Mawnan Smith
– Erection of an extension to dwelling APPROVED
v) PA03/T0043 Ms L Vincent, Mimosa Cottage, Little in sight, Mawnan Smith
– topping of one lime tree APPROVED
140)/03 FINANCE AND PAYMENT OF ACCOUNTS
It was proposed by Cllr Hibbert, seconded by Cllr Sadler and
RESOLVED that the Accounts presented for payment on the attached schedule be approved for payment.
141)/03 TO CO OPT TO FILL THE CASUAL VACANCY ON MAWNAN PARISH COUNCIL
The Clerk reported that she had received one expression of interest to fill the vacancy. The Chairman welcomed Mr David O’Dell and invited him to address the Council. In the absence of any other candidates, it was proposed by Cllr Sadler, seconded by Cllr Briars and
RESOLVED to co-opt Mr David O’Dell as a Councillor on Mawnan Parish Council.
142)/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Trees
Mrs Loomes reported that the County Forestry Department had been reorganised
and there were now specific officers in charge of Planning, Highways and Schools.
She had also obtained a copy of a useful leaflet on Tree Protection Orders
and agreed to obtain a copy for the Clerk. In response to a query about the
donation of trees, the Clerk reported that Cllrs South and Moyle had been
dealing with this matter and would report back when there was further information
available.
b) Footpaths
Cllr Mrs Briars reported that the County Council were not aware of the history
of the trees at Maenporth and that she had been asked to identify the area
on a map. As a result she proposed to meet with an officer from CCC and the
Clerk early in the New Year to review the paths issues around Maenporth.
c) AONB
Cllr Hibbert reported that he had now been able to read the draft Management Plan and that whilst he felt that the document was well intentioned, it had very little chance of delivering its aims as there was a lack of funding to support the plan. He was concerned that it was therefore a paper exercise and could only be treated as a wish list. It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and
RESOLVED that Cllr Hibbert respond to the consultation on behalf of the Council, making clear the Council’s concerns about the future of the AONB around the North Helford.
d) Trustees
The Chairman reported that the Trustees had met with users of the Carwinion
Playing Field to try and focus on improvements to the facility. It was hoped
in time to be able to add to the equipment and facilities at the Playing Field
so that it could be used by even more residents of the Parish.
143)/03 DATE AND TIME OF NEXT MEETING
The next meeting will be held on January 15th, 2004.
144)/03 COMMENTS FROM THE PUBLIC
· Boundary Stone – Mrs Loomes congratulated the Council on the
repair to the Parish Boundary Stone at Penwarne.
· Trees at Carlidnack Road – concerns were expressed about three
trees in and around the cross at the entrance into Carlidnack Road. It was
agreed that the Council would inspect these trees during the forthcoming site
meetings.
The Chairman then proposed that under the Public Bodies Exclusion Act 1960 the public and press be excluded from the remainder of the meeting.
136/03 a) To award footpath and grass cutting contracts for period January 1st, 2004 to March 31st, 2007.
After discussion it was felt that in light of the proposed budget for 2004/5, the schedule of work required under both contracts had changed substantially since the start of the tendering process. It was therefore proposed by Cllr Gartside, seconded by Cllr Moyle and
RESOLVED
a) that the Chairman and Clerk be delegated to review the content of both
tenders and re-advertise.
b) That the current contractor be asked to continue work as per the old schedule
until the revised tendering process had been completed.
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, NOVEMBER 20TH, 2003 IN THE MEMORIAL HALL
PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, N Gilmore, C Hibbert, P Moyle, R Sadler, R South, R Taylor
In Attendance : P C Mike White
Mrs A Loomes – Tree Warden
C Cllr N Hatton
PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not
exceed 10 minutes)
There were no comments from the public.
121/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Dearnley away on holiday.
122/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the Agenda
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.
123/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Sadler, seconded by Cllr Briars and
RESOLVED that the Minutes of the Council Meeting of October 16th be approved and signed by the Chairman as a true record.
124/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
(for information only.)
114/03 j) Village Boundary Stone – The Clerk reported that repairs had
been carried out and that the stone had been restored.
125/03 AGENDA ITEMS
a) Parish Councillor Allowances – to consider whether to refer to the
District Remuneration Panel
The Clerk outlined the new legislation regarding the payment of allowances
to councillors for their time and also for their travelling and subsistence
expenses when representing the Council either in or outside of the parish.
After some discussion, it was proposed by Cllr Sadler, seconded by Cllr Mrs M Briars and
RESOLVED that
a) Mawnan Parish Council would not pay Remuneration Allowances to Councils.
b) Mawnan Parish Council would pay travel and subsistence allowances to Councillors
and would seek the recommendations of the County Remuneration Panel in order
to set an approved rate.
b) Memorial Stone at Trebah
The Chairman confirmed that the owner of the land was concerned at repeating
the memorial already in place at Trebah and would like clarification of the
wording to be used. The Chairman and Cllr Hibbert agreed to approach Miss
S King, a local historian, to try and agree a suitable wording.
c) Parish Council Toilets refurbishment
The Clerk reported that Kerrier D C were refurbishing the public toilets and
creating an additional toilet with disabled access. At the same time some
of the fittings were being replaced and the building was being decorated.
She confirmed that she had also requested that the drains be rodded.
d) 1st Response
The Chairman reported on the first meeting of the 1st Response team which
recognised that for some serious emergencies, an ambulance might not reach
a rural area in sufficient time. It was planned to train members of the public
to administer first aid and to train them in administering defibulation. More
volunteers were required and he urged anyone interested to take advantage
of the training available.
e) Kerrier D C Radon Survey
The Chairman reported that free Radon Survey Kits were now available to residents
of Mawnan Smith and it was suggested that this information would be placed
on the Council’s website for information.
f) Maenporth Beach
The Clerk reported that she was still waiting for a response from Mr Hughes
of Carrick D C and in the meantime Cllr Sadler would take the matter up with
the leader of Carrick D C. She would advise Councillors of the date of the
meeting in due course.
g) Cornwall County Council Innovations Project – to consider joining
a County Pilot Project
The Clerk reported on a new initiative by Cornwall C C to link parish councils
with nominated staff at County Hall. It was hoped that these links would support
parish councils in carrying through local projects. After some discussion
on the merits of being involved in such a pilot, projects at Maenporth and
traffic calming were identified and it was therefore proposed by Cllr South,
Seconded by Cllr Hibbert and
RESOLVED that Mawnan P C write to the County Council requesting to join the pilot scheme.
h) Tree Protection Orders at Castle View Park
This item was deferred to the next meeting.
126/03 CORRESPONDENCE
A schedule of correspondence had been circulated and the following items were
raised :
Kerrier D C Annual Parish Meeting – Cllr Dearnley to be asked to attend.
Kerrier D C Planning Training – Cllrs Gartside, South, Taylor to attend
127/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
County Council – Cllr Hatton commended the Council on its Parish Leaflet. He reported that the Central Government Grant had been increased in some areas due to the standards achieved by the County Council. The budget for 2004/5 had yet to be confirmed. Cllr Hatton confirmed that the money set aside for traffic calming in the village by the Area Committee must be spent by the end of March and so the work should be starting soon. The Chairman questioned Cllr Hatton on the view of the County Council towards the Council tax changes for second homes.
