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Mawnan
Parish Community Website
Cornwall,
England
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YEAR 2007
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 20th DECEMBER 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Loomes, Odell and Sadler.
A vote of thanks was given to the Mawnan Christmas Lights Committee, for creating the usual excellent display.
342/05 TO ACCEPT APOLOGIES FOR
ABSENCE
Apologies were received and accepted from Cllrs Mrs Lawry and Moyle.
343/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Adoption of Budget and Precept 2008/9 – see Minute 364/05 (a) - All
members present declared a personal interest in the item in their role as
Trustees of the Junior Playing Field Trust and the Carwinion Playing Field
Trust. The Clerk confirmed that all members held dispensations for this item.
b) Of gifts of a value of more
than £25
There were no declarations of gifts of a value of more than £25.
344/05 TO CONFIRM MINUTES OF PREVIOUS
MEETINGS
a) Meeting of Parish Council, 15th November 2007
It was proposed by Cllr Mrs Harris, seconded by Cllr Barlow and
RESOLVED that the Minutes of the Parish Council Meeting held on 15th November 2007 be approved as a true record and duly signed.
b) Finance Committee Meeting, 6th
December 2007
It was proposed by Cllr Mrs Harris, seconded by Cllr Dearnley and
RESOLVED that the Minutes of the Finance Committee Meeting held on 6th December 2007 be approved as a true record and duly signed.
345/05 TO REPORT MATTERS ARISING
FROM THE MINUTES NOT ON THE AGENDA
a) Dog Bins
The Clerk stated the repairs had still not been carried out, and he would
contact Kerrier DC’s Head of Service by telephone after New Year.
b) Resurfacing of Penwarne Road
Cllr Dearnley enquired why the white lines had not been extended so they fronted
all of the houses. The Clerk agreed to take this up with County Highways.
346/05 AGENDA ITEMS
a) To accept and approve recommendations from the Finance Committee in respect
of the 2008/09 Budget & Precept
A summary document had been circulated by the Clerk, in advance of the meeting.
As Chairman of the Office & Finance Group, Cllr Dearnley outlined the
proposals from the Finance Committee Meeting, at which all aspects of the
Budget had been rigorously debated.
He highlighted a number of specific proposals :-
• Extension to the Graveyard
– No financial assistance had been offered by the PCC, so an additional
£3,000 over the amount originally envisaged for 2008/09 had been included,
to cover laying out the new graveyard.
• Carwinion & Junior Playing Field Trusts – Grants for 2008/09
would be in line with the Trust budgets presented at their recent AGM’s.
• Members’ Allowances – These had not been taken in the
past, and might not be in the future. However, it was felt that with the impending
reorganisation of local government in Cornwall might come increased responsibilities
for Parish Councillors, so it would be prudent to budget for this.
• Election expenses – It had been considered prudent to budget
25% of the District Council’s estimated cost of Parish Council elections
each year for the next 4 years.
These, plus inflationary increases in some other budget headings resulted in a recommended Budget and Precept of £43,200, which represented an increase of 13.68% in Precept over 2007/08.
Following further discussion, the following proposals were made :-
i) Adoption of Budget for 2008/09
It was proposed by Cllr Mrs Harris, seconded by Cllr Gilmore and
RESOLVED that the Council receive the recommendation of the Finance Committee and adopt a Budget of £43,200 for the financial year 2008/09.
ii) Adoption of Precept for 2008/09
It was proposed by Cllr Mrs Harris, seconded by Cllr Gilmore and
RESOLVED that the Council receive the recommendation of the Finance Committee and adopt a Parish Precept of £43,200 for the financial year 2008/09.
b) To agree the list of S137 Grants
to be offered in 2008/09
Cllr Dearnley explained that, Section 137 of the LGA Act (1972) allowed Town
and Parish Councils to offer grant assistance to local organisations, for
the benefit of the community, where the council did not have any other specific
powers for grant provision.
S137 Grants were limited to a finite amount (currently £5.64) per elector, so Mawnan Parish Council could award such grants of up to approximately £7000 in 2008/09. However, the 2008/09 Budget had been predicated upon provision up to £3,000 of S137 grants. The Clerk had already written to local organisations concerning S137 grants. Following consideration by the Office & Finance Committee, a detailed list of recommendations, which included an element of contingency, had been circulated.
Following discussion, it was proposed by Cllr Gilmore, seconded by Cllr Mrs Harris, and
RESOLVED that the list of S137 Grants for 2008/09 be agreed, and the Clerk be instructed to formally write back to each organisation, to confirm the proposed grants.
c) To respond to the consultation
document from Cornwall CC on its proposed new Street Lighting Policy
The Clerk summarised the consultation document from Cornwall CC, which asked
for views on three options :-
• Retention of existing method
of operation – Street Lighting on from dawn to dusk.
• Dim street lights in the middle of the night, except in particular
areas such as town centres.
• Turn street lights off in the middle of the night, except in particular
areas such as town centres.
The second and third option would allow for cost savings over the status quo. In debate, it was felt that the second option might be dangerous.
It was proposed by Cllr Mrs Harris, seconded by Cllr Sadler, and
RESOLVED that the Clerk be asked to respond to Cornwall CC, stating that Mawnan Parish Council’s preferred option would be for street lights to be turned off between 1.30am and 5.30am, at times when this occurred before dawn.
d) To respond to the consultation
document from Cornwall CC on the Fire Brigade’s proposals for its Integrated
Risk Management Plan for 2008/09
The Clerk summarised the consultation document from Cornwall CC. Concerns
were expressed about :-
• The potential loss of a
full time, night-time Fire Service in Falmouth, with its docks and hotels
• The consideration for one control centre, with the loss of local knowledge
• The possible use of the responses to the consultation document
As the final date for responses was 3rd March 2008, the Clerk was asked to scan in the consultation documents, and distribute these with the agenda for the January meeting, at which a further discussion should take place.
347/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
348/05 REPORTS FROM COUNTY AND
DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton reported that :-
i) He had received approaches from members of the public, regarding difficulties with the narrowness of Carlidnack Road, which were being investigated by County Highways
ii) The Mawnan speed visor had
now been “signed off”.
b) District Council
Cllr Sadler reported that :-
i) Kerrier DC had approved its provisional budget for 2008/09, which would lead to a Council Tax of £179.54 for a Band D taxpayer for Kerrier's services, an increase of 1.5% compared to the current year. This reflected the fact that there was no need for capital planning or the building of future reserves, prior to local government reorganisation.
ii) A Planning Meeting had been held on 4th December 2007, the first which allowed members of the public to participate. If successful, this could reduce the need for site visits.
349/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
The Clerk reported that no enforcement complaints had been received by the
council since its previous meeting.
c) To Consider Planning Applications Received From the District Authority
i) PA07/01533/F – Mr &
Mrs Rose, Treworgan, Maenporth Road, Maenporth, Falmouth – Proposed
refurbishment and extension of existing Coach House to form holiday letting
accommodation
Cllr Gilmore reported that a site visit had taken place, and that the proposal
was considered to be a sensitive conversion, which had little or no impact
on neighbouring properties.
OBSERVATION : No objections.
ii) PA07/01886/F – Mr &
Mrs J Statham, Highlands, Helford Passage – Erection of extensions and
alterations to dwelling
OBSERVATION : No objections.
iii) PA07/01928/LU – Mr &
Mrs D McQuillan, Firs Lodge, Maenporth Road, Maenporth, Falmouth – Certificate
of Lawfulness for the retention of extensions and alterations to dwelling
OBSERVATION : The council could offer no evidence concerning the extensions
and alterations to the property.
iv) PA07/01973/F –Mrs N Rangecroft,
Trevean, Carwinion Road, Mawnan Smith – Erection of porch extension
to dwelling, detached single garage, and siting of an oil tank
OBSERVATION : No objections.
350/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Dearnley, seconded by Cllr Gilmore and
RESOLVED that accounts totalling £2,106.79 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
The Clerk stated that he would attempt to pass the costs for the tidying up of Footpath #16, alongside Field Place, to Coastline Housing.
351/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Police Report
PC Cormack apologised for the fact that there had been no police report the
previous month. He reported that, during the past month :-
• There had been no crimes
reported (2 in same period in 2006)
• There had been a recent campaign across his entire patch, regarding
motorists using mobile phones, which had resulted in 29 warning letters being
issued
b) MCA Hall
Cllr Barlow reported that over 30 representatives from local groups had attended
a recent meeting, which had been optimistic and forward-looking. Interested
parties had been invited to an MCA Committee Meeting on 7th January 2008,
or to submit their views in writing.
c) Footpaths
The Clerk reported that he had received a report from Cornwall CC, detailing
proposed changes to the Local Maintenance Partnership. Cllr Mrs Loomes was
reviewing this, prior to the issuing of a tender for maintenance from April
2008. The content of the tender was to be a January agenda item.
352/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 17th January
2008, commencing at 7.30pm, in the Memorial Hall.
