Minutes Sept 2003

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September 2003

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, SEPTEMBER 18, 2003 IN THE MEMORIAL HALL

PRESENT : Cllr Mrs E Lawry (Chairman), Cllrs Mrs M Briars, M Dearnley, D Gartside, N Gilmore, R Sadler, R South, R Taylor

There were no comments from the Public on items on the Agenda

94/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr Moyle who was unable to attend due to work and accepted by the Council.
Apologies were also received from C Cllr Hatton.

95/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 5 a Cllr Mrs Lawry Employment
Item 5 a Cllr Mrs Briars Family
Item 5 j Cllr Mrs Lawry Chairman of Committee.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25

96/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Sadler, seconded by Cllr Gartside and

RESOLVED that the Minutes of the Council Meeting of July 17 be approved and signed by the Chairman subject to the following amendments

87/03 c – Village well be amended to read ‘… reinstated with a secure wooden door’
87/03 f – Office and Finance Committee be amended to read ‘…minutes before the …’
87/02 f – Office and Finance Committee To confirm that the public participation at the start of the meeting would last for 10 minutes

97/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Blue Box Scheme – Cllr Gilmore reported that the scheme had now been extended to include Old Church Road.

98/03 AGENDA ITEMS
a) Maenporth Beach
Cllr Lawry declared an interest and withdrew. Cllr Gartside chaired the item.

i) To report on ownership of the beach
The Clerk reported that the Clerk to Falmouth TC had sent a copy of a letter received from the Maenporth Residents Association confirming that at no time had they every expressed an intention to take over the running of the beach as a private facility, and that it was not their intention to do so in the future. The Council was still very concerned over the management of this valuable local amenity, and that without sight of the lease it was impossible to comment on any changes to arrangements at Maenporth.

ii) To report on Beach Cleaning
Cllr Mrs Briars declared an interest and withdrew.

The Council were still concerned over the beach cleaning at Maenporth, and the potential to do further damage.

It was proposed by Cllr Sadler, seconded by Cllr South and

RESOLVED that the Council seek a site meeting with officers of Carrick District Council to discuss the lease of the beach and assess the impact of current beach management.

iii) Footpaths at Maenporth – to consider asking the County Council to place the footpaths at Maenporth on the definitive map.
The Clerk explained the history of the tree planting at the set aside land at Maenporth; she confirmed, none of the way marked paths are on the definitive map and that therefore the Council could not claim back any monies for maintaining them. The lower path, maintained by the Council, is not the original path on the map. The County Council had advised the Council should not carry out any work on non definitive paths as this might lay the Council open to legal action if there was an accident.

It was proposed by Cllr Mrs Briars, seconded by Cllr Dearnley and

RESOLVED
a) that the Council ask the County Council to restore the paths to a good state of repair and
b) ask the County Council to place the paths on the definitive map so that they can be trimmed under the Local Maintenance Partnership

b) To consider how to proceed in the preparation of a Parish Plan
The Clerk reported that the Countryside Agency had accepted the Council’s request for funding to carry out a Parish Plan, subject to receiving the necessary budget and plan for carrying out the consultation. After lengthy debate it was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that the Clerk organise a meeting with those parishioners who had expressed an interest in being involved with the process at the earliest opportunity.

c) Quality Status – to delegate powers to the Office and Finance Committee to consider the principal of Quality Status and report back to the full Council.
The Council received a written report from Cllr South prepared on behalf of the Office and Finance Committee. The report outlined various options open to the Council for future action. It was proposed by Cllr Sadler, seconded by Cllr Taylor and

RESOLVED that the Office and Finance Committee consider the principal and implications for Mawnan Parish Council applying for Quality Status and report back to the full Council.

d) Sewage leak at Parc an Manns
Cllr Sadler confirmed that a sewage leak at Parc an Manns had been reported to Kerrier D C as the sewer had not been adopted by South West Water. Engineers from Kerrier had inspected the cover but felt that as there was no leak at present, no action needed to be taken.

e) To consider a reprint of the Mawnan Parish Booklet
The Chairman reported that re print of 5000 booklets would cost £781 and then £78 per 1000 run on. She confirmed that the hotels were not interested in supporting a reprint at present. The Clerk advised that there were no funds allocated in the budget to cover the cost. The Council did not support a reprint at present but felt it important to protect the print screens.

f) Village Wells – to consider mapping of village wells
It was confirmed that the Emergency Committee (Cllrs Gartside, Briars and Moyle) would create a record of all the wells in the village and photograph their existing state.

g) To consider placing a monument on footpath at Trebah to all military personnel of World War II
The Chairman had yet to contact Mr Kessell for support in placing the stone. It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED that the Council delegate powers to the Chairman, Vice Chairman and the Clerk to source costings for a memorial stone.

h) Footpath and Grass Cutting contract – to decide on process for tendering on footpath and grass cutting contracts.