Kerrier District Council – Cllr Sadler confirmed that the District Council were looking at the Council tax changes for second homes but feared that those homes let out would simply change to business rate which would have no benefit to the district council at all.
Kerrier D C have been asked to contribute towards the cost of Newquay Airport, but do not see why the bill should fall on the districts rather than the county council.
The Peer Review has been very successful and a visit from the Inspectors has been very complimentary about the progress made.
The public can now put questions to the full council at Kerrier by giving 2 weeks notice of the question which Cllr Sadler felt to be a positive move.
128/03 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried
Out Since The Last Council Meeting
b) To Consider Planning Applications Received From The District Authority
i) Mr & Mrs P Mann, Penwarne Barton Farm, Penwarne – Use of land
as a pony racing track with ancillary parking, extension to existing agricultural
building to provide fodder store and use of part of existing building for
sales of horse, ponies and ancillary equipment and as an indoor exercise area,
erection of 18 loose boxes, erection of a club house and installation of a
septic tank. The Council requested a site meeting to be held on November 25th,
2003 is suitable to the applicant
ii) Mr & Mrs Pliatsikas, Croft Wilkies, Penwarne Road, Mawnan Smith – Change of use from garage to self contained unit The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant.
iii) Ms L Vincent, Mimosa Cottage, Mawnan Smith – Topping of one lime tree The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant
iv) Mr A Dugdale, The Studio, Carwinion Road, Mawnan Smith – Erection of a dwelling The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant
v) Mr & Mrs Powell, Tide End, Trenarth Bridge, Mawnan Smith – Erection of a replacement dwelling (amended design) NO OBSERVATIONS
vi) Ms J Stevens, Flat G, Goldmartin Square, Mawnan Smith – Change of use of premises into a residential dwelling NO OBSERVATIONS
vii) Mr & Mrs Dumont, Stranraer, Carlidnack Lane, Mawnan Smith – Erection of a dwelling The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant
viii) Mr & Mrs Dumont, Stranraer, Carlidnack Lane, Mawnan Smith – Erection of a detached domestic garage and alterations to dwelling The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant
ix) Mr & Mrs Ballard, Bow Green, Trelawney Close, Maenporth – Erection of a replacement dwelling The Council requested a site meeting to be held on November 25th, 2003 is suitable to the applicant
c) To Note Planning Decisions of the Planning Authority
129/03 FINANCE AND PAYMENT OF ACCOUNTS
Cllr South confirmed that he had checked and signed the invoices for November.
It was proposed by Cllr Gilmore, seconded by Cllr Hibbert and
RESOLVED that the Accounts presented for payment on the attached schedule be approved for payment.
130/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Police – P C Mike White reported that calls to the police in the
previous month had been similar to the previous year; there were some ongoing
investigations in the area concerning travelling criminals.. P C White felt
he might be able to help with manpower to work on restoring some of the parish
footpaths if projects at Maenporth were taken forward.
b) Footpaths - Cllr Mrs Briars ask that the Paths Leaflet be placed on the Agenda for the next meeting. She also reported that the tenders had been advertised for the path trimming.
c) Trees – The Clerk reported that she had received an offer from a visitor to the parish to donate some trees to be planted in the area, but she had no details of the amount of money or the number of trees available. It was agreed that Cllrs Moyle, Hibbert and South would work with the visitor and report back to the next meeting.
d) Trustees – Cllr Gartside reported that the Mawnan Wives had donated a sum of money to the Junior Playing Field and he expressed the thanks of the Trustees for this gift.
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, OCTOBER 16TH, 2003 IN THE MEMORIAL HALL
PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, R Sadler
108/03 TO ELECT THE CHAIRMAN OF MAWNAN PARISH COUNCIL
It was proposed by Cllr Mrs Briars, seconded by Cllr Hibbert and
RESOLVED that Cllr D Gartside be elected as Chairman of Mawnan Parish Council.
Cllr Gartside signed his acceptance of office as Chairman of the Council. He thanked Cllr Mrs Lawry for all her work on behalf of the Council and the Clerk was asked to write to Mrs Lawry to express the Council’s grateful appreciation of all she had achieved.
PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will last
for no longer than 10 minutes)
There were no comments from the public on items on the Agenda.
109/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs R South and R Taylor who were
away from the parish.
110/03 TO ELECT A VICE CHAIRMAN OF MAWNAN PARISH COUNCIL
It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and
RESOLVED that Cllr Dearnley be elected as Vice Chairman of Mawnan Parish Council.
111/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 10 a) iii – Planning Cllr Mrs Briars Neighbour
Item 10 a) iv – Planning Cllr R Sadler Trustee
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.
112/03 TO CONFIRM MINUTES OF COUNCIL MEETINGS
a) September 18th, 2003 (Appendix 1)
It was proposed by Cllr Dearnley, seconded by Cllr Sadler and
RESOLVED that the Minutes of the meeting of September 18th, 2003 be approved as a true record and duly signed by the Chairman.
b) September 25th, 2003 (Appendix 2)
It was proposed by Cllr Dearnley, seconded by Cllr Sadler and
RESOLVED that the Minutes of the meeting of September 25th, 2003 be approved as a true record and duly signed by the Chairman.
113/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Minutes of September 18th, 2003
i) Parish Boundary Stone – Cllr Dearnley reported that he checked the
damage to the stone and that the cost for the repair would be £120 +
VAT. It was agreed that the item be placed on the Agenda for urgent consideration
at item 7 j).
b) Minutes of September 25th, 2003
There were no matters arising.
114/03 AGENDA ITEMS
a) Casual Vacancy on Mawnan Parish Council
The Clerk reported that following the resignation of Cllr Mrs Lawry, a statutory
notice had been displayed on the notice board; assuming that an election was
not demanded the council would be able to co-opt in due course.
b) Quality Status
i) To receive a verbal report from the Chairman of the Office and Finance
Committee
Cllr Gartside reported that the Committee had looked in depth at the requirements,
benefits and costs to the Council if it wished to apply for Quality Status.
In order to meet the criteria the Council would need to publish and Annual
Report to every home in the Parish and the Clerk would need to hold the AQA
Certificate in Local Council Administration. The Committee estimated that
the cost of would be approximately £250.
After careful consideration the Office and Finance Committee had recognised that whilst the Council should be cautious about taking on any additional functions available through Quality Status, the Council should be working towards the standards laid out as best practice. It also felt that parishes achieving the qualification would be better placed to represent the community when required.
ii) To approve the recommendation of the Office and Finance Committee that
the Council achieves Quality Status.
It was proposed by Cllr Gilmore, seconded by Cllr Dearnley and
RESOLVED that Mawnan Parish Council adopt the principals laid out in the Quality Status criteria and make an application to attain Quality Status when these aims have been achieved.
c) Village Policing
The Chairman introduced P C Mike White who will be taking over the community
policing of the parish in the near future. P C White reported that crimes
in the parish over the past 12 months were down by 11 incidents. He was unsure
how many hours he would be able to spend in the parish but intended to carry
out policing on foot as required. He hoped that in this way he would build
up a rapport with residents of all ages in the village.