COMMENTS FROM THE PUBLIC
a) Oil prices
Concern was expressed regarding the increase in oil prices. It was stated
that there was a local purchasing consortium, details of which would be supplied
to the Clerk, for display on the notice board and the website.
b) Sign for the old Mawnan School
Coastline Housing had, some time ago, agreed to open up the garden by Carlidnack
Road, so the old sign could be seen, but this had not occurred. The Clerk
was asked to contact Coastline, and suggest that this matter would be sorted
out by the Parish Council, in January.
c) Wood available at Norways Farm
Cllr Sadler stated that there were still two large sections of the Macrocarpus
tree available to anyone who would like to pick them up, for use as firewood.
d) Fly infestation in the Memorial
Hall
The Clerk was asked to contact the hall bookings secretary regarding this.
NOVEMBER
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 15th NOVEMBER 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Mrs Harris, Mrs Lawry, Mrs Loomes, Moyle and Odell.
There were no comments from the public.
331/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from Cllrs Dearnley and Gilmore.
332/05 DECLARATIONS OF
INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
333/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 18th October 2007
It was proposed by Cllr Mrs Lawry, seconded by Cllr Barlow and
RESOLVED that the Minutes of the Parish Council Meeting held on 18th October 2007 be approved as a true record and duly signed.
334/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Speed Visor
The Clerk stated that the test visor had now been removed, and that he was
awaiting the results in respect of final siting, from County Highways.
b) Resurfacing of Penwarne
Road
The Clerk reported that he had been informed by County Highways that this
was still in the 2007/08 program, and that work should be completed before
the worst of the winter weather.
335/05 AGENDA ITEMS
a) Unitary Government – Response to Cornwall CC Survey sent to Parish
& Town Councils
The Clerk distributed an extract from the survey, including all questions.
Responses to some sections were required in advance of the December council
meeting. Councillors were asked to feed comments back to the Parish Council
office by Friday, 23rd November, so the Clerk could consolidate these into
the council’s response.
It was agreed that the
Chairman and Vice-Chairman would proof-read the document, after which it would
be sent to the County Council.
b) Community Land Trusts – Report back from Meeting of 2nd November
2007
The Chairman summarised the potential role and benefits of such trusts, following
the meeting with Cornwall Community Land Trust. A trust could act as a figurehead
for a group of self-builders of affordable homes, and also assist with management
of their construction in a way and timescale that would be acceptable to other
local residents.
Both St Minver and St Just in Roseland Parish Councils had already taken the Community Land Trust route to the development of affordable housing, and had been financially assisted by the respective district councils.
A follow-up meeting had been held with the Mawnan Self-Build Group, but it appeared that their plans might already be too far advanced for a land trust to be of use.
c) Report back on meeting
with Parochial Church Council re Graveyard CPO / Parking at St Michael’s
The Chairman reported that he and the Clerk had met with the PCC, but that
discussions had been limited to the CPO. Kerrier DC were already progressing
the CPO itself, the land valuation and a possible planning application. The
PCC had also stated that, in addition to the costs of the CPO, there would
be design and setup costs for the new graveyard to consider.
It had not offered any financial assistance with the CPO, and had stated that its schedule of fees for burials was determined by the Diocese. Such burial fees would not cover the future maintenance of the graveyard. The Parish Council had already precepted £5,000 towards the CPO for 2007/08.
The Chairman had since researched another option of the council owning and operating the new graveyard. Burial fees would not be constrained by ecclesiastical law, even if the new graveyard was consecrated, so these could be set to cover the future maintenance of the new graveyard. Administration was minimal.
It was proposed by Cllr Gartside, seconded by Cllr Moyle, and
RESOLVED that Mawnan Parish Council should increase the amount precepted for 2008/09 from £5,000 to £8,000, to include design and setup costs.
It was further proposed by Cllr Gartside, seconded by Cllr Moyle, and
RESOLVED that Mawnan Parish Council should own and operate the new graveyard, but that it would be willing to transfer ownership to the PCC, in return for a fee equal to the council’s CPO costs.
The Clerk was asked to write to the PCC to confirm the above
d) To consider repairs
necessary to Bus Shelter in Mawnan Smith
The Chairman stated that youngsters had been playing football at the end of
Parc An Manns, near to the bus shelter. He considered that, as this was close
to the main road, a “No ball games” sign might be appropriate.
He had also noted a need for repairs to the seating and roof tiles, which
were not related to footballing activities.
It was proposed by Cllr
Mrs Harris, seconded by Cllr Mrs Lawry, and
RESOLVED that the Clerk should obtain quotations for the necessary repairs,
and also for a vandal-proof sign.
e) To consider changes
to the council’s Standing Orders, following adoption of the new Code
of Conduct
The Clerk stated that he had drafted the necessary changes, which he commended
to the council for approval and adoption.
It was proposed by Cllr Mrs Harris, seconded by Cllr Mrs Lawry, and
RESOLVED that the revised Standing Orders be adopted.
f) To consider whether
members of Mawnan Parish Council should be able to claim a Home Telephone
allowance
The Chairman stated that it was possible for the council to pay Members’
Allowances, but that Mawnan Parish Council had resolved, in September 2004,
for this not to occur, with the exception of a Chairman’s Allowance,
which was currently £25 per annum. Councillors were asked to consider
whether members’ allowances might now be appropriate, as telephone costs
had increased.
Following discussion, it was proposed by Cllr Mrs Harris, seconded by Cllr Mrs Lawry, and
RESOLVED that Mawnan Parish
Council
1. Continue not to pay members’ allowances.
2. Continue to pay travel and subsistence allowances to members, for activities
involving travel outside of the parish.
3. Increase the Chairman’s Allowance to £50.
g) Update report from
Office & Finance Committee on draft Budget & Precept considerations,
2008/09
In the absence of Cllr Dearnley, the Clerk reported that the preparation of
the budget and precept were progressing well, and that proposals would be
ready for the Finance Committee Meeting of 6th December 2007.
h) To approve proposed
council meeting dates for 2008
The Clerk had circulated a list of proposed meeting dates for 2008. He stated
that these followed the normal pattern, and that bank holidays had no impact
this year.
It was proposed by Cllr Gartside, seconded by Cllr Mrs Harris, and
RESOLVED that the list of meetings be approved.
336/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
337/05 REPORTS FROM COUNTY
AND DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton reported the following :-
i) The transition to unitary government was progressing, with a decision whether
elections would be in 2008 or 2009 due to be made by the end of November.
A joint implementation team of councillors for the county and the districts
had been set up, along with a specialist officers group. County-wide strategies
were due to commence in the near future.
ii) The Mawnan speed visor had been approved, its total cost being borne from his budget for “local member schemes”.
b) District Council
C Cllr Hatton also reported on two planning issues :-
i) Enforcement issues at Penwarne Barton Farm – Kerrier DC planning officers were due to visit in the near future.
ii) Planning application at Bosulla, Budock Vean Lane – This had been refused by the Planning Authority, overturning officer recommendation.
338/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
The Clerk reported that no enforcement complaints had been received by the
council since its previous meeting.
c) To Consider Planning Applications Received From the District Authority
i) PA07/01533/F –
Mr & Mrs Rose, Treworgan, Maenporth Road, Maenporth, Falmouth –
Proposed refurbishment and extension of existing Coach House for use as ancillary
accommodation
The Clerk stated that this application had been withdrawn, and that a revised
one would be submitted in the near future.
ii) PA07/01698/F –
Mr & Mrs J Gibbons, 6 Trevena Gardens, Mawnan Smith – Extension
and alterations to garage
OBSERVATION : No objections.
339/05 FINANCE AND PAYMENT
OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Odell, seconded by Cllr Mrs Lawry and
RESOLVED that accounts totalling £10,514.29 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
340/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Police Report
The Clerk stated that no police report had been received.
b) Junior Playing Field
Trust
Cllr Gartside reported that the replacement swings were now in place, and
that a post had once again been replaced on the zip wire.
c) Carwinion Trust
Cllr Barlow was thanked for his report on the MCA, and also for organising
the MCA Meeting, which was scheduled for 6.30pm on 11th December 2007, at
the MCA Hall.
d) Footpaths / Trees
Cllr Mrs Loomes reported that :-
i) There had been problems with the barrier in front of the stile (crush gate) on Footpath #19 (Bosveal to Carwinion Woods), which made it difficult for walkers to pass.
ii) She would consult with the County Tree Officer about possible trees for the new graveyard.
341/05 DATE AND TIME OF
NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 20th December
2007, commencing at 7.30pm, in the Memorial Hall. Mince pies will be available
after the meeting.
COMMENTS FROM THE PUBLIC
a) Remembrance Day
Thanks were expressed to all who attended the ceremony at the Millennium Cross.
b) Police Report
Members of the public expressed concern that none had been received, particularly
in the light of recent thefts from local churches.
OCTOBER
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 18th OCTOBER 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Lawry, Mrs Loomes, Odell and Sadler.
There were no comments from the public.
320/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from C Cllr Hatton and Cllr Sadler (for
late arrival).
