Minutes Jan 2004

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January 2004

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, JANUARY 15TH, 2003 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, R Sadler, R South, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

· Affordable Housing – There was a lengthy discussion about the need for affordable housing in Mawnan Smith. There was also concern as to differing advice from the District Council about the merits of being on the Housing Register. The Chairman promised that he would seek further advice for the benefit of those seeking housing in the village.

1. TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were accepted from Cllr O’Dell who was away from the village.

2. DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in Items on the Agenda
b) Of gifts of a value of more than £25
There were declarations of gifts of a value of more than £25.

3. TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Mrs Briars, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Council Meeting of December 18th, 2003 be approved and signed by the Chairman as a true record subject to the following amendments.

135/03 c) Maenporth Beach – to note that Cllrs Sadler, Gartside and Hibbert had met with Mr Miller of Carrick D C.

139/03 8 c i) Planning Application – Grove Hill, Mawnan Smith : That the Minute be changed to read that the Council supported the amended application.

4. TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Parish Council Leaflet – report on grant application by Cllr Gartside
Cllr Gartside confirmed that he would be contacting Mrs Briars and Miss King to further the grant application.
b) Planning Issues – report by the Clerk on status of current enquiries of the Planning Department on Enforcement and Tree Protection Orders
The Clerk advised that no progress had been made and that she would be contacting Kerrier again.
c) Maenporth Beach
The Clerk reported that she had finally spoken with Mr Hughes. He had been unable to fix a date for a further meeting due to staffing difficulties but had agreed to contact the Clerk before the next meeting to confirm a meeting. Concerns were raised over the status of The Moor at Maenporth and it was suggested that this could also be addressed during Mr Hughes’ visit and should be placed on the agenda for the next meeting of the Council.

5. AGENDA ITEMS
a) To appoint an Internal Auditor for the Financial Year 2003/4
It was proposed by Cllr South, seconded by Cllr Mrs Briars and

RESOLVED that the Council appoint Mrs Pat Kirkham as Internal Auditor to the Council for the year 2003/4.

b) Footpath and Grass Cutting Tenders – a report by the Clerk on the revised tendering process
The Clerk reported that the tender documents had been revised in light of the Budget fixed at the December meeting. The closing date for tenders was February 10th, 2004 and the item would be on the Agenda for the next meeting.

c) To confirm Portfolio posts for councillors and confirm protocols
The Clerk advised that the Council needed to confirm some protocols for Councillors holding portfolios; powers cannot be delegated to individual councillors and so it was important that the responsibilities attached to holding a portfolio were clearly defined. The Chairman confirmed that the purpose had been to allow individual members to build up expertise and give additional information to the Council to help it be more informed. It was proposed by Cllr Gartside, seconded by Cllr Mrs Briars and

RESOLVED that the Office and Finance Working Party be delegated to prepare a draft set of standing orders for portfolio holders to be considered at a future council meeting.

d) Traffic and Parking – a report by Cllr South
Cllr South reported that he had met with representatives from the Police and the County Council to learn more about plans for traffic improvements in the parish and the powers of the Council in law. Further meetings were planned and he would make a full written report to the Council at the next meeting.

e) Quality Status – to confirm drafting of Annual Report of Mawnan Parish Council
Further to the Council’s decision to apply for Quality Status, it needed to consider the production of an Annual Report for circulation to all homes in the Parish. The Chairman had produced a basic draft version and it was proposed by Cllr Gartside, seconded by Cllr South and

RESOLVED that the Annual Report of the Council be prepared by the Office and Finance Working Party for consideration by the Council at a future meeting.

f) Affordable Housing – a report by the Clerk on the Local Housing Need application at Castle View Park

The Clerk reported that due to a lack of detailed information on the affordable housing criteria, the Council had referred to the Planning Authority for additional information. In the mean time the Council had been made aware of a further potential application from Devon and Cornwall Housing Association for a further 8 homes in the parish. She advised, however, that any application should be considered on its merits and that the council could only consider formal applications as referred by the Planning Authority. After a lengthy debate on the status of an exception site and the details of Section 106 agreements which would ensure that any potential developments remained affordable, the Clerk confirmed that the Council should now set a date for a site inspection at Castle View Park and confirm the date for a meeting of the Planning Committee to consider the application.

It was agreed that a site inspection would take place on Thursday, January 22 at 9am, and that the Planning Committee meeting would take place on Thursday, January 22 at 7.30pm in the Methodist Chapel if available. The Clerk was instructed to advertise the meeting accordingly.

6. CORRESPONDENCE

A schedule of correspondence had been circulated, was noted and is attached to these minutes. Cllr Gartside agreed to attend the Strategic Partnership Presentation on January 29th, 2004 and Cllr South agreed to attend the County Association meeting on January 30th, 2004.

The Council noted the removal of the water bailiff from the river.

It was agreed that street lighting in the village would be placed on the Agenda for the next meeting.

7. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

District Council

· Budget/Council Tax – Kerrier D C’s increase was likely to be 8.3%. The increased income to the District Council from the reduction in the grant to 2nd homes will be used to facilitate local need housing in Kerrier.

8. PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) December 23rd, 2003 – Bryn Cottage, Helford Passage
It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Site Meeting held on December 23rd, 2003 at Brynn Cottage, Helford Passage be approved and signed by the Chairman as a true record.

ii) December 23rd, 2003 – Chenalls Farm, Mawnan Smith

It was proposed by Cllr Gartside, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Site Meeting held on December 23rd, 2003 at Chenalls Farm, Mawnan Smith be approved and signed by the Chairman as a true record.

b) To Consider Planning Applications Received From The District Authority
i) Mr & Mrs S Wills, Groveside, Grove Hill, Mawnan Smith – Erection of a double domestic garage. NO OBSERVATIONS

9. FINANCE AND PAYMENT OF ACCOUNTS

Cllr South confirmed that he had checked the invoices against payments. It was therefore proposed by Cllr Hibbert, seconded by Cllr Sadler and

RESOLVED that the Accounts presented for payment on the attached schedule be approved for payment.

10. REPORTS FROM COMMITTEES AND REPRESENTATIVES

There were no reports from representatives

11. DATE AND TIME OF NEXT MEETING
The next meeting of the Council will be Thursday, February 19th, 2004 starting at 7.30pm

COMMENTS FROM THE PUBLIC

There was further discussion about the future of affordable housing in the parish and whether there were benefits to individuals registering on the Housing Register at Kerrier