Parking at Durgan : P C White had visited Durgan and recognised that the parking was an all year round problem and that moves needed to be taken to increase the policing of the parking restrictions. He agreed to liaise with the Highways Authority to establish the nature of the restrictions currently in place and to try and improve the signage. It was suggested that yellow lines might be painted in the passing places.
Damage to Fingerpost : P C White hoped that this had been a one off event and agreed to take the details in case there were any future developments.
d) Council Portfolio – to receive a recommendation from the Office and Finance Committee that each Councillor should hold a portfolio of responsibility. (Appendix 3).
The Clerk reported that the work of the Council had changed over the past 2 – 3 years and that much of the post now related to consultation documents and recommendations from the Council to other bodies. She asked that the Council consider delegating portfolios to members so that relevant documents could be forwarded to councillors in advance of a meeting, for consideration and report to full council. In this way the Council could also become more involved in the work of outside bodies such as the Police Liaison Committee, Affordable Housing and Health.
It was proposed by Cllr Sadler, seconded by Cllr Gilmore and
RESOLVED that the Council adopt individual responsibilities and represent the Council in these areas.
The Clerk asked that Councillors identify their area of responsibility and return the form to the Clerk.
e) Village Parking
Cllr Dearnley felt that it was necessary that the Council consider the shortage of parking available in the parish and try and identify any possible improvements. After discussion the Council felt that this topic would be covered in the Parish Plan and it looked forward to the consultation.
f) Memorial Stone at Trebah
The Chairman reported that Cllr Lawry had been dealing with this and since her resignation from the Council he had been unable to discuss with her any progress made. It was therefore agreed that this item be deferred to the next meeting.
g) Affordable Housing
Cllr Sadler asked that the Council work towards the provision of some affordable housing in the village. He noted that very little progress had been made since the Housing Needs Survey. After some debate the Council agreed that there was no land available within the village boundary. It was proposed by Cllr Sadler, seconded by Cllr Dearnley and
RES0LVED that the Council write to Kerrier and ask what sites had been identified as available for Local Housing Need.
h) Vandalism of village sign post
The Clerk reported that the pieces of the sign had been collected by Cornwall C C who had promised to make the necessary repairs.
i) To consider appointment process of Internal Auditor
The Clerk advised that the Council needed to appoint an Internal Auditor for the current year. It was agreed that the vacancy should be advertised on the village notice board.
j) Parish Boundary Stone (urgent item for consideration)
It was proposed by Cllr Dearnley, seconded by Cllr Sadler and
RESOLVED that the Council accept the quote sourced by Cllr Dearnley to repair the parish boundary stone at a cost of £120 + VAT.
115/03 CORRESPONDENCE (Appendix 4)
The correspondence received as per the attached list circulated at the meeting.
116/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
Kerrier D C : Cllr Sadler reported that the Council was undergoing a comprehensive performance assessment and would be involving parish councils in the review.
117/03 PLANNING APPLICATIONS
a) To Consider Planning Applications Received From the District Authority
i) Mr & Mrs D Masters, Boswyn, Carwinion Lane, Mawnan Smith – Erection
of an extension to side of dwelling NO OBSERVATIONS
ii) Mr & Mrs J White, Seawinds, Bar Road, Helford Passage – Erection
of a replacement dwelling NO OBSERVATIONS
iii) Mr & Mrs G Williams, Trevarn, Carwinion Road, Mawnan Smith –
Erection of an extension to dwelling
Cllr Mrs Briars declared an interest and withdrew NO OBSERVATIONS
iv) Mawnan Anvil Trust, Adjoining Chy an Scol , Carwinion Road, Mawnan Smith
– Listed Building Consent for alterations to Blacksmith and erection
of two workshops
Cllr Sadler declared an interest and withdrew NO OBSERVATIONS
v) Mr & Mrs Hough, Bar House, Bar Road, Helford Passage – Lopping
and topping of trees. The Council requested a site meeting for this application
in an Area of Outstanding Natural Beauty.
vi) NOTICE OF APPEAL TO THE OFFICE OF THE DEPUTY PRIME MINISTER
Mr & Mrs Parsons, Bodergy, Budock Vean Lane, Mawnan Smith – Erection
of a timber jetty The Council confirmed that they stood by their original
comments and did not feel it necessary to add additional statements. The Clerk
was asked to write and request a copy of the decision in due course.
b) To Note Planning Decisions of the Planning Authority
i) PA03/00899/F Mr & Mrs Stokes, La Paz, Maenporth Road, Falmouth – Erection of an extension and loft conversion to dwelling APPROVED
ii) PA03/00960/F Mr J Bailey, Flat L4 & 5, The Ferry Boat Inn, Helford Passage – Conversion of staircase into art of residential accommodation APPROVED
iii) PA03/01096/F Mr C West, The Whitehouse, Grove Hill, Mawnan Smith – Erection of an extension to dwelling APPROVED
iv) PA03/01136/F Mr & Mrs Yates, Crows Nest, Helford Passage – Installation of three roof lights and erection of a porch extension to dwelling. APPROVED
v) PA03/00595/F Mr & Mrs J White, Seawinds, Bar Road, Helford Passage – Erection of a replacement dwelling REFUSED
118/03 FINANCE AND PAYMENT OF ACCOUNTS (Appendix 4)
a) To Receive the Audited Accounts for the year 2002/2003 and note Auditors
comments.
The Council received the audited accounts for the year 2002/2003 and noted that there were no comments on the Accounts as presented.
b) To Receive Financial Statement for the month to date and approve accounts for payment.
Cllr Briars confirmed that she had signed the invoices for the month of October. It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and
RESOLVED that the Accounts presented in the attached schedule be approved for payment and duly signed.
119/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
Cllr Mrs Briars reported that she had been to Countryside Partnership Conference,
hosted by Cornwall C C. Awards had been presented to Constantine, Cubert and
Feock for the improvements made to their paths and funding had been announced
for stiles in AONB sites.
b) Trees
Mrs Loomes reported that, together with Cllr Mrs Briars, she had carried out
a tree survey at Castle View Park to establish which trees might benefit from
Tree Preservation Orders. The majority of the trees in the field are oak trees
and are Hedge Trees. The Tree Council is supporting the aim of maintaining
such trees and it was felt appropriate that these trees be protected by TPOs.
The Clerk agreed to confirm the process with a Planning Officer and to report
back to the next meeting of the Council.
c) MCA
Cllr Dearnley reported that this item was really a matter for the Trustees of the Playing Field. The last meeting had been cancelled.
120/03 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be on Thursday, November 20, 2003 starting at 7pm when a speaker will be attending to talk about traffic calming.
COMMENTS FROM THE PUBLIC
Some concerns were raised that by dealing with correspondence as a matter
of written report, some parishioners might miss out on information. The Clerk
explained that the volume of correspondence now received could no longer be
dealt with as individual items but promised that the report would be available
to members of the public at each meeting.
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, SEPTEMBER 18, 2003 IN THE MEMORIAL HALL
PRESENT : Cllr Mrs E Lawry (Chairman), Cllrs Mrs M Briars, M Dearnley, D Gartside, N Gilmore, R Sadler, R South, R Taylor
There were no comments from the Public on items on the Agenda
94/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr Moyle who was unable to attend due to work
and accepted by the Council.
Apologies were also received from C Cllr Hatton.