321/05 DECLARATIONS OF
INTEREST
a) In Items on the Agenda
Cllrs Barlow & Gilmore declared a prejudicial interest in (i) –
PA07/01532/F (Budock Vean Hotel)
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
322/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 20th September 2007
It was proposed by Cllr Mrs Lawry, seconded by Cllr Mrs Loomes and
RESOLVED that the Minutes of the Parish Council Meeting held on 20th September 2007 be approved as a true record and duly signed.
b) Extraordinary Meeting
of Parish Council, 2nd October 2007
It was proposed by Cllr Gilmore, seconded by Cllr Dearnley and
RESOLVED that the Minutes of the Extraordinary Parish Council Meeting held on 2nd October 2007 be approved as a true record and duly signed.
323/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Training on new Code of Conduct
The Clerk stated that he had written to Kerrier DC, asking them to propose
dates for this.
b) Proposed CPO for extension
to Churchyard
The Clerk stated that Kerrier DC had approved in committee the request for
the proposed CPO, and were progressing this with the National Trust. Kerrier
DC was also organising the valuation with the District Valuer. The Chairman
added that a meeting was being arranged with the Parochial Council, so the
Parish Council’s 2008/09 budget could include an appropriate amount
to assist with the CPO.
c) Possible parking at St Michael’s Church
The Clerk had received a response from the Parochial Council, and the matter
was on the agenda for its November meeting. The Chairman stated that this
subject would also be included in the Parish Council / Parochial Council meeting.
d) Telephone service to
Parish office
The Clerk confirmed that this had been transferred from BT to XLN Telecom.
e) Dog bin problems
The Clerk had written to Kerrier DC, as no action appeared to have been taken
in response to his telephoned reports.
324/05 AGENDA ITEMS
a) To approve changes recommended by Office & Finance Committee to the
council’s Standing Orders, following adoption of the new Code of Conduct
The Clerk stated that Standing Orders needed to be changed, following the
adoption of the new Code of Conduct. Clause 12(2) of this allowed members
who had declared a prejudicial interest in a matter to address the council
on that matter.
Cllr Dearnley stated the Office & Finance Group had been asked to redraft the council’s Standing Orders. It had been suggested, at the previous council meeting, that members should be allowed to speak on such matters during “Comments from the Public”, at the time members of the public were allowed to address the council. However, this was before any declarations of interest would have been made, so the Office & Finance Group instead recommended that members be allowed to make a statement when the appropriate agenda item was reached, after which they should leave the meeting.
However, during discussion, councillors felt that this was not an appropriate time, as it meant that councillors would be treated in a different way to other members of the public. The Office & Finance Group was, therefore, asked to reconsider the way Standing Orders should be changed, and make a new recommendation to the next meeting.
b) Update report from
Office & Finance Committee on draft Budget & Precept considerations,
2008/09
Cllr Dearnley reported that the initial draft had been prepared, and that
the Clerk was ready to send out letters to local organisations in respect
of possible S137 Grants.
Following the AGM’s of the Carwinion and Junior Playing Field Trusts earlier in the evening, all grant requests would be included in the next draft, which would be discussed at the next meeting of the Office & Finance Group, which was scheduled for 2nd November. A further update would be given at the next council meeting.
c) To invite Portfolio
Holders to put forward capital projects for inclusion in the 2008/09 Budget
Cllr Dearnley stated that, as portfolio holders, fellow councillors were invited
to submit possible projects, for inclusion in the 2008/09 budget, and that
such submissions should be made to the Clerk before the end of October.
d) To approve content
of the latest quarterly “Web Newsletter”
As a Quality Council, the council was committed to producing newsletters for
members of the public on a quarterly basis. The Annual Report was distributed
to all households in April each year, with newsletters being published on
the Parish Council website in July, October and January.
The Clerk had produced a draft newsletter, including the following items :-
• Report from Annual
General Meeting of the Carwinion Trust
• Report from Annual General Meeting of the Carwinion Trust
• Councillors’ declared Prejudicial Interests – Members’
Code of Conduct 2007
• Cornwall County Council – Move to Unitary Status
• Purchase of land for a Graveyard Extension at Mawnan Church
• Result of the Calor “Village of the Year” Competition
• Opening of Mawnan Anvil Trust
• Speed Visor for Grove Hill
• Possible future uses of the MCA Hall at Carwinion Playing Field
• Replacement Swings for the Junior Playing Field
• Vandalism in Public Toilets in Mawnan Parish
• Public Footpaths in Mawnan Parish
• Mawnan Fun Run 2007
It was proposed by Cllr Dearnley, seconded by Cllr Odell, and
RESOLVED that content of the newsletter be approved, and that it should be published on the Website.
e) Report back on Cornwall
CC’s Consultation Meeting on transition to Unitary Status, 10th October
2007
The Chairman reported that he and the Clerk had attended this meeting on behalf
of Mawnan Parish Council. The purpose of the meeting had been to update Parish
and Town Councils on the County Council’s move to unitary status.
The new authority would be in place by May 2009, with a joint committee, with members from the County Council and the existing District Councils, and a joint team of officers being put in place in the near future. There would be no representatives of parish and Town Councils. The government would make a decision in November whether the next elections to the County Council would be in May 2008 or May 2009, with the County Council favouring the latter.
The proposed Community Network Areas would be based around existing County Council ward boundaries, so Mawnan would be a member of the Falmouth area.
With regard to possible devolution of responsibilities to Parish and Town Councils, resource would accompany any devolved functions. A postal survey would be carried out in November, after which Cornwall CC representatives would be prepared to visit Parish and Town Councils. The response to the postal survey was expected to be an agenda item for the next meeting of Mawnan Parish Council.
f) To consider whether
a Community Land Trust might be an appropriate vehicle for creating affordable
housing in the Parish
Following a recent television report on the use of a Community Land Trust
(CLT) to assist in the provision of affordable homes in Rock, by St Minver
Parish Council, Cllr Gilmore reported that he had been in touch with the Cornwall
CLT Project.
This is a county-wide
project which assists local people in the identification of requirements for
items such as affordable housing, community woodland, allotments and other
community space. It then helps manage the progressing of such requirements,
with the aim of ensuring that local communities remain sustainable. It is
currently involved in affordable housing projects at both St Minver and St
Just in Roseland.
The Cornwall CLT Project Manager has offered to visit Mawnan, to discuss whether
this would be an appropriate vehicle to help progress affordable housing,
and other projects, in Cornwall. Following discussion, it was felt appropriate
that a meeting should be before the November council meeting. Cllrs Gartside,
Gilmore and Mrs Lawry volunteered to form a working group, attend the meeting
and report back.
It was proposed by Cllr Dearnley, seconded by Cllr Odell, and
RESOLVED that Cllr Gilmore be asked to set up the meeting with the working group, and report back in November.
g) The stationing of Residential
Vehicles at Anna Maria Creek
It had been suggested at the September meeting of the council that this should
be an agenda item, following the receipt of items of correspondence and comments
from members of the public.
Cllr Barlow, portfolio holder for the environment, reported that the bus that had moved from Anna Maria Creek had now returned, and that, following letters from the Helford River Association, a meeting had been arranged with Kerrier DC’s Planning Enforcement team.
It was proposed by Cllr Barlow, seconded by Cllr Mrs Harris, and
RESOLVED that the Clerk should write a letter of support for the Helford River Association, prior to its meeting at Kerrier DC, and that he should invite the Head of Planning to the next council meeting, to discuss enforcement issues generally.
325/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
326/05 REPORTS FROM COUNTY
AND DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton was absent, but had sent in a report on Welcome & Information
Signs – No AONB funding is available for 2007/08, and there is no commitment
to any such funding for 2008/09.
b) District Council
Cllr Sadler reported that :-
i) Kerrier DC had taken a decision not to ask for a judicial review in respect of Cornwall CC’s unitary proposal.
ii) On Planning, the planning application in respect of Eveleth (Sampys Hill) was refused by the Planning Committee, for reasons of access & visibility, over development and a precedent which might alter the character of the AONB. In addition, there are 3 enforcement issues at Penwarne Barton Farm, which are being investigated.
327/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
The Clerk reported on details of new complaints received, a schedule of which
is attached to the minutes as a record. He had still not yet received the
requested update on all existing enforcement issues in the Parish.
c) To Consider Planning Applications Received From the District Authority
i) PA07/01532/F –
Budock Vean Hotel, Budock Vean Lane, Mawnan Smith – Erection of canopy
and extension to existing veranda
Cllrs Barlow and Gilmore left the meeting for the duration of this item, having
declared prejudicial interests.
