Minutes Dec 2003

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December 2003

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, DECEMBER 18TH, 2003 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllr Mrs M Briars, M Dearnley, C Hibbert, P Moyle, R Sadler, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

· Item 5 c) - Miss S King queried the design of any monument and whether there were more obvious sites already in place such as pill boxes and gun emplacements.

· Item 8 C vi) - In light of the planning application for Local Needs Housing questions were asked about the Council’s policy on affordable homes for local people. The Chairman confirmed that the Council were keen to support the development of affordable, local need housing but that it had to be sure that the site was suitable and that any proposal was backed up by a binding Section 106 agreement. The Council was also aware that any sites available around the village would have to be considered as exception sites and the Clerk had asked the planning authority for further details on the application at Castle View Park. To that end the Council would simply be noting receipt of the application during the meeting pending further advice from Kerrier D C.

132)/03 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Gilmore and South, both absent from the Parish. Apologies had also been received from P C Mike White who would be taking up his post on January 5th, 2004.

133)/03 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 c i) Cllr Hibbert Neighbour

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

134)/03 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and

RESOLVED that the Minutes of the Council Meeting of November 20th, 2003 be approved and signed by the Chairman as a true record.

135)/03 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)

a) 125/03 a) Councillor Allowances The Clerk confirmed that a panel run by the County Council would be considering allowances early in the new year and that councillors should keep receipts and records of any expenses incurred.
b) 125/03 c) – Toilet Refurbishment - The Clerk reported that the work was continuing.
c) Maenporth Beach – Cllrs Gartside, Sadler and Hibbert had met with Cllr Hibbert of Carrick District Council and Mr C Warren, a resident at Maenporth. They had discussed the changes to the beach in recent times. It was agreed that the Parish Council should write again to Mr Hughes to try and arrange a meeting on the beach.

136)/03 AGENDA ITEMS
a) To award footpath and grass cutting contracts for period January 1st, 2004 to March 31st, 2007.
It was proposed by The Chairman, seconded by Cllr Sadler and

RESOLVED that under the Public Bodies (Admission to Meetings Act) 1960, this item should be dealt with at the end of the meeting in private session.

b) To appoint an Internal Auditor
It was agreed to place this item on the Agenda for the next meeting

c) Memorial at Trebah – to discuss an options for a memorial site
The Council discussed options for several sites but noted that all the potential sites were privately owned. Cllr Hibbert suggested that the Council should widen the idea with a series of Memorials around the parish commemorating the contributions and activities of many parts of the community throughout the war years. Councillors thought this an excellent idea and it was proposed by Cllr Sadler, seconded by Cllr Dearnley and

RESOLVED that the Council adopt a project to create a series of memorials to commemorate wartime activities of the Parish and that Cllr Hibbert approach Trebah about siting the first plaque at the end of the footpath to Trebah Beach.

d) Tree Protection Order at Castle View Park
It was agreed to defer this item to the next meeting.

e) Parish Paths Leaflet
The Council discussed how best to proceed with a reprint of the Parish Leaflet in time for Spring 2004. It was concerned that stocks were now very low. The Clerk advised that the funds set aside in the Budget would not be available until April 2004 and that there was no financial provision in the current year’s budget. Alternative sources of match funding were considered and after some discussion it was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED
a) that the Council make a grant application to the Kerrier Amenities Fund for match funding to reprint approx. 10,000 booklets.
b) That the Chairman, Cllr Mrs Briars and Miss S King work to put together the grant bid on behalf of the Council.

f) Financial Year 2004/5
i) To set Budget for 2004/5
It was proposed by Cllr Sadler, seconded by Cllr Hibbert and

RESOLVED that the Budget for the Financial Year 2004/5 be set at £29265.

ii) To set Precept for 2004/5
It was proposed by Cllr Sadler, seconded by Cllr Taylor and

RESOLVED that the Precept for the Financial Year 2004/5 be set at £24245.

It was noted that the Precept was a reduction of over 5% on the previous year.

137)/03 CORRESPONDENCE
A schedule of correspondence had been circulated, was noted and is attached to these minutes.

138)/03 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
· Traffic Issues – Cllr Hatton was hopeful that the speed visor scheme would be in the village shortly and would remain for 3 – 4 weeks.
· Education – Cllr Hatton noted the problems caused with education funding and that it would appear that it will take 2 years for the schools to recover the errors of 2002/3.
b) District Council
· Affordable Housing – it had been agreed by the County and 6 district councils that the tax on 2nd homes will be split with 75% going to district councils to put towards affordable housing.
· Kerrier Budget – It was likely that the Kerrier Council tax would increase by 8.5%. The increase was needed to fund the superannuation scheme.
· LGA – The Local Government Association is looking at alternative ways of funding local authorities. Cllr Sadler noted that for example, currently business rates go to central government.