95/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 5 a Cllr Mrs Lawry Employment
Item 5 a Cllr Mrs Briars Family
Item 5 j Cllr Mrs Lawry Chairman of Committee.
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25
96/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Sadler, seconded by Cllr Gartside and
RESOLVED that the Minutes of the Council Meeting of July 17 be approved and signed by the Chairman subject to the following amendments
87/03 c – Village well be amended to read ‘… reinstated
with a secure wooden door’
87/03 f – Office and Finance Committee be amended to read ‘…minutes
before the …’
87/02 f – Office and Finance Committee To confirm that the public participation
at the start of the meeting would last for 10 minutes
97/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
(for information only.)
a) Blue Box Scheme – Cllr Gilmore reported that the scheme had now been
extended to include Old Church Road.
98/03 AGENDA ITEMS
a) Maenporth Beach
Cllr Lawry declared an interest and withdrew. Cllr Gartside chaired the item.
i) To report on ownership of the beach
The Clerk reported that the Clerk to Falmouth TC had sent a copy of a letter
received from the Maenporth Residents Association confirming that at no time
had they every expressed an intention to take over the running of the beach
as a private facility, and that it was not their intention to do so in the
future. The Council was still very concerned over the management of this valuable
local amenity, and that without sight of the lease it was impossible to comment
on any changes to arrangements at Maenporth.
ii) To report on Beach Cleaning
Cllr Mrs Briars declared an interest and withdrew.
The Council were still concerned over the beach cleaning at Maenporth, and the potential to do further damage.
It was proposed by Cllr Sadler, seconded by Cllr South and
RESOLVED that the Council seek a site meeting with officers of Carrick District Council to discuss the lease of the beach and assess the impact of current beach management.
iii) Footpaths at Maenporth – to consider asking the County Council
to place the footpaths at Maenporth on the definitive map.
The Clerk explained the history of the tree planting at the set aside land
at Maenporth; she confirmed, none of the way marked paths are on the definitive
map and that therefore the Council could not claim back any monies for maintaining
them. The lower path, maintained by the Council, is not the original path
on the map. The County Council had advised the Council should not carry out
any work on non definitive paths as this might lay the Council open to legal
action if there was an accident.
It was proposed by Cllr Mrs Briars, seconded by Cllr Dearnley and
RESOLVED
a) that the Council ask the County Council to restore the paths to a good
state of repair and
b) ask the County Council to place the paths on the definitive map so that
they can be trimmed under the Local Maintenance Partnership
b) To consider how to proceed in the preparation of a Parish Plan
The Clerk reported that the Countryside Agency had accepted the Council’s
request for funding to carry out a Parish Plan, subject to receiving the necessary
budget and plan for carrying out the consultation. After lengthy debate it
was proposed by Cllr Gartside, seconded by Cllr Gilmore and
RESOLVED that the Clerk organise a meeting with those parishioners who had expressed an interest in being involved with the process at the earliest opportunity.
c) Quality Status – to delegate powers to the Office and Finance Committee
to consider the principal of Quality Status and report back to the full Council.
The Council received a written report from Cllr South prepared on behalf of
the Office and Finance Committee. The report outlined various options open
to the Council for future action. It was proposed by Cllr Sadler, seconded
by Cllr Taylor and
RESOLVED that the Office and Finance Committee consider the principal and implications for Mawnan Parish Council applying for Quality Status and report back to the full Council.
d) Sewage leak at Parc an Manns
Cllr Sadler confirmed that a sewage leak at Parc an Manns had been reported
to Kerrier D C as the sewer had not been adopted by South West Water. Engineers
from Kerrier had inspected the cover but felt that as there was no leak at
present, no action needed to be taken.
e) To consider a reprint of the Mawnan Parish Booklet
The Chairman reported that re print of 5000 booklets would cost £781
and then £78 per 1000 run on. She confirmed that the hotels were not
interested in supporting a reprint at present. The Clerk advised that there
were no funds allocated in the budget to cover the cost. The Council did not
support a reprint at present but felt it important to protect the print screens.
f) Village Wells – to consider mapping of village wells
It was confirmed that the Emergency Committee (Cllrs Gartside, Briars and
Moyle) would create a record of all the wells in the village and photograph
their existing state.
g) To consider placing a monument on footpath at Trebah to all military personnel
of World War II
The Chairman had yet to contact Mr Kessell for support in placing the stone.
It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and
RESOLVED that the Council delegate powers to the Chairman, Vice Chairman and the Clerk to source costings for a memorial stone.
h) Footpath and Grass Cutting contract – to decide on process for tendering on footpath and grass cutting contracts.
The Clerk reported that the current contracts ran from January 1st to December 31st and were awarded for a two year period, allowing for a small price review in the second year. The Council discussed the length of contract to be offered and whether to align the contract with the Council’s financial year. After discussion, it was proposed by Cllr Sadler, seconded by Cllr Gartside and
RESOLVED that Cllr Mrs Briars and the Clerk review the grass cutting and footpath specification and go out to public tender to award a 3 year contract in line with the Financial Year.
Note : It was recognised that the next contract would be awarded for 3 years and 3 months.
i) Report on the Training Day for New Councillors
Cllr South reported that he and Cllr Taylor had attended a training day for new councillors organised by the new Cornwall Training Partnership. It had been a very useful and informative day.
j) To consider financial support for Mawnan Christmas Lights Committee
Cllr Lawry declared an interest but remained in the meeting as the representative
of the Lights Committee to give information to the Council. Cllr Gartside
chaired the item.
Cllr Mrs Lawry reported that the Lights Committee had received a pledge to meet the cost of the insurance from the proceeds of the Harvest Festival at the Red Lion Inn. The Committee had also received a promise of sponsorship to cover the insurance of the lights in future years from a private source. The Committee did not therefore need financial support from the Parish Council.
k) To review tree protection orders in Mawnan Smith and consider a new application for orders at Castle View Park and in the Carlidnack valley.
It was proposed by Cllr Gartside, seconded by Cllr South and
RESOLVED that a Working Party survey the area around Castle View Park/Carlidnack Valley to identify trees which might benefit from the protection of a TPO.
A Working Party of Cllrs Briars, Gilmore, South and Taylor, together with Mrs Loomes (Tree Warden) were nominated to serve on the Working Party and report back to a future meeting of the Council.
99/03 CORRESPONDENCE
As circulated on the attached schedule. The following items were raised.
a) Cornwall C C – Countryside Service Partnership meeting, October 14th,
2003, 7.30pm, County Hall – Cllr Briars to attend.
b) Faulkener’s Consultants – An invitation to a consultation session regarding the proposed new supermarket/farmers market at Mabe. Cllr Gilmore reported that he had attended the meeting and was concerned that comments from the meeting may be used out of context to show support for the proposal. The meeting had not addressed the issues surrounding the project and as such he was concerned that the day may influence any comments made to the Planning Authority. It was proposed by Cllr Gartside, seconded by Cllr Gilmore and
RESOLVED that the Clerk write to the Planning Authority and express the view that the consultation meeting should not be seen as demonstrating the Council’s support of the application, and a wish to be part of the planning process in due course.