OBSERVATION : No objections.
ii) PA07/01535/F –
Mr & Mrs Rose, Treworgan, Maenporth Road, Maenporth, Falmouth –
Erection of replacement garden store
Cllr Gilmore stated that this the second of two linked applications, the first
of which was referenced in this one, but had not been received. The first
one was an application to convert the existing garden store into residential
accommodation. The Clerk had already been in touch with the Planning Authority,
and been informed that the first application, as yet, had some information
missing. The Parish Council had been asked for observations on this application,
in isolation
OBSERVATION : No objections, but without the first application there would
be no need for the existing garden store to be replaced. The Clerk was instructed
to send a covering letter to the Planning Authority, explaining this.
iii) PA07/01539/F –
Mr A Dugdale, The Studio, Carwinion Road, Mawnan Smith – Erection of
an attached domestic garage
OBSERVATION : No objections.
iv) PA07/01600/F –
Mr & Mrs W Ellames, Polvadhi, Bar Road, Helford Passage – erection
of extension to dwelling
OBSERVATION : No objections.
328/05 FINANCE AND PAYMENT
OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Dearnley, seconded by Cllr Barlow and
RESOLVED that accounts totalling £4,695.31 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
329/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Police Report
PCSO Huddlestone reported that, during the month, there had been only 2 recorded
crimes, a theft from a motor vehicle at Trebah Gardens and a burglary from
an isolated barn near Durgan. There had been 4 recorded crimes in the same
period in 2006.
This decrease in recorded crime appears to be a trend across the Helston policing area generally, and reported crimes are 20% down across Cornwall.
b) Anvil Trust
Cllr Sadler stated that members of the Parish Council were invited to an opening
event at 12.00 Noon, on 14th November 2007.
c) Footpaths / Trees
Cllr Mrs Loomes had attended the South West Regional Forum of Tree Wardens’
in Exeter. The conference was dedicated to climate change, and there were
some very interesting speakers.
d) Christmas Lights
Cllr Mrs Lawry reported that these would be switched on at 6.30pm on 7th December.
330/05 DATE AND TIME OF
NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 15th November
2007, commencing at 7.30pm, in the Memorial Hall.
COMMENTS FROM THE PUBLIC
There were no other comments from members of the public.
SEPTEMBER
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 20th SEPTEMBER 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Loomes, Odell and Sadler.
There were no comments from the public. The Chairman congratulated members of the Anvil Trust for creating a first class local attraction, and the organisers of the Mawnan Country Fayre for their successful event. He looked forward to a successful Mawnan Fun Run on Sunday, 23rd September.
309/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from Cllr Mrs Lawry and C Cllr Hatton.
310/05 DECLARATIONS OF
INTEREST
a) In Items on the Agenda
Councillors made the following declarations of interest in Planning Applications,
Minute 316/05 (c) :-
• Cllr Gartside
– Personal interest in item (vii) – PA07/01548/f (Wesley Cottage)
• Cllr Barlow – Prejudicial interest in items (iv) – PA07/01448/F
(Skerries Bank) & (vi) – PA07/01499/F (Bodergy)
• Cllr Gilmore – Prejudicial interest in items (i) – PA07/01429/TPO
& (ii) – PA07/01430/TPO (both Penwarne Manor)
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
311/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 19th July 2007
It was proposed by Cllr Dearnley, seconded by Cllr Barlow and
RESOLVED that the Minutes of the Parish Council Meeting held on 19th July 2007 be approved as a true record and duly signed.
b) Meeting of Planning
Committee, 27th July 2007
It was proposed by Cllr Mrs Harris, seconded by Cllr Odell and
RESOLVED that the Minutes of the Planning Committee Meeting held on 27th July 2007 be approved as a true record and duly signed.
c) Meeting of Planning
Committee, 30th August 2007
It was proposed by Cllr Gilmore, seconded by Cllr Odell and
RESOLVED that the Minutes of the Planning Committee Meeting held on 30th August 2007 be approved as a true record and duly signed.
312/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Planning Application for Affordable Housing at Castle View Park
In the absence of C Cllr Hatton, the Chairman stated that he was pleased to
report that Cornwall CC’s surveyor had now responded positively to the
one outstanding issue regarding gradients, and that progress was now expected
to be swift.
b) Village of the Year
Competition
In the absence of Cllr Mrs Lawry, the Clerk stated that the Cornwall winner
was Grampound, and that Mawnan Smith had once again been highly commended.
As in the previous year, the competition had brought people together, at a
financial cost this year of less than £100.
c) Police Reports
The Clerk stated that PC Cormack and PCSO Huddlestone had apologised for their
absence and submitted a report which he would cover later. He reported that
he had now had responses to his letters to the police in Helston, and that
PCSO Huddlestone had called in to see him.
Both officers were eager to work closely with the local community, but this had to be within the confines of their working practices. It had been agreed that the police would include a page within the parish website, containing contact information, and that future police reports would include all use of the speed gun within local parishes.
d) Bus at Anna Maria Creek
The Clerk stated that this had now moved on.
313/05 AGENDA ITEMS
a) To consider and appoint a replacement grass cutting contractor
The Chairman stated that Di-Mar, the successful tenderer, had contacted the
council and asked for their contract to be terminated from the end of July.
When tenders were evaluated, it had been agreed that, should Di-Mar not perform
satisfactorily, then Malcolm Rashleigh, the previous contractor, should instead
be awarded the contract.
The Clerk had advised that, as there was no council meeting in August, that a temporary contract be awarded for August and September, with the matter being tabled as an agenda item in September. The Di-Mar contract had been for 2 years from April 2007, with the possibility of a further 2 year extension, subject to satisfactory performance.
It was proposed by Cllr Dearnley, seconded by Cllr Odell, and
RESOLVED that a contract be awarded to Malcolm Rashleigh for the remainder of the 2 year contract period (to March 2009), with a possible extension for a further 2 years (to March 2011), subject to satisfactory performance.
b) To consider formal
adoption of the new Code of Conduct for Council Members
The Clerk stated that the revised Code of Conduct had been distributed at
the July meeting. The revised code was clearer, and contained amended rules
concerning personal and prejudicial interests.
In particular, clause 12.2 allowed members with a personal or prejudicial interest to address the council in the same way as other members of the public. This would require a change to Mawnan’s Standing Orders.
In addition, councils were allowed to choose whether they wished to adopt all aspects of the Code of Conduct.
The new Code of Conduct must be adopted, in its entirety or in part, by resolution of the council, a fact which must be advertised in the local press. The District Council had offered to organise a joint advertisement, to minimise the cost to Town and Parish Councils.
Following discussion, it was proposed by Cllr Dearnley, seconded by Cllr Odell, and
RESOLVED that the council adopt the new Code of Conduct in its entirety, and that the Code of Conduct be modified in respect of clause 12.2.
It was further proposed by Cllr Barlow, seconded by Cllr Dearnley, and
RESOLVED that the Clerk should inform Kerrier DC that the council wished to be included in its joint advertisement.
c) Speed Visor for Grove
Hill – Update Report
The Clerk stated that this was progressing, and that a temporary visor was
in place, to record the speed of traffic, so that County Highways could advise
on the optimum position for the permanent visor.
d) Report back from meeting
with the MCA Committee
Representatives of the Parish Council had met with the Mawnan Community Association
(MCA) Committee, who had expressed a wish to hand over the MCA to another
organisation. The council had been asked if it could assist in preserving
a valuable community asset.
It was suggested that this should probably be handled through the Carwinion Trust, the AGM of which was scheduled to be held in October, and prior to which a written report would be circulated.
e) Cornwall CC –
Unitary Status – Implementation Update
The Clerk had circulated a list of possible devolved services prior to the
meeting, and stated that the council had been invited to send two representatives
to a meeting to be held at Falmouth Town Council Offices, at 6.30pm on 10th
October 2007. The Chairman and the Clerk were asked to attend, to represent
the council.
f) Proposed CPO for Graveyard
Extension at Mawnan Church – Update Report
The Chairman stated that he and the Clerk had attended a meeting at the site
of the proposed extension, to determine the exact boundaries of the land it
was proposed to purchase. This information had been passed to Kerrier DC,
to allow it to formally commence the CPO.
g) To consider approaching
the Parochial Council, with a view to car parking being provided at St Michael’s
on suitable days of the week
The Chairman stated that the Smithy looked great, but that a lack of parking
might constrain its future success. The Parochial Council had recently been
considering allowing cars to be parked on the driveway to St Michael’s
Church, and it might be appropriate for the Parish Council to actively encourage
this.
It was proposed by Cllr Dearnley, seconded by Cllr Odell, and
RESOLVED that the Clerk should write to Revd. Bennett, to offer some financial assistance from the council.
h) Consultation from CALC
regarding the requirement for Travellers’ Pitches
A consultation document had been received from the SW Regional Assembly, asking
Town and Parish Councils if they believed that additional pitches were required
in their area.
It was proposed by Cllr Gartside, seconded by Cllr Gilmore, and
RESOLVED that the Clerk should respond that no additional pitches were required in Mawnan.
i) To consider whether
the Parish Council wishes to commemorate the Queen’s Diamond Wedding
Anniversary
This is on 20th November 2007. Following discussion, it was proposed by Cllr
Sadler, seconded by Cllr Mrs Harris, and
RESOLVED that the council would be minded to offer some financial support to any local organisations that wished to commemorate the Royal Diamond Wedding Anniversary.
