Minutes April 2004

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April 2004

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, APRIL 15TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, R Sadler, R South, R Taylor

In Attendance : P C M Whyte, Mrs A Loomes (Tree Warden), C Cllr N Hatton

Before the start of the meeting, the Council and members of the public received presentation by Cllr S Swift and Mr T Clifton of Kerrier D C. The presentation included information on the role and functions of the district council and the new Comprehensive Performance Assessment currently being carried out by the Audit Commission. Mr Clifton highlighted the high number of functions carried out by the district council and the split between the different authorities who received income via the council tax.

Cllr Gartside thanked Cllr Swift and Mr Clifton for an interesting insight into the work of Kerrier and noted that it was important to build strong links between the parish and district for the benefit of the parish.

1/04) TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr D O’Dell who was away from the parish.

2/04) DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 a iii) Cllr Gilmore Neighbour
Item 8 a v) Cllr South Neighbour

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

3/04) TO CONFIRM MINUTES OF THE LAST MEETING
Cllrs Dearnley and Gilmore noted that they had been included on the list of councillors present but had been absent having given their apologies.

Item 159/03 – the date of the meeting had been March 17th, 2004.

It was proposed by Cllr Sadler, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the the meeting of March 18th, 2004 be accepted as a true record and duly signed, subject to the above amendments.

4/04) TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Maenporth Beach - The Clerk reported that a meeting would be held on Friday, April 16th, 2004 and would include members of Falmouth T C, Budock P C and Mawnan P C meeting with Mr G Hughes of Carrick D C. A report would be made back to the next meeting.

b) Tree Protection Orders at Castle View Park – The Clerk confirmed that she had received all the information from Mrs Loomes and would be making the application in due course.

c) Public Toilets - Cllr Dearnley and Cllr Mrs Briars had met with Mr Morgan on site and it had been agreed that the current alterations were unsatisfactory. It had therefore been agreed to move the urinal in the men’s toilets and it had been promised that all work would be completed by the Easter holiday. This had not proved possible but Mr Morgan had assured the Council that the toilets would be completed as a matter of urgency.

5/04) AGENDA ITEMS
a) To approve the format of the Annual Report of the Council
Copies of the report had been circulated to all councillors and the Clerk asked for any comments on the document. It was agreed that all comments be forwarded to the Clerk in time for the report to be published at the Annual Meeting of the Council in May.

b) Village Tree Planting
Cllr South advised that he had investigated a number of possible sites but had not been able to find anywhere suitable to plant trees. A number of alternative sites were discussed including the grass verge at Nansidwell, the cross roads at Bosveal and a site at Field Place. The Council agreed to inspect these sites after the site meeting at Maenporth.

c) Traffic Calming – a report by Cllr South on the results of the traffic survey
Cllr South circulated a report on the results of the first traffic calming survey. The results place Mawnan in the middle range of county traffic statistics and Cllr South confirmed that he was hoping to meet with C Cllr Hatton to explore how to work with the Area Committee. He felt that there must be a coordinated approach to traffic problems throughout the parish and was hoping that the second traffic survey would be carried out in July. The council expressed its thanks to Cllr South for his continued work on its behalf.

d) Cornwall County Council Local Transport Plan – a consultation on the future of travel and transport in Cornwall – Response to be made by May 14, 2004
It was agreed to defer this item to the next meeting.

6/04) Parish Plan
In light of the recent decision to withdraw funding from the Vital Villages project, the Clerk reported that the Council needed to act quickly to ensure access to the promised funds. It was proposed by Cllr Sadler, seconded by Cllr Gartside and

RESOLVED that the Chairman and Clerk invite all those who have previously expressed an interest in the plan to attend a meeting to get started on the project.

7/04) CORRESPONDENCE
A schedule of correspondence received was circulated and is attached to these Minutes as a record.

8/04) REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
· Mawnan School has received funding under a PFI scheme to build an extension and make internal changes. The building work will begin in July.
· Area Committees – these have been axed under the funding reviews. Cllr Hatton felt extremely sad as these had been an excellent way of partnership working between county and parish councils.
· Footpath at Penwarne – the County Council was working with Mawnan and Budock parish councils to resolve some issues surrounding the bridleway/footpath at Penwarne.

Cllr Hatton also reported that Kerrier Planning Committee would be meeting to consider the self build project at Castle View Park and the Tetra mast applications in Mawnan and surrounding parishes during the next week.

Cllr Sadler asked whether there was any planned scheduling of road surface repairs in the parishes. Cllr Hatton was unaware of any calendar but agreed to investigate.

b) District Council
Cllr Sadler had nothing further to report.