100/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District
Cllr Sadler reported that Kerrier D C was preparing for a Comprehensive Performance
Assessment which would involve consultation with parish councils. He hoped
that this process would also fit in with affordable housing and the management
of open spaces.
b) County Council
In Cllr Hatton’s absence, Cllr Sadler reported that the Council were
looking at developing cycle ways to schools. It was noted that the promised
traffic monitoring equipment had not been used in the village during the summer
and that would therefore be of no benefit to the community until next summer.
101/03 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee
i) July 23rd, 2003
It was proposed by Cllr Gartside, seconded Cllr South and
RESOLVED that the Minutes of the Planning Committee of July 23rd, 2003, be
approved and were duly signed by the Chairman.
ii) August 20th, 2003
It was proposed by Cllr Dearnley, seconded Cllr Mrs Briars and
RESOLVED that the Minutes of the Planning Committee of August 20th, 2003, be approved and were duly signed by the Chairman.
b) To Consider Planning Applications Received From The District Authority
i) Mr & Mrs Yates, Crows Nest, Helford Passage – Installation of
three roof lights and erection of a porch. NO OBJECTIONS
ii) Mr J Bailey, Flat L4 & L 5, The Ferry Boat Inn, Helford Passage – Conversion of staircase into part of residential accommodation. The Council noted that this application had been returned with additional information from the District Council and that the work was mainly internal. NO OBJECTIONS
iii) Mr R Matthews, Grove Hill, Mawnan Smith – Erection of a dwelling. The Council noted that it had held a site meeting on the plot for a previous, larger application but felt that its views and comments remained unchanged. OBJECTIONS
c) To Note Planning Decisions of the Planning Authority
i) PA03/010387/F Mr & Mrs Wills, Tower House, Trebah Cross, Mawnan Smith
- Alterations to garage to form pitched roof and installation of a roof light
APPROVED
ii) PA03/H0049 Mr J Benney, Trerose Farm, Old Church Road, Mawnan Smith - Listed building consent for the re roofing of barns APPROVED
iii) PA03/00927/F Mr & Mrs Mathers, 3 Coastguard Cottages, Helford Passage – Erection of an extension to rear of dwelling APPROVED
iv) PA03/00706/F Mr C Stimson, Lower Budock Vean Lane, Budock Vean – Erection of a dwelling with integral domestic garage and installation of a septic tank REFUSED
102/03 FINANCE AND PAYMENT OF ACCOUNTS
a) Financial Report for the month to date
It was proposed by Cllr Sadler, seconded by Cllr Gartside and
RESOLVED to accept the Financial Report for the month to date.
b) To receive 2003/4 Accounts for the 6 month period to end September and report against budget.
The Clerk presented Mid Year Accounts. She noted that the toilet cleaning monies from Kerrier D C were outstanding.
It was proposed by Cllr Mrs Briars, seconded by Cllr Gilmore and
RESOLVED that the Council accept the Mid Year Accounts to September 31st, 2003
c) To approve Accounts for payment
Cllr Mrs Briars confirmed that she had verified the cheques for payment listed in the schedule, against invoice and that she had no comments to make. It was proposed by Cllr Gartside, seconded by Cllr Dearnley and
RESOLVED that
a) the cheques listed on the Financial Statement and Schedule be approved
for payment.
b) That the Clerk be authorised to pay the 2nd grant to the Carwinion Playing Field Trust on receipt of the outstanding precept.
d) To set date for Finance Committee Meeting to set budget for 2004/5
The Finance Committee will meet on Tuesday, November 4th, 2003 at 7pm to set
the Budget for 2004/5.
103/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths – Cllr Mrs Briars reported that Path 16 was in a very poor
state. Cllr Gartside confirmed that the Trustees of the Junior Playing Field
were now working towards grant applications for the repair of the hedge.
b) Trees – Mrs Loomes reported that she had been invited to London to tour trees in Westminster with the Westminster Arborial Officer. It had been an extremely interesting visit.
c) Junior Playing Field Trust – The Trust had spent £20,000 installing new play equipment, safety surfaces and picnic benches in the field. It was now considering further grant applications to install a sensory garden and youngsters in the village had formed a Committee to fund raise for additional equipment in the field.
104/03 ITEMS FOR THE AGENDA FOR THE NEXT MEETING
Village Parking, The Memorial at Trebah, Affordable Housing
105/03 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, October 16, 2003.
COMMENTS FROM THE PUBLIC
· Junior Playing Field -Mrs Lugg thanked the Trustees for their work in refurbishing the Junior Playing Field.
· Parish Leaflets – The National Trust have a good supply.
· Grass Cutting – It was requested that the grass verge around
the village toilets/bus shelter be included in the new tender.
· Parish Boundary Stone – It was reported that the parish boundary stone at Penwarne had been broken. Cllr Dearnley was asked to inspect and report back to the Clerk.
· Mawnan Bowling Club – Mr J Wright gave a short report on the success of the recent County Fayre. The event had been very well supported and there had been much enthusiasm for the day. It was hoped that another village organisation would be prepared to organise a similar event next year. He was able to report that the Organising Committee hoped to be able to donate approximately £8500 to Children’s Hospice South West.
He noted that there had been some small problems on the day relating to the Carwinion Playing Field and it was agreed that Mr Wright and Mrs Rickard from the Organising Committee attend the next meeting of the Trustees to address these issues.
It was unanimously agreed that the Clerk should write to the Organising Committee to congratulate them on a very successful day.
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, JUNE 19TH, 2003 IN THE MEMORIAL HALL
PRESENT : Cllr Mrs E Lawry (Chairman), Cllrs Mrs M Briars, M Dearnley, D Gartside, C Hibbert, P Moyle, R Sadler, R South, R Taylor
Before the Parish Council began there was a short public session to receive proposals from the Boundary Commission to change the Parliamentary Constituencies in Cornwall to align them with District Council boundaries. It was noted that the Parish of Mawnan would be included in a new Redruth and Camborne constituency and would no longer be considered as part of the new Falmouth and Truro constituency.
Whilst there was concern that the parish identified closer with the Falmouth area, it was felt that there was little possibility of changing the proposal. It was therefore accepted, reluctantly, that the parish would become part of the Kerrier based constituency.
72/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr N Gilmore.
73/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
5 d) Mawnan Parish Website Cllr Dearnley Webmaster
5 a) Maenporth Beach Cllr Lawry Employment Interest
8 b i) Mawnan Anvil Trust Cllr Sadler Trustee
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.
74/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Gartside and seconded by Cllr Briars and
RESOLVED that the Minutes of the meeting held on May 15th, 2003 be approved and were duly signed by the Chairman.
75/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
(for information only.)
Item 61/03 – Representatives to Outside Bodies – Cllr Sadler noted
that he currently served on the Rendlesham Trust as the sole representative.
As the Council was only entitled to one representative Cllr Mrs Briars offered
to withdraw as the Council’s second nominee.
Item 68/03 – Village well at Grove Hill : Cllr Sadler acknowledged that he had not been at the May meeting, but felt strongly that the well was an important part of the village history and that there was new information on the former status of the well. It was proposed by Cllr Sadler, seconded by Cllr Lawry and
RESOLVED that the item be placed on the Agenda for the next meeting.
Broadband Delivery in the Parish – As a result of a request from the public, Cllr Gartside reported that Mawnan Smith was not on the current list to receive the Broadband facility. As and when the facility was available, it would need 300/350 requests to trigger the provision. Cllr Dearnley noted that there was a page on the website for members of the public to register their interest in receiving the service.