314/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
315/05 REPORTS FROM COUNTY
AND DISTRICT COUNCILLORS
a) District Council
On a planning matter, Cllr Sadler reported that there had been a site visit
by Kerrier DC’s inspection panel to Eveleth, on Sampys Hill, where there
was an application to build an additional bungalow in part of the garden,
which was considered a brown field site. At the visit, the problems associated
with access had been stressed.
b) County Council
In the absence of C Cllr Hatton, Cllr Sadler reported that the transition
to a Unitary Authority was progressing, and that some officers from the District
Councils were to be seconded.
316/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record. He also reported that the application in respect
of 24 Castle View Park had been withdrawn.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
No reports of new complaints had been received. The Clerk stated that he had
not yet received the requested update on all existing enforcement issues in
the Parish.
c) To Consider Planning Applications Received From the District Authority
i) PA07/01429/TPO –
Mr S Sawyer, Penwarne Manor, Mawnan Smith – Felling of one Beech and
one Sycamore tree
The Clerk stated that he had visited Penwarne Manor with Cllr Moyle, who was
satisfied that the trees were in an unstable condition, and also that it was
proposed to plant replacement trees.
OBSERVATION : No objections.
ii) PA07/01430/TPO –
Mr S Sawyer, Penwarne Manor, Mawnan Smith – Lopping of one Beech and
one Hornbeam tree
The Clerk stated that he and Cllr Moyle had also inspected these trees, and
satisfied themselves that this work was required.
OBSERVATION : No objections.
iii) PA07/01408/F –
Mr & Mrs K Terry, Sunrise, Trelawney Close, Maenporth – Erection
of a replacement dwelling
Standing Orders stated that a site visit was required, which the Clerk was
asked to arrange.
iv) PA07/01448/F –
Mr & Mrs Harris, Skerries Bank, Budock Vean Lane, Mawnan Smith –
Demolition of car port and conservatory, and erection of extensions to dwelling
Having expressed a prejudicial interest in this matter, Cllr Barlow left the
room for its discussion.
OBSERVATION : No objections.
v) PA07/01389/FD –
Mr M Pleeth, 1 Coomb Pines, Helford Passage – Use of existing house
as holiday flat, without compliance with Conditions 9 & 10 of Decision
Notice 2/06/81/1095/F (Holiday accommodation and time of occupation)
This was a resubmitted proposal, to which the council had only recently expressed
no objections.
OBSERVATION : No objections.
vi) PA07/01499/F –
Mr & Mrs Parsons, Bodergy, Budock Vean Lane, Mawnan Smith – Erection
of extensions to dwelling and erection of a replacement shed
Having expressed a prejudicial interest in this matter, Cllr Barlow left the
room for its discussion.
OBSERVATION : No objections.
vii) PA07/01548/F –
Mr & Mrs C Boulton, Wesley Cottage, Carwinion Road, Mawnan Smith –
Erection of a single storey extension to dwelling
As this was the reputed site where the Wesleys first preached locally, the
Clerk was asked to arrange a site visit, prior to passing observations to
the Planning Authority.
317/05 FINANCE AND PAYMENT
OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Dearnley, seconded by Cllr Mrs Harris and
RESOLVED that the payment of accounts totalling £1,505.73, made during August, be ratified. A schedule of these is attached to the minutes as a record.
It was proposed by Cllr Mrs Harris, seconded by Cllr Barlow and
RESOLVED that accounts totalling £2,217.08 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
b) Office Telephone Service
The Clerk reported that BT had recently introduced a surcharge for customers
paying by cheque, and that, on investigation, he had found another company,
XLN Telecom, with which the council could save £100/annum on its phone
bills. However, payment could only be by direct debit, and a 12 month commitment
would be required.
It was proposed by Cllr Mrs Harris, seconded by Cllr Dearnley and
RESOLVED that the council approve the use of Direct Debit payments, for utility services only, and that the Clerk should switch the telephone supply to XLN Telecom.
318/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Police Report
This was given by the Clerk, in the absence of PC Cormack and PCSO Huddlestone.
During the month there had been 9 recorded crimes from 7 individual incidents
over the two month period of August / September 2007. These consisted of 7
x Thefts, 1 x Criminal Damage and 1 x Assault ABH. There were also 9 recorded
crimes in the same period in 2006.
The speed gun had been used in Mawnan Smith by PC Cormack, and 1 x Verbal Warning issued.
Positive contacts were reported as being made in the village, especially with children. PCSO Huddlestone had qualified as a Cyclewise instructor, and would be running courses at the school in the near future.
b) Footpaths / Trees
Cllr Mrs Loomes gave a status report on Cornwall CC’s Public Paths Improvement
Program (PPIP) in Mawnan Parish. A large number of footpath improvements had
been made, with further work planned, which was very encouraging. Mrs Loomes
also stated that she was attending the Tree Wardens’ conference later
in the month, and would report back at the next meeting.
c) Anvil Trust
Cllr Sadler thanked local residents for their support with the project, and
stated that the refurbished Smithy was likely to be a great asset to the village.
d) Mawnan Fun Run
Cllr Gilmore stated that this was scheduled for Sunday, 23rd September, and
that there were a record number of entries. The council wished the best of
luck to all competitors.
e) Junior Playing Field
The Chairman stated that the grant application to the Big Lottery’s
“Awards For All” for replacement swings had been resubmitted,
this time on behalf of the Parish Council, and that he was pleased to say
that it had now been successful.
319/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 18th October
2007, commencing at 7.30pm, in the Memorial Hall. Prior to this, the AGM’s
of the Carwinion and Junior Playing Field Trusts would be held, commencing
at 6.30pm.
COMMENTS FROM THE PUBLIC
a) Minibus at Anna Maria
Creek
Copies of a correspondence exchange had been detailed in the attachments.,
and the Clerk was asked to ensure that this matter was an agenda item for
the October meeting.
b) Dog Bin problems
No progress was reported, and the Clerk was asked to chase Kerrier DC for
a resolution, as a matter of urgency.
AUGUST
No meeting
JULY
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 19th JULY 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Lawry, Mrs Loomes, Moyle and Odell.
There were no comments from the public. The Chairman commented on the visit of the judges of the Village of the Year competition. On behalf of all residents of Mawnan Smith, he thanked everyone who had been involved, especially Cllr Mrs Lawry for organising the visit, the Mawnan Anvil Trust for allowing it to be hosted at the Smithy and the school and young people for their participation. He explained that the previous year’s entry had been felt to have insufficient youth involvement, which had been remedied in 2007. He also commented that one of the judges had enjoyed his time on the Zip Wire.
296/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from Cllr Sadler.
297/05 DECLARATIONS OF
INTEREST
a) In Items on the Agenda
Cllrs Barlow, Dearnley and Gartside declared a prejudicial interest, and Cllrs
Gilmore, Mrs Lawry, Moyle and Odell a personal interest in Planning Application
PA07/00930/F (Anna Maria Lane). Cllr Barlow also declared a prejudicial interest
in Planning Application PA07/01107/TPO (River House).
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
298/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 21st June 2007
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Lawry and
RESOLVED that the Minutes of the Parish Council Meeting held on 21st June 2007 be approved as a true record and duly signed.
b) Meeting of Planning
Committee, 6th July 2007
It was proposed by Cllr Gilmore, seconded by Cllr Dearnley and
RESOLVED that the Minutes of the Planning Committee Meeting held on 6th July 2007 be approved as a true record and duly signed.
299/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Entrance to Maenporth Beach
The Clerk reported that signs had now been erected, and that there had been
no response from Carrick DC regarding the cost of the exercise.
b) Police Report, June
2007
The Clerk had spoken to PC Cormack about the fact that this was incomplete.
c) Dog Bins
The Clerk had reported the problems with the bins by the school and at Carwinion.
300/05 AGENDA ITEMS
a) Update on proposed CPO for Graveyard Extension at Mawnan Church
The Clerk reported that progress was slow, with the hold-up being caused by
the National Trust, not Kerrier DC’s Legal Department, which was copying
all correspondence to the Parish Council. The Clerk and Chairman had offered
to meet with the National Trust, if this might speed things up.
b) To consider the Office
& Finance Group’s recommendation regarding updates to the Parish
Council’s Risk Assessment
This had been updated by the Office & Finance Group. The Clerk detailed
the recommended changes which were proposed for 2007/08, a copy of which had
been circulated prior to the meeting.
c) To agree content of
the Quarterly “Web Newsletter”
Cllr Dearnley stated that, as a result of the Quality Council accreditation,
the council had agreed to produce quarterly newsletters. The printed Annual
Report, published in April, was one of these, with the other three being published
on the Website in July, October and January.