The Clerk reported that the current contracts ran from January 1st to December 31st and were awarded for a two year period, allowing for a small price review in the second year. The Council discussed the length of contract to be offered and whether to align the contract with the Council’s financial year. After discussion, it was proposed by Cllr Sadler, seconded by Cllr Gartside and

RESOLVED that Cllr Mrs Briars and the Clerk review the grass cutting and footpath specification and go out to public tender to award a 3 year contract in line with the Financial Year.

Note : It was recognised that the next contract would be awarded for 3 years and 3 months.

i) Report on the Training Day for New Councillors

Cllr South reported that he and Cllr Taylor had attended a training day for new councillors organised by the new Cornwall Training Partnership. It had been a very useful and informative day.

j) To consider financial support for Mawnan Christmas Lights Committee
Cllr Lawry declared an interest but remained in the meeting as the representative of the Lights Committee to give information to the Council. Cllr Gartside chaired the item.

Cllr Mrs Lawry reported that the Lights Committee had received a pledge to meet the cost of the insurance from the proceeds of the Harvest Festival at the Red Lion Inn. The Committee had also received a promise of sponsorship to cover the insurance of the lights in future years from a private source. The Committee did not therefore need financial support from the Parish Council.

k) To review tree protection orders in Mawnan Smith and consider a new application for orders at Castle View Park and in the Carlidnack valley.

It was proposed by Cllr Gartside, seconded by Cllr South and

RESOLVED that a Working Party survey the area around Castle View Park/Carlidnack Valley to identify trees which might benefit from the protection of a TPO.

A Working Party of Cllrs Briars, Gilmore, South and Taylor, together with Mrs Loomes (Tree Warden) were nominated to serve on the Working Party and report back to a future meeting of the Council.

99/03 CORRESPONDENCE
As circulated on the attached schedule. The following items were raised.
a) Cornwall C C – Countryside Service Partnership meeting, October 14th, 2003, 7.30pm, County Hall – Cllr Briars to attend.

b) Faulkener’s Consultants – An invitation to a consultation session regarding the proposed new supermarket/farmers market at Mabe. Cllr Gilmore reported that he had attended the meeting and was concerned that comments from the meeting may be used out of context to show support for the proposal. The meeting had not addressed the issues surrounding the project and as such he was concerned that the day may influence any comments made to the Planning Authority. It was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that the Clerk write to the Planning Authority and express the view that the consultation meeting should not be seen as demonstrating the Council’s support of the application, and a wish to be part of the planning process in due course.

100/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) District
Cllr Sadler reported that Kerrier D C was preparing for a Comprehensive Performance Assessment which would involve consultation with parish councils. He hoped that this process would also fit in with affordable housing and the management of open spaces.

b) County Council
In Cllr Hatton’s absence, Cllr Sadler reported that the Council were looking at developing cycle ways to schools. It was noted that the promised traffic monitoring equipment had not been used in the village during the summer and that would therefore be of no benefit to the community until next summer.

101/03 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee

i) July 23rd, 2003
It was proposed by Cllr Gartside, seconded Cllr South and

RESOLVED that the Minutes of the Planning Committee of July 23rd, 2003, be approved and were duly signed by the Chairman.
ii) August 20th, 2003
It was proposed by Cllr Dearnley, seconded Cllr Mrs Briars and

RESOLVED that the Minutes of the Planning Committee of August 20th, 2003, be approved and were duly signed by the Chairman.