76/03 AGENDA ITEMS
a) Maenporth Beach
Cllr Lawry declared an interest and withdrew, Cllr Gartside chaired the item.
Cllr Sadler reported that a large amount of work had been carried out at Maenporth Beach, including enlarging the car park. The beach is leased by Carrick District Council to the current manager, but a small part of the beach was in Mawnan Parish and therefore in Kerrier. There had been no consultation over the works which had recently taken place in the Car Park and he felt that the beach was once again in danger of being ruined. Whilst he acknowledged that a small amount of sand had started to come back onto the beach, he raised real concerns about future developments at Maenporth including the loss of the car park at The Nook and the changes of use in the buildings.
It was proposed by Cllr Sadler, seconded by Cllr Moyle and
RESOLVED that
i) the Clerk write to Carrick, questioning the consultation process at the
Beach and
ii) The Clerk ask Kerrier D C to investigate the planning history of the buildings
behind Maenporth Beach.
b) TETRA Aerial Mast – a proposal by MM 02 to install a radio aerial
in the parish
Cllr Lawry reported that the Council had received a written consultation document
on the siting of a TETRA mast in a field at Trebah, prior to a formal planning
application. The Council had met with the landowner to discover the intended
site and had learned that the landowner was still considering the request
to provide the land. He had offered an alternative site at Treworval which
had been turned down as unsuitable.
It was proposed by Cllr Gartside, seconded by Cllr Sadler and
RESOLVED that the Council suspend standing orders to take comments from the
public.
The public questioned the purpose of the mast which was necessary for the delivery of communications for the emergency services. The following concerns were raised
i) Health issues – there was great concern over the health implications
of the mast, especially so close to the School, to 2 major tourist attractions
and a popular beach in an area of outstanding natural beauty. There was no
evidence to prove health concerns, it had not been proven that the system
was safe. Cllr Gartside reported that the installation of the TETRA system
was currently on hold pending further investigation. The Clerk noted that
if the applicant stated that the mast would meet EEC standards, then health
issues could not be used as a comment to the planning application.
ii) Once Planning Permission had been obtained for the mast, other mobile
phone providers could use it for their aerials without the need to obtain
further permission.
Standing Orders were resumed, and it was proposed by Cllr Gartside, seconded by Cllr Moyle and
RESOLVED that the Council invite a number of speakers to address a public meeting in the village to inform the village of the pros and cons of a TETRA mast in Mawnan.
Cllr Gartside offered to assist the Clerk in organising the meeting.
c) To make a response to the proposed change in parliamentary constituency
In light of the public session before the start of the meeting it was proposed
by Cllr Lawry, seconded by Cllr Gartside and
RESOLVED that Mawnan Parish Council make no response to the Parliamentary
Constituency Review carried out by the Boundary Commission.
d) Mawnan Website
Cllr Dearnley declared an interest and remained at the meeting to update the
Council on technological difficulties with the website.
Cllr Dearnley circulated a report to the Council which gave details of the problems which had occurred with the server provider and the resultant loss of the website. To overcome the problems he had had to change provider and update the computer package used to produce and update the site. The Council noted that the cost for the Website changes had been £332.53. It was proposed by Cllr Gartside, seconded by Cllr Hibbert and
RESOLVED that the Council reimburse Cllr Dearnley for the full amount spent
by Cllr Dearnley on the Council’s behalf (£332.53)
e) Quality Status – to approve the Clerk’s participation in the
AQA Portfolio Scheme for Quality Status
The Clerk requested that the Council support her participation in the AQA
Portfolio Scheme which would lead to a certificate in Local Council Administration,
which was a requirement under the Quality Status scheme launched recently
by the Government. The cost of the application was £55. It was proposed
by Cllr Gartside, seconded by Cllr South and
RESOLVED that the Council meet the £55 cost of the Clerk’s participation in the AQA Portfolio
77/03 CORRESPONDENCE
a) Kerrier D C - Invitation to the Civic Service on Sunday, July 6th, 2003
at Mullion, Helston.
b) Jobsincornwall - Notice of the formation of jobsincornwall.com, an on line
jobs market for the people of Cornwall
c) Cornwall C C - Notice of the next Area Committee on June 30, 2003 at a
venue to be confirmed
d) Caresharecornwall.com – a new care share registration service for
those offering or need a lift to work.
e) Kerrier D C – Minutes of meetings in June 2003
f) Kerrier D C – Forward plan of decisions July 2003
g) Kerrier D C – Direct Services letter offering to attend a meeting
if the Council needs to consult on an issue concerning refuse collection,
street cleansing, burial functions and cemetery maintenance or toilet cleaning
h) Enable In Cornwall – Free service to people with physical/ sensory
impairment
i) IDEA Guide from the Standards Board for England
78/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District Council
Cllr Sadler reported that Council had held its Annual General Meeting and
the there were 15 new Councillors out of the membership of 44. Parish Councillors
offered their congratulations to Cllr Sadler for his re-election as Leader
of the Council. Cllr Hatton, the second elected member for the parish was
welcomed to the Council meeting for the first time as a District Councillor.
b) County Council
· Finger sign posts - C Cllr Hatton congratulated the Council on the
work of the working party who had repainted the finger signposts in the parish.
· Traffic Calming - He reported that it was proposed to site a mobile
speed limit indictor in the parish to record the number of vehicles travelling
at speed through the village. It will be sited around the Shute Hill/Grove
Hill junction to particularly monitor traffic around the school. The County
Council had now acknowledged the problems with policing the North Helford
speed limit and were considering other ways of controlling the speed of traffic
in the area; he noted that the speed limit in the Port Navas area is being
reduced from 30mph to 20mph.
· County Boundary Review – The County Council will be recommending
an increase of 3 councillors to a total of 82 members. This will reflect the
50,000 increase in the county’s population by 2007. There will be some
boundary changes to accommodate the increase and Mabe will be added to Mawnan
and Budock.
· Parking at Durgan – C Cllr Hatton noted the report from the
Clerk made as a result of severe parking problems in Durgan, particularly
over the weekends. It was proposed by Cllr Gartside, seconded by Cllr Sadler
and
RESOLVED that Standing Orders be suspended to allow comments from residents of Durgan present at the meeting.
Miss Trelease, a resident in Durgan, reported that all parking restrictions had been ignored over the previous weekend which resulted in elderly residents being unable to park in their own designated places and, more importantly, cars were parked in all the passing and turning places which would have prevented access for an emergency vehicle if it had been needed. Suggestions from the meeting included identifying residents’ cars, increased signage both on the verges and also at the car park and Durgan crossroads. It was acknowledged that the square at the centre of the village was the property of the National Trust but the problems were getting worse and there was a real danger of a lack of cover from the emergency services if an accident happened.
Standing Orders were resumed and C Cllr Hatton stressed that this was the sort of item to be brought up at the next Area Committee meeting on June 30th, 2003. In the meantime he promised to address the issue of residents’ parking permits.