9/04) PLANNING APPLICATIONS
a) To Consider Planning Applications Received From the District Authority

i) PA04/00474/F Mr & Mrs D Trewin, 10 Field Place, Mawnan Smith – Erection of extensions to dwelling NO OBSERVATIONS
ii) PA04/00436/F Mrs S Rickard, Goldmartin Vean, Carlidnack Road, Mawnan Smith – Erection of an extension to dwelling NO OBSERVATIONS
iii) PA04/00355/F Mr & Mrs M Barlow, Penperry, Mawnan Smith – Formation of a vehicular access.
(Cllr Gilmore declared an interest and withdrew from the discussion)
The Council agreed to hold a site meeting to check on the status of trees identified on the plan.

iv) PA04/00397/F Budock Vean Hotel, Budock Vean, Mawnan Smith – Change of use of part of building to a self contained holiday let and staff accommodation, erection of a workshop, extension to store, extension to golf workshop and formation of pitched roof over flat roof to dining room of hotel.
It was agreed to hold a site meeting to view the proposals in context.
v) PA04/00423/F Mr & Mrs J Sykes, Barnes Cottage, Grove Hill, Mawnan Smith – Erection of extensions to dwelling and installation of two roof lights.
(Cllr South declared an interest and withdrew from the discussion)
NO OBSERVATIONS

b) To Note Planning Decisions of the Planning Authority
i) PA04/00128/F Mr & Mrs Patlick, Tregarth, Bar Road, Helford Passage – Conversion of dormer window in dwelling into a balcony with French doors APPROVED
ii) PA04/T0007 Mr T P Lawry, Lower Tregarne, Mawnan Smith – Felling of one oak tree APPROVED
iii) PA00104/F Mr & Mrs Wingfield, Lower Tregarne Barn, Mawnan Smith – Erection of a double domestic garage APPROVED
iv) PA04/00169/F Mr & Mrs Adams, The Nest, Maenporth Beach – Erection of a replacement dwelling APPROVED
v) PA04/00148/F Mr T Taylor, Chy an Treth, Helford Passage – Erection of an extension to dwelling with external steps to rear of balcony and landscaping works to garden APPROVED
vi) PA04/00204/F Messrs Lamotte & Brass, Bourne Place, Budock Vean – Erection of a replacement dwelling APPROVED
vii) PA04/00199/F Dr & Mrs Bligh, Pedn Billy, Bar Road, Helford Passage – Erection of a replacement greenhouse APPROVED

10/04) FINANCE AND PAYMENT OF ACCOUNTS
a) Unaudited accounts for the year end March 31st, 2004
The Clerk circulated a copy of the year end accounts which had been presented to the Internal Auditor for information. The approval of the accounts will be on the Agenda of the next meeting.
b) Payment of Accounts
A schedule of invoices for payment was circulated. Cllr South confirmed that he had verified the invoices for payment and the cheques were in order. It was proposed by Cllr Sadler, seconded by Cllr Dearnley and

RESOLVED that cheques totalling £442.38 be approved for payment and duly signed.

11/04) REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
Cllr Mrs Briars confirmed that she was in contact with the Clerk of Budock P C over the path at Penwarne. She also reported that the County Council had now agreed to pay for the top path .

b) Police
P C Whyte confirmed that the crime figures in the village were once again very low. He confirmed that he was working with Cllr South to improve traffic measures in the village. The Clerk advised that she had issued small permits to the residents of Hillside Cottages in Durgan to identify their cars parked in the proper parking space.

Finally P C Whyte was continuing his surveillance in the hope of catching the prowler reported around the village. He asked for any information which might help the police in their enquiries.

c) Trustees
Cllr Dearnley confirmed that the Carwinion Playing Field Trust was working with the organisers of the Autumn Fayre which would be held on September 11th, 2004. The proceeds would be divided between the Children’s Hospice SW and the Air Ambulance. It was agreed that this item go on the Agenda for the next meeting to see how the council could help support this very successful event.

The installation of a sensory garden had started at the Junior Playing Field.

12/04) DATE AND TIME OF NEXT MEETING
The next meeting will be the Annual Parish Council meeting to be held on May 20th, 2004. It will be preceded by the Annual Parish Meeting which will start at 7pm. Cllr Dearnley gave his apologies for these meetings.

COMMENTS FROM THE PUBLIC
· Planning Application for radio masts at Maenporth Hill.
Many members of the public raised concerns at the Council’s support of the application for radio communication masts on Maenporth Hill. In particular residents were unhappy that the Council had not advertised its role in the application process wider and had failed to take into account the views of the public in coming to its decision not to object to the application. There was much concern that the masts were ‘tetra’ masts which might have health implications not only to the residents of the area but to the whole parish. The Clerk explained the advice given by the planning authority and outlined the Council’s role as a consultee in the planning process.

The Council accepted the residents’ concerns but felt that it had acted properly in advertising the application. The Chairman also stressed that the Council was only a consultee and that any comments must always be made to the Planning Authority. The Clerk was asked to write to the Kerrier Planning Officer asking whether the role of parish councils could be explained on correspondence sent to neighbouring properties of planning applications