b) To Consider Planning Applications Received From The District Authority
i) Mr & Mrs Yates, Crows Nest, Helford Passage – Installation of three roof lights and erection of a porch. NO OBJECTIONS

ii) Mr J Bailey, Flat L4 & L 5, The Ferry Boat Inn, Helford Passage – Conversion of staircase into part of residential accommodation. The Council noted that this application had been returned with additional information from the District Council and that the work was mainly internal. NO OBJECTIONS

iii) Mr R Matthews, Grove Hill, Mawnan Smith – Erection of a dwelling. The Council noted that it had held a site meeting on the plot for a previous, larger application but felt that its views and comments remained unchanged. OBJECTIONS

c) To Note Planning Decisions of the Planning Authority
i) PA03/010387/F Mr & Mrs Wills, Tower House, Trebah Cross, Mawnan Smith - Alterations to garage to form pitched roof and installation of a roof light APPROVED

ii) PA03/H0049 Mr J Benney, Trerose Farm, Old Church Road, Mawnan Smith - Listed building consent for the re roofing of barns APPROVED

iii) PA03/00927/F Mr & Mrs Mathers, 3 Coastguard Cottages, Helford Passage – Erection of an extension to rear of dwelling APPROVED

iv) PA03/00706/F Mr C Stimson, Lower Budock Vean Lane, Budock Vean – Erection of a dwelling with integral domestic garage and installation of a septic tank REFUSED

102/03 FINANCE AND PAYMENT OF ACCOUNTS
a) Financial Report for the month to date
It was proposed by Cllr Sadler, seconded by Cllr Gartside and

RESOLVED to accept the Financial Report for the month to date.

b) To receive 2003/4 Accounts for the 6 month period to end September and report against budget.

The Clerk presented Mid Year Accounts. She noted that the toilet cleaning monies from Kerrier D C were outstanding.

It was proposed by Cllr Mrs Briars, seconded by Cllr Gilmore and

RESOLVED that the Council accept the Mid Year Accounts to September 31st, 2003

c) To approve Accounts for payment

Cllr Mrs Briars confirmed that she had verified the cheques for payment listed in the schedule, against invoice and that she had no comments to make. It was proposed by Cllr Gartside, seconded by Cllr Dearnley and

RESOLVED that
a) the cheques listed on the Financial Statement and Schedule be approved for payment.

b) That the Clerk be authorised to pay the 2nd grant to the Carwinion Playing Field Trust on receipt of the outstanding precept.

d) To set date for Finance Committee Meeting to set budget for 2004/5
The Finance Committee will meet on Tuesday, November 4th, 2003 at 7pm to set the Budget for 2004/5.

103/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths – Cllr Mrs Briars reported that Path 16 was in a very poor state. Cllr Gartside confirmed that the Trustees of the Junior Playing Field were now working towards grant applications for the repair of the hedge.

b) Trees – Mrs Loomes reported that she had been invited to London to tour trees in Westminster with the Westminster Arborial Officer. It had been an extremely interesting visit.

c) Junior Playing Field Trust – The Trust had spent £20,000 installing new play equipment, safety surfaces and picnic benches in the field. It was now considering further grant applications to install a sensory garden and youngsters in the village had formed a Committee to fund raise for additional equipment in the field.

104/03 ITEMS FOR THE AGENDA FOR THE NEXT MEETING

Village Parking, The Memorial at Trebah, Affordable Housing

105/03 DATE AND TIME OF NEXT MEETING

The next meeting will be held on Thursday, October 16, 2003.

COMMENTS FROM THE PUBLIC

· Junior Playing Field -Mrs Lugg thanked the Trustees for their work in refurbishing the Junior Playing Field.

· Parish Leaflets – The National Trust have a good supply.

· Grass Cutting – It was requested that the grass verge around the village toilets/bus shelter be included in the new tender.

· Parish Boundary Stone – It was reported that the parish boundary stone at Penwarne had been broken. Cllr Dearnley was asked to inspect and report back to the Clerk.

· Mawnan Bowling Club – Mr J Wright gave a short report on the success of the recent County Fayre. The event had been very well supported and there had been much enthusiasm for the day. It was hoped that another village organisation would be prepared to organise a similar event next year. He was able to report that the Organising Committee hoped to be able to donate approximately £8500 to Children’s Hospice South West.

He noted that there had been some small problems on the day relating to the Carwinion Playing Field and it was agreed that Mr Wright and Mrs Rickard from the Organising Committee attend the next meeting of the Trustees to address these issues.

It was unanimously agreed that the Clerk should write to the Organising Committee to congratulate them on a very successful day.