79/03 PLANNING
a) To Approve Minutes of the Planning Committee for Site Meetings on
i) May 20th, 2003
It was proposed by Cllr Gartside, seconded by Cllr Mrs Briar and
RESOLVED that the Minutes of the Site Meetings held on May 20th, 2003 be approved
and duly signed.
ii) June 10th, 2003
RESOLVED that the Minutes of the Site Meetings held on June 10th, 2003 be
approved and duly signed.
b) To Consider Planning Applications Received From The District Authority
i) Mawnan Anvil Trust, Carwinion Road, Mawnan Smith – Alterations to
Blacksmiths shop and erection of two workshops Cllr Sadler declared an interest
and remained only to confirm that the application was a re-submission of a
previously submitted application. NO OBJECTIONS
ii) The National Trust, Glendurgan Gardens, Mawnan Smith – Erection
of an extension to tea house. It was agreed to hold a site meeting to view
the impact of the proposal on the site on Thursday June 26th, 2003 at 9.30am.
Cllr Taylor gave his apologies.
iii) Mrs G Churchouse, - Old Church Road, Mawnan Smith - Erection of extension
to dwelling NO OBJECTIONS
c) To Note Planning Decisions of the Planning Authority
i) PA03/00521/F The National Trust, 2 Glendurgan Cottages, Mawnan Smith –
Formation of an access drive APPROVED
ii) PA03/00409/F Ms D Hughes, Nansidwell Manor, Old Church Road, Mawnan Smith
– Retention and completion of an orangery APPROVED
iii) PA98/00303/FR01 Mrs J Clairmonte, Chyrose, Bosaneth Valley, Mawnan Smith
– Retention of a shed for the storage of orchard fruits and tools/implements
APPROVED
iv) PA03/00534/F Mr & Mrs Freeman, 39 Shute Hill, Mawnan Smith –
Erection of a replacement conservatory extension to dwelling APPROVED
80/03 FINANCE AND PAYMENT OF ACCOUNTS
The Clerk told the Council that under the new financial procedures of the
Council adopted with the Risk Assessment the following measures had been put
in place.
a) A Financial Statement would be given to the Council each month giving details
of the Bank Reconciliation, together with a list of cheques for payment for
approval.
b) A Councillor would be asked to sign the back of each cheque book stub and
initial each invoice to confirm that the invoice and cheque amount had been
agreed.
The Clerk circulated a Financial Statement for the period and Cllr South confirmed that he had verified the cheques for payment against invoice. It was proposed by Cllr Gartside, seconded by Cllr Dearnley that the cheques listed on the report be approved for payment. (Appendix 1)
81/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Trees – Mrs Loomes reported that a resident in Castle View Park
was concerned about protecting various oak trees in road and in the field
behind the dwellings. It was agreed that the Council would visit the site
prior to the site meeting at Glendurgan, and that the item would be placed
on the Agenda for the next meeting.
b) Footpaths – The Clerk reported that the County Council were carrying
out a review of the Definitive Maps for all parishes identified as ‘Target’
Parishes. She confirmed that following a discussion with Cllr Mrs Briars,
she had made a formal request for Mawnan Parish Council to be listed as a
Target Parish for the paths review.
She also reported the infestation of Japanese Knotweed in the fields above
Trebah. It was felt that the Council could ask the landowner to consider treating
the area as it was an undesirable plant likely to infest the Coastal Path
if left untouched.
c) Christmas Lights – Cllr Mrs Lawry reported that the Committee had
looked in to the cost of insurance and the cost was much larger than expected
and might jeopardise future events. The Council unanimously agreed that the
Committee had made a real difference to the parish at Christmas time and it
was agreed that the item be placed on the Agenda for the next meeting, when
the Council could look at ways of supporting the Lights Committee.
d) Trustees – Cllr Gartside reported that Taylor Made had been commissioned
to repair the existing equipment and install extra items on the field and
the Trustees were committed to having the work complete in time for the start
of the school holidays. Cllr South raised the issue of path safety, especially
the exit of the path from the Playing Field on to Grove Hill. It was noted
that the Council would wait to see if there was any improvement after the
traffic calming measures had been installed.
82/03 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, July 18th, 2003 starting at 7pm
with a showing of the Standards Board for England video on Declarations of
Interest.
COMMENTS FROM THE PUBLIC
· Mr P Glover reported that there was a dangerous nail sticking out
of part of the old stile at Trevornack on the path from Durgan Crossroads
to the School. It was agreed that the nail should be removed.
· Mr P Glover asked the Council to re-consider its view that there
was little could be done to improve visibility at Boskensoe on the junction
with Sampys Hill. The Clerk reported that the Area Surveyor from the County
Council and the Police Highways Officer had both inspected this junction in
the past; without proof that the area was an accident black spot, both officers
felt that the lack of visibility probably reduced traffic speed in the area.
Until traffic improvements had been made in the area, the Council felt that
there was little more they could do as the hedges were privately owned; the
landowner had, however, offered to keep the verges trimmed back as far as
possible. Councillors felt that the area should be kept under review and re-addressed
at a future date.
MINUTES OF THE ANNUAL GENERAL MEETING OF THE MAWNAN PARISH COUNCIL HELD AT THE MEMORIAL HALL ON THURSDAY, MAY 15TH, 2003
PRESENT : Cllr Mrs E Lawry (Chairman), Cllrs Mrs M Briars, M Dearnley, D Gartside, N Gilmore, C Hibbert, P Moyle, R South, R Taylor
58/03 APOLOGIES FOR ABSENCE
Apologies were received from Cllr Sadler and C Cllr Hatton who were attending
meetings at Kerrier District Council.
59/03 ELECTION OF CHAIRMAN
It was proposed by Cllr Mrs Briars, seconded by Cllr Gartside and unanimously
RESOLVED that Cllr Mrs E Lawry be elected to serve as Chairman of Mawnan Parish
Council for the coming year.
Having been elected, the Chairman duly completed a Declaration of Acceptance
of Office to the position of Chairman of the Council.
60/03 ELECTION OF VICE CHAIRMAN
It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and unanimously
RESOLVED that Cllr D Gartside be elected to serve as Vice Chairman of Mawnan
Parish Council for the coming year.
61/03 APPOINTMENT OF COMMITTEES AND REPRESENTATIVES FOR 2003/2004
All Amenities All Council
Finance Committee All Council
Planning Committee All Council
Home Defence Emergency Committee Cllrs Gartside, Moyle, Briars,
Office and Finance Committee Cllrs Lawry, Gartside, Dearnley, South
Cornwall Ass. Of Parish & Town Councils Cllrs South, Taylor
Kerrier Charter Meeting Representatives Cllrs Dearnley, Lawry
Sports and Social Club Cllr Taylor
Memorial Hall Committee Cllr Lawry
Helford Marine Conservation Group Cllrs Hibbert, Moyle
Helford River Association Cllrs Hibbert, Gilmore
Rendlesham Trust Cllrs Briars, Sadler
Mawnan Community Association Representative Cllr Dearnley
62/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Agenda Item 7 a) Approval of accounts Cllr R South – former Internal
Auditor.
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.
63/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Gartside, seconded by Cllr Dearnley and
RESOLVED that the Minutes of the Meeting held on April 17, 2003 be approved
and were duly signed by the Chairman.