139)/03 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) November 29th,, 2003
It was proposed by Cllr Briars, seconded by Cllr Gartside and

RESOLVED that the Minutes of the Planning Committee of November 29th, 2003 be approved as a true record and duly signed.
ii) December 2nd, 2003
It was proposed by Cllr Dearnley, seconded by Cllr Gartside and

RESOLVED that the Minutes of the Planning Committee of December 2nd, 2003 be approved as a true record and duly signed.

b) To confirm recommendation of Planning Committee Meeting – December 2nd, 2003
It was proposed by Cllr Gartside, seconded by Cllr Moyle and

RESOLVED that the recommendations of the meeting of the Planning Committee of December 2nd, 2003 be approved.

c) To Consider Planning Applications Received From The District Authority
i) Mr R Matthews, Grove Hill, Mawnan Smith – Erection of a dwelling The Council noted the revised application and raised no objections other than careful consideration of access.
ii) Messrs G Peters & T Myners, Brynn Cottage, Helford Passage – Erection of an extension to dwelling The Council agreed to hold a site meeting of the Planning Committee to inspect the application
iii) Mr Jackson & Miss Poll, Chenhalls Farm, Maenporth Road, mawnan Smith – Conversion of barn to form a holiday unit, conversion of piggery into Yoga studio and installation of a septic tank. The Council agreed to hold a site meeting of the Planning Committee to inspect the application
iv) Mr P Marriott, Mullion Cottage, Bar Road, Helford Passage – Erection of a replacement observatory (amended design) NO OBSERVATIONS
v) Mawnan Self Build Group – Land off Castle View Park, Mawnan Smith – 6 Local need homes (to note application pending further information from Planning Officer) The Clerk reported that as the site was an exception site, the Planning Officer had agreed that the Council should wait to receive further information on the nature of the housing scheme before considering this application. It was resolved to note the application pending additional information from the Planning Officer.

d) To Note Planning Decisions of the Planning Authority
i) PA03/01365/F Mr & Mrs Pliatsikas, Croft Wilkies, Penwarne Road, Mawnan Smith – Change of use from garage to residential annexe REFUSED
ii) PA03/01280/F Mr & Mrs White, Sea Winds, Bar Road, Mawnan Smith – Erection of a replacement dwelling APPROVED
iii) PA03/01435/F Mr L Slade, Heyle House, Helford Passage, Falmouth – Retention of access steps to foreshore APPROVED
iv) PA03/01399/F Mr Kimber & Ms Regini, 22 Parc an Manns, Mawnan Smith – Erection of an extension to dwelling APPROVED
v) PA03/T0043 Ms L Vincent, Mimosa Cottage, Little in sight, Mawnan Smith – topping of one lime tree APPROVED

140)/03 FINANCE AND PAYMENT OF ACCOUNTS
It was proposed by Cllr Hibbert, seconded by Cllr Sadler and

RESOLVED that the Accounts presented for payment on the attached schedule be approved for payment.

141)/03 TO CO OPT TO FILL THE CASUAL VACANCY ON MAWNAN PARISH COUNCIL

The Clerk reported that she had received one expression of interest to fill the vacancy. The Chairman welcomed Mr David O’Dell and invited him to address the Council. In the absence of any other candidates, it was proposed by Cllr Sadler, seconded by Cllr Briars and

RESOLVED to co-opt Mr David O’Dell as a Councillor on Mawnan Parish Council.

142)/03 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Trees
Mrs Loomes reported that the County Forestry Department had been reorganised and there were now specific officers in charge of Planning, Highways and Schools. She had also obtained a copy of a useful leaflet on Tree Protection Orders and agreed to obtain a copy for the Clerk. In response to a query about the donation of trees, the Clerk reported that Cllrs South and Moyle had been dealing with this matter and would report back when there was further information available.

b) Footpaths
Cllr Mrs Briars reported that the County Council were not aware of the history of the trees at Maenporth and that she had been asked to identify the area on a map. As a result she proposed to meet with an officer from CCC and the Clerk early in the New Year to review the paths issues around Maenporth.

c) AONB

Cllr Hibbert reported that he had now been able to read the draft Management Plan and that whilst he felt that the document was well intentioned, it had very little chance of delivering its aims as there was a lack of funding to support the plan. He was concerned that it was therefore a paper exercise and could only be treated as a wish list. It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that Cllr Hibbert respond to the consultation on behalf of the Council, making clear the Council’s concerns about the future of the AONB around the North Helford.

d) Trustees
The Chairman reported that the Trustees had met with users of the Carwinion Playing Field to try and focus on improvements to the facility. It was hoped in time to be able to add to the equipment and facilities at the Playing Field so that it could be used by even more residents of the Parish.

143)/03 DATE AND TIME OF NEXT MEETING
The next meeting will be held on January 15th, 2004.

144)/03 COMMENTS FROM THE PUBLIC
· Boundary Stone – Mrs Loomes congratulated the Council on the repair to the Parish Boundary Stone at Penwarne.
· Trees at Carlidnack Road – concerns were expressed about three trees in and around the cross at the entrance into Carlidnack Road. It was agreed that the Council would inspect these trees during the forthcoming site meetings.

The Chairman then proposed that under the Public Bodies Exclusion Act 1960 the public and press be excluded from the remainder of the meeting.

136/03 a) To award footpath and grass cutting contracts for period January 1st, 2004 to March 31st, 2007.

After discussion it was felt that in light of the proposed budget for 2004/5, the schedule of work required under both contracts had changed substantially since the start of the tendering process. It was therefore proposed by Cllr Gartside, seconded by Cllr Moyle and

RESOLVED
a) that the Chairman and Clerk be delegated to review the content of both tenders and re-advertise.
b) That the current contractor be asked to continue work as per the old schedule until the revised tendering process had been completed.