The Office & Finance Group had produced a draft, which had been circulated prior to the meeting. It was agreed unanimously that this should be published, with no changes.
d) To report back on informal
meeting with the MCA Committee
As this matter was being discussed on a confidential basis, and publicity
might be prejudicial to the public interest, it was proposed by Cllr Gartside,
seconded by Cllr Mrs Harris, and
RESOLVED that, in line with Standing Orders, and under the 1960 Public Admission to Meetings Act, this item be left to the end of the meeting, and that the public and press be excluded during its discussion.
e) To consider the Office
& Finance Group’s recommendation regarding Clerk’s Salary
for 2007/08
As this matter concerned staff terms and conditions, it was proposed by Cllr
Mrs Harris, seconded by Cllr Dearnley, and
RESOLVED that, in line with Standing Orders, and under the 1960 Public Admission to Meetings Act, this item be left to the end of the meeting, and that the public and press be excluded during its discussion.
301/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
302/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District Council
C Cllr Hatton reported that Cllr Sadler expected to be out of hospital within
the next few days, and that he would cover both District and County Council
matters in his absence.
C Cllr Hatton reported on a number of planning issues :-
• Application for a new dwelling behind Evelyth on Sampys Hill – C Cllr Hatton has requested that this application be referred by Kerrier DC’s Planning Committee, rather than determined under delegated powers.
• Self-build application at Castle View Park – Little progress was reported, with access and land ownership issues still unresolved. C Cllr Hatton was requested to obtain a written status report for the September council meeting.
• Enforcement action regarding the minibus at Anna Maria Creek – A similar situation had occurred at Longdowns, which has taken many years to resolve.
b) County Council
With regard to the Unitary bid, an announcement was expected on 27th July
2007, with working groups continuing to examine all aspects of “joined
up government” in the meantime. The proposals regarding night time Fire
Cover were being revisited, assessing the risks versus the budget. It was
also reported that Regional Assemblies were to be abolished by 2010, but that
the Regional Development Agencies would continue.
C Cllr Hatton also stated that all 2007/08 grant monies had already been allocated by the AONB, and that he was trying to gain a funding commitment for Mawnan Smith’s proposed Welcome and Information Signs for 2008/09.
303/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
No reports of new complaints had been received. The Clerk was asked to request
an update on all existing enforcement issues for the September meeting.
c) To Consider Planning Applications Received From the District Authority
i) PA07/00930/F –
Mr C Stimson, Lower Budock Vean Lane, Mawnan Smith – Erection of a detached
dwelling and installation of a septic tank
Having expressed a prejudicial interest in this matter, Cllrs Barlow, Dearnley
and Gartside left the room for its discussion, during which period Cllr Mrs
Harris took the chair. Standing Orders dictated that, in the case of a new
or replacement dwelling, a site visit was required, which the Clerk was asked
to arrange. Cllrs Dearnley and Gartside returned to the meeting, with Cllr
Gartside resuming in the chair.
ii) PA07/01107/TPO –
Mr R Smaldon, River House, Budock Vean Lane, Mawnan Smith – Coppicing
of two Sessile Oaks, crown reduction of two Sessile Oaks, and lower limb reduction
of one Sessile Oak
Having expressed a prejudicial interest in this matter, Cllr Barlow did not
return to the room for this discussion. The Clerk was asked to arrange a site
visit, as this application involved a TPO. Cllr Barlow then returned to the
room.
iii) PA07/01117/TPO –
Mr & Mrs Roche, Mimosa Cottage, Little-In-Sight, Mawnan Smith –
Felling of one Norway Spruce and crown raising of one Norway Spruce and one
Sycamore
The Clerk was asked to arrange a site visit, as this application involved
a TPO.
iv) PA07/00532/F –
Mr & Mrs D Tippett, Bosulla, Budock Vean Lane, Mawnan Smith – Erection
of replacement dwelling (amended design)
The amended design included changes to the exterior finish.
OBSERVATIONS – Although it was encouraging that the applicant had responded
to the Parish Council’s previous observations, with regard to development
in the AONB, it was considered that the previous observations were still relevant.
v) PA07/00934/F –
Mr G Williams, Trevarn, Carwinion Road, Mawnan Smith – Erection of conservatory
extension to dwelling
OBSERVATIONS – No objections.
vi) PA07/01104/F –
Mr P Clarke, Masefield House, Bar Road, Mawnan Smith – Alterations to
dwelling, to include loft conversion, reinstate chimneys, replacement of windows,
extension to existing conservatory, construction of balconies and erection
of dormer extension (amended design)
The amended design was examined in detail, with the changes being of a cosmetic
nature.
OBSERVATIONS – No objections.
vii) PA07/01112/F –
Mr B Thomas, 24 Castle View Park, Mawnan Smith – Erection of extensions
to dwelling
The proposals appeared to be similar to many others which had occurred over
the years.
OBSERVATIONS – No objections.
304/05 FINANCE AND PAYMENT
OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Mrs Harris, seconded by Cllr Dearnley and
RESOLVED that accounts totalling £2,239.21 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
305/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Village of the Year Competition
Cllr Mrs Lawry thanked everyone who had helped, especially on the day of the
judges’ visit, and stated that all seemed to have gone well.
b) Allotments
Cllr Mrs Lawry reported that a meeting would be held the following week to
kick-start this project.
c) Footpaths
Cllr Mrs Loomes reported that she had asked Cornwall CC to sort out the Maenporth
Hill path, as part of the Public Path Improvement Program (PPIP). She commented
that she had recently walked the footpath from Bar Road to Bar Beach, and
that, even with the protruding tree roots, it was in better condition than
it had been for years. An overhanging tree had been reported on Footpath 17,
which she would investigate, and the Bosloe footpath was very wet and muddy.
Councillors agreed that this was a longstanding drainage problem, which had been “cured” for a while by spreading a deep layer of granite chippings. The Clerk was asked to contact Cornwall CC, and enquire if this could be done again, as part of PPIP.
d) Junior Playing Field
The Chairman reported that the grant application to the Big Lottery for replacement
swings had been unsuccessful, and that it was being resubmitted by the Clerk,
on behalf of the Parish Council. A second grant application was also being
prepared, this time to Cory Environmental Trust.
306/05 DATE AND TIME OF
NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 20th September
2007, commencing at 7.30pm, in the Memorial Hall.
COMMENTS FROM THE PUBLIC
a) Minibus at Anna Maria
Creek
It was stated that no enforcement action appeared to have been taken, apart
from logging of the report. The Helford River Association was considering
asking Kerrier DC for its records regarding this enforcement. In the meantime,
the Clerk agreed to write to Kerrier DC’s Planning Department, in an
effort to make some progress.
b) Drains on Grove Hill
Recent heavy rain had now lifted the drain covers. The Clerk agreed to speak
to Cornwall CC’s Area Surveyor about this problem.
c) Missing sign from public
footpath behind Penwarne House
Cllr Mrs Loomes agreed to ask Cornwall CC’s PPIP team to replace this.
The Council had already agreed that under the 1960 Public Admissions to Meetings Act, these items be left to the end of the meeting and that the public and press be excluded as the discussion involved salaries and gratuities of staff.
307/05 TO REPORT BACK
ON INFORMAL MEETING WITH THE MCA COMMITTEE
The Chairman reported back on the informal meeting. Following discussion,
it was proposed by Cllr Gartside, seconded by Cllr Mrs Lawry and
RESOLVED that a Steering Group consisting of Cllrs Barlow, Gilmore, Mrs Harris and Moyle should be mandated to hold more detailed discussions with the MCA Committee, and report back to the September 20th meeting of the Parish Council.
308/05 TO CONSIDER THE
OFFICE & FINANCE RECOMMENDATION REGARDING CLERK’S SALARY FOR 2007/08
A report was circulated by Cllr Dearnley, on behalf of the Office & Finance
Group. Following discussion, it was proposed by Cllr Mrs Harris, seconded
by Cllr Mrs Lawry and
RESOLVED unanimously to
accept the recommendations of the report.
JUNE
DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 21st JUNE 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Lawry, Mrs Loomes and Odell.
There were no comments from the public.
285/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from Cllrs Moyle and Sadler, C Cllr Hatton
(late arrival) and Community PC Cormack / PCSO Huddlestone.
286/05 DECLARATIONS OF
INTEREST
a) In Items on the Agenda
Cllr Barlow declared a prejudicial interest in Planning Application PA07/00898/F
(Tideway).
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
287/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Annual Meeting of Parish Council, 17th May 2007
It was proposed by Cllr Dearnley, seconded by Cllr Odell and
RESOLVED that the Minutes of the Annual Meeting of the Parish Council held on 17th May 2007 be approved as a true record and duly signed.
b) Meeting of Planning
Committee, 31st May 2007
It was proposed by Cllr Gilmore, seconded by Cllr Odell and
RESOLVED that the Minutes of the Planning Committee Meeting held on 31st May 2007 be approved as a true record and duly signed.
288/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Entrance to Maenporth Beach
As Carrick DC had taken no action, the Chairman reported that, as previously
instructed by the council, the Parish Council had organised for the entrance
to be cleared. The Clerk was asked to send a copy of the invoice for the work
to Carrick DC.
b) Parish Council representation
on the Rendlesham Trust
The Chairman stated that there had been some confusion over this at the Annual
Meeting of the Parish Council. Trustees were appointed for a term of 4 years,
and could continue to the end of their term, even if no longer a member of
the Parish Council. Current Parish Council nominated trustees were Cllr Sadler
(appointed 2004, with his term ending 2008) and ex-Cllr South (appointed 2005,
term ending 2009).