64/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
(for information only.)
a) Website – Cllr Dearnley circulated a written report to the Council
summarising progress made this month. (APPENDIX 1)
b) Trebah Memorial – The Clerk reported that due to elections she had
yet to write to Mr & Mrs Kessell regarding the erection of a D Day Memorial
on the footpath above Trebah Beach.
65/03 AGENDA ITEMS
a) To receive and approve unaudited accounts for the year ending March 31st,
2003 (APPENDIX 2)
Cllr South declared an interest and withdrew from the discussion.
The Council reviewed the Statement of Accounts and the Statement of Assurance
required to be completed for submission of the Accounts to District
MINUTES OF THE MEETING OF THE MAWNAN PARISH COUNCIL HELD AT THE MEMORIAL HALL ON THURSDAY, APRIL 17, 2003
PRESENT : Cllr Mrs E Lawry (Chairman), Mrs M Briars, M Dearnley, D Gartside, I Martin, R Sadler, Mrs P Salisbury, M Tremayne
47/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Boulton and Moyle. It was also noted that
C Cllr Hatton would be arriving late.
48/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
8 b) Field at Castle View Park – The Clerk declared an interest as a
neighbour
b) Of gifts of a value of more than £25
There were no gifts to declare.
49/03 TO CONFIRM MINUTES OF THE LAST MEETING
The Clerk apologised for the date errors on the Minutes circulated and confirmed
that dates had been amended in the copy prepared for signing by the Chairman.
Having been previously circulated it was proposed by Cllr Gartside, seconded
by Cllr Mrs Briars and
RESOLVED that the Minutes of the meeting held on March 20th, 2003 be approved
and duly signed by the Chairman
50/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
(for information only.)
a) Local Elections
It was noted that there had been some difficulties with the PIN numbers circulated
by the District Council but it was hoped that these had been resolved and
that e-voting would be successful in the parish.
b) Mawnan Public Toilets
The Clerk reported that there had been no further vandalism at the toilets
and that they were open for use.
c) Parish Council Insignia
The Clerk confirmed that she would be writing to the school to thank the children
for their help in designing the new Council emblem, and that a framed copy
would be given to the school.
d) Councillor Sadler noted the death of Mr Christopher who had served the
Council as Clerk for some years. It was agreed that the Clerk should write
to his family expressing the Council’s condolences.
51/03 AGENDA ITEMS
a) Village Booklet
Cllr Martin confirmed that the booklet had gone to print and that 8,000 copies
would be available for distribution throughout the village by various means.
The Committee was hopeful that there would be a small surplus from the original
donations which would be used towards the distribution costs. The Council
expressed their great thanks to Cllr Martin, Cllr Mrs Briars and Miss S King
for all their work on a very professional booklet.
b) To receive and adopt Mawnan Parish Council Risk Assessment
Cllr Gartside explained that the Assessment was the result of several meetings
of the Finance Working Party and he recommended it to the Council as a sound
document. It was proposed by Cllr Gartside, seconded by Cllr Dearnley and
RESOLVED that Mawnan Parish Council receive and adopt the Risk Assessment as recommended by the Finance Working Group.
c) Boskensoe Corner
Cllr Mrs Briars asked whether there was any possibility of improving the visibility
for cars turning out of Boskensoe onto the main road. It was noted that there
are road improvements planned for around the turning which might improve matters
but at all previous site meetings with the County Council there had been very
little support for traffic improvements at this junction. It was believed
that the poor visibility ensures that traffic is careful and turns out slowly
thus preventing accidents. It was proposed by Cllr Gartside, seconded by Cllr
Sadler and
RESOLVED that the turning at Boskensoe be reviewed after the traffic calming improvements had been completed.
d) Memorial Stone at Trebah
The Chairman reported that she had spoken with Mr & Mrs Kessell who had
asked for a meeting to discuss the proposed site as the ‘concrete road’
was not a right of way. It was proposed by Cllr Gartside, seconded by Cllr
Mrs Briars and
RESOLVED that the Clerk write to Mr & Mrs Kessell and Major Hibbert to
arrange a meeting to consider where to site a memorial stone on the footpath
above Trebah Beach.
Cllr Gartside asked that it be minuted that although Cllr Boulton was not standing for re election to the Council he was keen to remain involved with this project and help wherever possible.
52/03 CORRESPONDENCE
a) CALC – mailing including notification of annual fee for 2003
b) Countryside Agency – new pack of Parish Plan Guidance
c) Kerrier D C – forward planning decisions May 2003
d) Kerrier D C – Minutes and Agendas for May meetings.
e) Kerrier D C – Code of Conduct briefing for new councillors
f) Cornwall C C – County Waste Strategy
C Cllr Hatton joined the meeting
53/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council Cllr Hatton confirmed that the sign at Trenarth Bridge had
been replaced and that the paint order for the various finger posts around
the village had been organised. Cllr Mrs Briars noted that many of the road
signs around the area were becoming dirty and illegible. The Council felt
that all parishes should be encouraged to act locally and help themselves
by organising their own cleaning.
b) District Council Cllr Sadler confirmed that he had checked the cost of
a Planning For Real exercise for the Village Plan and that the cost of £2000
quoted by the Rural Community Council was accurate. It was noted that Mabe
Parish was hoping for a co-ordinated approach joining with neighbouring parishes
to carry out a wider plan.
The Council thank Cllr Sadler for his work on behalf of the parish during
the past 4 years.
54/03 PLANNING APPLICATIONS
a) To Consider Planning Applications Received From The District Authority
i) Ms D Hughes, Nansidwell Manor, Old Church Road, Mawnan Smith – Erection
of an orangery NO OBJECTIONS
ii) Mr M Hough, Bar House, Bar Road, Helford Passage – Construction
of a swimming pool and erection of a pool house NO OBJECTIONS
iii) Mr & Mrs D Sykes, Barnes Cottage, Grove Hill, Mawnan Smith –
Erection of a replacement conservatory extension to dwelling NO OBJECTIONS
iv) Mr R Ashworth, Land North of Castle View Park, Mawnan Smith – Formation
of a vehicular access. The Clerk declared an interest and took no part in
the discussion on this application. The Council noted that there were 2 other
accesses to the field off the public highway and requested that if the application
be granted, then all other accesses be permanently closed off. The Council
also requested that the materials used to create the access and close off
the old accesses be traditional and in keeping with the Cornish hedge.
b) To Note Planning Decisions of the Planning Authority
i) PA03/00100/F Mr & Mrs Smith, Mount Pleasant, Bareppa, Mawnan Smith
– Reconstruction and extension of fire damaged dwelling APPROVED
55/03 FINANCE AND PAYMENT OF ACCOUNTS
S Mason Salary 4/04, petty cash £391.45
C Nancholas Toilets etc £92.70
Carwinion Playing Field Trust 1st ½ annual donation £3000
Junior Playing Field Trust 1st ½ annual donation £1750.00
Petty Cash
Purchases 23.71
Mileage 37.80
Phone 20.00
Postage 3.54
---------
85.05
It was proposed by Cllr Gartside, seconded by Cllr Martin and
RESOLVED that the amount paid to the Clerk in respect of rent be reviewed by the Finance Working Party at its next meeting.
The Annual Parish Meeting will take place on Thursday, May 15th, 2003, at
7pm followed on by the Annual Meeting of the Parish Council
Website
Contact:
Webmaster