There was, therefore, no requirement to nominate a new trustee, as yet. The Rendlesham Trust had agreed to contact the Parish Council when current trustees’ terms were about to end.
The Council apologised to Cllr Moyle, who had been mistakenly nominated as a trustee at the May meeting, for the confusion over this matter.
c) Election Expenses –
“Nil Return” forms
The Clerk stated that Kerrier DC had asked for these to be returned, even
though there had been no election (it had been uncontested), and that forms
were available in the Parish Council office.
d) Warning Sign requested
near the Smithy
Following a request from the Anvil Trust, the Clerk reported that County Highways
had proposed placing a “Warning – Children” sign under the
Mawnan Smith village name, at all road entrances to the village. It was agreed
that this was acceptable, and the Clerk was asked to respond to County Highways.
e) Funding for new Welcome
& Information Signs
The Clerk had met with ex-Cllr Stimson, who had not heard anything from Cornwall
AONB, concerning the application for grant funding. It was agreed to place
this as an agenda item for the July meeting.
f) Minibus at Anna Maria
Creek
This had been reported as an enforcement complaint, and Kerrier DC were investigating..
g) Response from Planning
Authority re Penwarne Barton
The Clerk reported that he had written to the Planning Authority, and received
a reply, stating that the condition relating to completing existing development
before commencing new activity had been applied to the Clubhouse aspect of
the application, at their March Planning Meeting. As this aspect had subsequently
been removed from the application, the condition had not been applied.
h) Proposed CPO for Graveyard
Extension
It was reported that, although progress was very slow, Kerrier DC’s
Legal Department continued to work on this, and the Clerk was receiving monthly
status reports.
i) Community Planning
Grants
The Clerk reported that these had been received (and banked), in respect of
the sign for Carwinion Playing Field, and goalposts/nets for Saturday morning
childrens’ football practice. Orders and payments would need to originate
from the Parish Council. Cllr Dearnley agreed to progress the former, and
the Clerk the latter.
289/05 AGENDA ITEMS
a) Formal response to CALC’s “Stakeholder Letter” in reply
to Cornwall CC’s bid for a Unitary Authority in Cornwall
The Chairman explained that a meeting had been convened by Cornwall Association
of Local Councils (CALC) on 4th June 2007, which he had attended, on behalf
of Mawnan Parish Council. He had already expressed the Parish Council’s
views, which were included in CALC’s “Stakeholder Letter”,
which had already been sent to the government’s Unitary Structures Consultation
Team.
He explained that, as stakeholder consultee, this represented its formal response
on behalf of all parish and town councils in the county. He added that, in
addition to the stakeholder response, it had later been agreed that any person
or body should be allowed to submit a response, and that some other councils
had done this.
CALC had written to ask that each Parish Council formally record their views on the Unitary bid, and its response, in the form of a resolution for the record. CALC had asked two simple questions of the council, both of which could be answered Yes or No :-
• Whether it supported
the Unitary proposal submitted by Cornwall CC
• Whether it agreed with the content of CALC’s “Stakeholder
Letter”
Following discussion, it was proposed by Cllr Odell, seconded by Cllr Gilmore and
RESOLVED that, because of the lack of detailed information on the proposal, Mawnan Parish Council could neither support nor oppose Cornwall CC’s Unitary bid.
It was proposed by Cllr Gartside, seconded by Cllr Odell and
RESOLVED that Mawnan Parish Council agreed with the content of CALC’s “Stakeholder Letter”.
It was also proposed by Cllr Gilmore, seconded by Cllr Gartside and
RESOLVED that Mawnan Parish Council should not send in its own, independent response to the Unitary Structures Consultation team, as the CALC letter was sufficient.
The Clerk was asked to request more detailed information, should the Cornwall CC’s bid be approved.
b) Report back from AONB
Conference, 19th May 2007
As portfolio holder, Cllr Barlow had attended the conference on behalf of
Mawnan Parish Council. He reported that he had been one of around 60 delegates,
and that he had found it a useful and informative meeting, at which he had
established useful contacts, including those from the Helford River Association,
which had briefed him on what they perceived as key issues.
c) To consider options
for reducing the Business Rates for the Public Toilets
The Clerk stated that he had received a response from Kerrier DC’s Head
of Finance, who had offered two alternatives for reducing the level of Business
Rates :-
• The Parish Council,
through Small Business Relief, could apply for a 50% reduction, from £680
to £340 per annum.
• If it was possible to transfer the public toilets into the ownership
of a charitable trust, then no business rates would be due.
After discussion, during which councillors were unsure whether local charitable trusts would be willing or able to take on ownership of the public toilets, it was proposed by Cllr Dearnley, seconded by Cllr Gartside, and
RESOLVED that the Clerk
should apply for 50% Small Business Relief, on behalf of the council.
d) To consider the Council’s response to a letter from Cornwall CC’s
Single Issue Panel on Rural Bus Services & Community Transport
The Clerk read a short letter from the Single Issue Panel, and stated that
this was an opportunity for the council to pass comment.
There followed a discussion, during which Standing Orders were suspended to obtain views of members of the public who were present, and the Standing Orders reinstated.
The Clerk agreed to respond to the letter, including the following observations :-
• There were very
good bus services from Mawnan Smith to both Falmouth and Truro.
• The policy of free bus travel for the Over 60’s had been received
positively.
• Bus services are much improved in recent times.
BUT
• Buses often travel too fast on very narrow, unsuitable lanes.
• The bus company should arrange for the latest timetables to be sent
to Parish Councils, for display on notice boards and on the website.
• Unsuitable buses were being used on the road down to Maenporth Beach,
as a summer service. They were too big for both the road and the number of
passengers.
290/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
291/05 REPORTS FROM COUNTY
AND DISTRICT COUNCILLORS
a) District Council / County Council
Nothing to report.
292/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached
to the minutes as a record.
b) To Note Planning Enforcement
Complaints received by the Planning Authority
The Clerk reported on complaints received, a schedule of which is attached
to the minutes as a record.
c) To Consider Planning Applications Received From the District Authority
i) PA07/00824/FD –
Mr M Pleeth, 1 Coomb Pines, Ferryboat Inn, Helford Passage – Use of
existing house as holiday flat without compliance with Conditions 9 &
10 of decision Notice 2/06/81/01095/F (4th Feb 1982 – Holiday accommodation
& Time of occupation)
The Council felt that this application was quite reasonable, and in line with
the use of a number of nearby properties.
OBSERVATIONS : No Objections.
ii) PA07/00898/F –
Mr & Mrs Causer, Tideway, Anna Maria Lane, Budock Vean Lane, Mawnan –
Demolition of existing outbuildings and erection of a replacement dwelling
& carport
Having expressed a prejudicial interest in this matter, Cllr Barlow left the
room for its discussion, after which he returned to the meeting.
On examining the plans, they appeared to be identical to those of the original
design, which was subsequently amended to remove the double garage, prior
to approval being given. Having spoken to the agent, it was confirmed that
this was the case, and that the objection which caused the garage to be removed
had since been withdrawn.
OBSERVATIONS : No Objections.
iii) PA07/00795/O –
Mr A Jermyn, Eveleth, Sampys Hill, Mawnan Smith – Erection of dwelling
(amended design)
The change in design appeared merely to change the location of the fence between
the existing dwelling and the new proposed dwelling, presumably to allow more
car turning space. The council felt that its original observations should
still stand …..
The site was still very tight for the construction of another dwelling. Of particular concern was the proposed vehicle access, especially on exiting, when the view down Sampys Hill towards Mawnan would be quite limited. There was still concern that it might be difficult to turn a vehicle round, in front of the proposed dwelling, resulting in the need to reverse out onto Sampys Hill.
Although no windows in
the proposed dwelling would directly overlook other existing properties, concerns
were also expressed that if the application was agreed, this might set a precedent
for further, similar proposals to split small plots in Mawnan Smith, ultimately
resulting in over-development, and changes to the nature of the village.
OBSERVATIONS : The Parish Council opposes this proposal, for reasons of access
and over-development.
iv) PA07/01000/F –
Mr & Mrs Butler, Karnbrea, Carlidnack Road, Mawnan Smith – Erection
of a replacement extension and alterations to dwelling
OBSERVATIONS : No Objections.
v) PA07/01004/F –
Mr & Mrs C Richardson, Helford Point, Trehunsey Close, Mawnan Smith –
Erection of extensions to dwelling
The Council felt that a site visit was required, which the Clerk agreed to
arrange within the next two weeks.
293/05 FINANCE AND PAYMENT
OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Dearnley, seconded by Cllr Odell and
RESOLVED that accounts totalling £1,165.60 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.
294/05 REPORTS FROM COMMITTEES
AND REPRESENTATIVES
a) Footpaths
Cllr Mrs Loomes reported that the Bosveal footpath had now been cut. It was
only scheduled for one cut per year, which was done in June. She was trying
to contact Cornwall CC, to ask that the signs at Woodlands be reinstated as
part of the Public Paths Improvement Program (PPIP). It had been reported
that the gate had also been locked, and that this path might be classified
as a bridleway, which would mean that the gate should be open.
The Clerk agreed to check
the definitive map, before contacting the landowner.
b) Trees
Mrs Loomes reported that she had spoken to the County Forrester, about the
replacement trees outside the school, which would be planted later in the
year.
c) Village of the Year
Competition
The Best Kept Village competition had been renamed, and Cllr Mrs Lawry reported
that the date for the judges’ visit was Tuesday, 17th July 2007. She
was organising activities from local groups, along with weed killing. The
Clerk agreed to contact County Highways, and organise street cleaning for
the 16th July, immediately prior to the judges’ visit.
d) Police Report
PC Cormack had sent in a report, which the Clerk read in his absence. During
the month there had been 13 calls to the Police (10 in same period in 2006),
which resulted in one crime report (4 in 2006), of Criminal damage to a dwelling
on Castle View Park. No mention was made of whether the speed gun had been
used in Mawnan.
Standing Orders were suspended for members of the public to comment on the report, which it was said should have included an incident at Bosveal where crossbows and airguns were being used, and two alleged thefts from money boxes at Bosveal and the old church. Standing orders were reinstated.
The Clerk agreed to speak with PC Cormack, and report back to the next meeting.
295/05 DATE AND TIME OF
NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 19th July
2007, commencing at 7.30pm, in the Memorial Hall.
COMMENTS FROM THE PUBLIC
a) Dog Bins
It was reported that there were no handles on the dog bins by the school and
near Carwinion. The Clerk was asked to take this up with Kerrier DC..
b) Drains on Grove Hill
These were reported to be blocked. The Clerk agreed to contact County Highways.
MAY
DRAFT MINUTES OF THE ANNUAL MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 17th MAY 2007 IN THE MEMORIAL HALL
PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Mrs Harris, Mrs Lawry, Mrs Loomes, Moyle and Odell.
There were no comments from the public.
272/05 ELECTION OF CHAIRMAN
FOR THE YEAR 2007/08
It was proposed by Cllr Dearnley, seconded by Cllr Mrs Harris and
RESOLVED that Cllr Gartside be elected as Chairman of Mawnan Parish Council for the year 2007/08.
Cllr Gartside thanked everyone for their support, and duly signed his Acceptance of Office. He also welcomed new members of the Parish Council to this, their first meeting.
273/05 TO ACCEPT APOLOGIES
FOR ABSENCE
Apologies were received and accepted from Cllrs Gilmore and Sadler, and C
Cllr Hatton.
274/05 DECLARATIONS OF
INTEREST
For the benefit of new councillors, the Chairman explained the purpose of
declarations of interest, and the difference between personal and prejudicial
interest.
a) In Items on the Agenda
Cllr Dearnley declared a personal interest in Planning Application PA07/00528/F
(Section Ends). Cllr Barlow declared a prejudicial interest in Planning Application
PA07/00532/F (Bosulla).
b) Of gifts of a value
of more than £25
There were no declarations of gifts of a value of more than £25.
275/05 MEMBERS’
DECLARATIONS OF ACCEPTANCE OF OFFICE
The Clerk distributed and ran through information packs to all councillors,
including :-
• Declaration of
Acceptance of Office
• Register of Members’ Financial & Other Interests
• Local Authorities new Code of Conduct Order 2007
• Mawnan Parish Council Standing Orders (New councillors)
• Good Councillor’s Guide (New councillors)
• Quality Council Booklet (New councillors)
Declarations of Acceptance
of Office were signed, and it was agreed that the Register of Interests forms
would be returned to the council office by Friday, 25th May 2007.
The Chairman explained that councillors were also trustees of the Carwinion
and Junior Playing Field Trusts, which should be declared on the Register
of Interests. The Clerk agreed to write to the District Council’s Monitoring
Officer, asking for dispensation for all councillors, as trustees of the Trusts.
In addition, new councillors completed the bank form to change cheque signatories.
276/05 TO CONFIRM MINUTES
OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 19th April 2007
It was proposed by Cllr Dearnley, seconded by Cllr Gartside and
RESOLVED that the Minutes of the Council Meeting held on 19th April 2007 be approved as a true record and duly signed.
b) Meeting of Planning
Committee, 26th April 2007
It was proposed by Cllr Gartside, seconded by Cllr Odell and
RESOLVED that the Minutes of the Planning Committee Meeting held on 26th April 2007 be approved as a true record and duly signed.
277/05 TO REPORT MATTERS
ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Response to Kerrier DC initiative on “Positive Play”
The Chairman stated that he had sent in a written response on behalf of the
Junior Playing Field Trust, including a bid for £5,000 for a see-saw.
b) Proposed CPO for extension
to burial ground
The Clerk stated that Kerrier DC’s Legal Department was still in communication
with the National Trust, regarding this matter.
c) Best Kept Village entry
The Clerk stated that the entry form had been submitted to Cornwall Rural
Community Council.
d) Allotments provision
The Clerk had done some research on the subject, and stated that he hoped
that Allotments might be a councillor portfolio for 2007/08, to progress the
issue positively.
e) Welcome & Information
Signs
The meeting to discuss options had not taken place, and the clerk agreed to
progress this.
f) Response to letters
to the Planning Authority
The Clerk had previously written several letters, as requested by the council,
on planning in the AONB, planning training and problems with telephone messages
not being received by Kerrier’s Planning Department. He reported that
he had received a response from the Head of Planning, and believed that the
issues were being addressed by the Planning Authority.
278/05 AGENDA ITEMS
a) Election of Vice Chairman for the year 2007/08
It was proposed by Cllr Odell, seconded by Cllr Gartside and
RESOLVED that Cllr Dearnley
be elected to serve as Vice Chairman for the year 2007/08.
b) Appointment of Portfolio Holders for the year 2007/08
The Chairman explained the system of Portfolio Holders, which allowed councillors
to focus on, and progress, issues which were seen as particularly important
to the community. The Clerk explained the portfolios for 2006/07, and possible
changes for 2007/08.
Following this, the Council nominated portfolio holders for the year 2007/08, a full schedule of which, including brief descriptions of each role, is attached to these Minutes.
c) Appointment of Committees
& Representatives for the year 2007/08
The Chairman ran through the 2006/07 list of Committees & Representatives,
and the various roles. It was noted that the membership of the Office &
Finance Committee should be rotated, with one member standing down each year.
As ex-Cllr Stimson was no longer a councillor, for continuity purposes it
was agreed that the two remaining members should continue in 2007/08.
The Council nominated representatives to Committees and Outside Bodies for the year 2007/08 and a full schedule is attached to these Minutes.
d) To agree the Council’s
formal response to the County Council’s Unitary Authority Consultation
The Clerk stated that the Council had been invited to further meetings on
this subject, organized by Kerrier DC, on 22nd and 24th May 2007. It had also
been asked to consider Cornwall Association of Local Council’s draft
response, as stakeholder on behalf of Parish and Town Councils, to the government’s
Unitary Structures Consultation Team, and invited to a CALC Meeting on 4th
June 2007.
It was agreed that Cllr Odell should attend one of the Kerrier DC meetings, and that Cllr Moyle and/or Cllr Gartside should attend the CALC meeting.
CALC’s draft response was discussed. Particular concern was expressed that parish councillors, as unpaid volunteers, could end up with an increased workload.
Following discussion, it was proposed by Cllr Gartside, seconded by Cllr Dearnley and
RESOLVED that a letter of support be sent to CALC, agreeing with the content of its draft response.
e) Attendance at the Cornwall
AONB Conference, 19th May 2007
Cllr Barlow agreed, as postholder for the Environment, to attend.
f) Discussion of a request
for a “Warning – Children” sign on Carwinion Road, well
before the Smithy
The Clerk had been contacted by the Mawnan Anvil Trust, who planned to install
a barrier outside the Smithy, and had asked whether it would be possible to
obtain a warning sign higher up Carwinion Road. The Council supported this
request, and the Clerk was asked to contact County Highways with a formal
request.
g) Consideration of a
Section 137 grant request received from Mawnan Brownies
A request for an additional grant of £25 had been received. The Clerk
stated that there was still a small contingency in the S137 budget.
It was proposed by Cllr Gartside, seconded by Cllr Mrs Harris and
RESOLVED that the grant
to the Brownies be increased by £25.
h) Consideration of a Section 137 grant request received from the Saturday
Childrens’ Football Practice Group
The Clerk explained that a grant of £500 had been obtained by the Parish
Council, towards new football goalposts and nets, but that the total cost
would be £521.
The Council considered a request that the balance should be made up by a Section 137 grant. It was proposed by Cllr Gartside, seconded by Cllr Dearnley and
RESOLVED that the grant of £21 be offered.
279/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached
to the minutes as a record.
280/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District Council / County Coun