Minutes Oct 2004

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October 2004

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, OCTOBER 21ST, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, C Hibbert, D O’Dell, R Sadler, R South, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

There were no comments from the public in items on the Agenda.

62/04 TO ACCEPT APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr Gilmore

63/04 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the Agenda.

b) Of gifts of a value of more than £25

There were no declarations of gifts of a value of more than £25.

64/04 TO CONFIRM MINUTES OF THE LAST MEETING

It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Council Meeting held on September 16th, 2004 be accepted as a true record and duly signed.

65/04 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)

There were no matters arising from the Minutes of the previous meeting not on the Agenda.

66/04 AGENDA ITEMS
a) Planting and improvements at Field Place
The Chairman reported that residents of Field Place wished to work with the Council to maintain any planting scheme and that he was hopeful that plants were available to brighten the area.

b) Public Toilets
It was proposed that under the 1960 Public Admission to Meetings Act this item be left to the end of the meeting and dealt with in private.

c) Quality Status
The Clerk reported that a new fund was now available for parishes achieving Quality Status before the end of November. This fund was available for parish projects and consultations. The Clerk was now working with Cllr O’Dell to submit the Council’s application for consideration in time to be eligible for funding from the new source. The application fee is £25 + VAT and the Clerk asked the Council to approve the cost in advance so that if required, she could get a cheque signed to complete the application.

It was proposed by Cllr Dearnley, seconded by Cllr South and

RESOLVED that the Council approve the cost of £25 + VAT application fee for Quality Status and that the Clerk be authorised to seek two signatures to issue the cheque if it is required before the next meeting of the Council.

d) Parish Plan
The Chairman reported that the Parish Plan group were working hard to draft a detailed questionnaire for circulation to all members of the community. Although Countryside Agency funding for the project had been withdrawn, the Clerk confirmed that she had obtained agreement in principle that a parish plan consultation would be an acceptable project under the new funding for Quality Councils.

e) Memorial at Trebah
Cllr Hibbert confirmed that Trebah Gardens would support a project to place a brass plaque on the footpath/wall at Trebah Beach to commemorate the work of those involved in operations during the Second World War. There was concern that the sum of £500 set aside for the project would not cover any further plaques or signs identifying other areas of interest in the parish as suggested earlier. Cllr Sadler offered to work with Miss S King to develop a suitable design and wording and it was agreed that the item be placed on the Agenda for the next meeting.

f) Traffic Calming at Grove Hill – a report by Cllr South
Cllr South confirmed that most of the work was now complete but that an area of coloured tarmac had yet to be installed. When the work was complete he would ask the County Council for the return of the speed visor to monitor the effectiveness of the changes. This would involve the erection of a new pole for the equipment and it was proposed by Cllr Gartside, seconded by Cllr Dearnley and

RESOLVED that the Council approved the cost of the installation of a post to support the traffic visor up to a value of £100. The Clerk was authorised to seek signatures for the cheque if it was required before the next meeting of the Council.

67/04 CORRESPONDENCE
A list of correspondence was circulated and is attached to the Minutes as a record.

a) Planning Training Day – it was agreed that Cllrs Dearnley and O’Dell would attend with the Clerk.

b) Cornwall Association of Local Councils AGM – Cllr South advised that he would not be able to attend. It was agreed that Cllr O’Dell would attend in his place.

c) Recycling Garden Waste and Composting – confirmation that orange bag waste and kitchen waste will be composted from April 2005.

68/04 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) Cornwall County Council
Cllr Hatton reported that the Boundary Committee had made its recommendation that Mawnan remain in a parliamentary constituency based on the area of Kerrier District Council. The new changes will come into effect for elections in 5 years time.

b) Kerrier District Council
Cllrs Hatton and Sadler reported that the planning application for affordable housing at Castle View Park was still waiting for further changes to the access road. The Housing Association project in the parish for a further 8 properties had fallen through and would no longer go ahead.

Kerrier D C is piloting a project to provide customer service points in the communities.

The Comprehensive Performance Assessment has been completed and Kerrier has been shown to be a fair council which has achieved major improvements during past few years.

Kerrier D C is now looking at its budget for 2005/6 and is hoping to limit any increase to less than 5%.

The Willows building has been sold and the income will allow Kerrier to build a new facility which will have its own car park, proper access and enhanced services for the south of the district.

69/04 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) September 22, 2004
It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Planning Committee held on September 22nd,, 2004 be accepted as a true record and duly signed.

ii) October 4th, 2004
It was proposed by Cllr South, seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Planning Committee held on October 4th, 2004 be accepted as a true record and duly signed.

b) To Consider Planning Applications Received From The District Authority

i) PA04/H0061 Mr & Mrs J Loughnan, Higher Penpol Cottage, - Listed Building Consent for the erection of a bedroom and porch extension to dwelling NO OBSERVATIONS

ii) PA04/01297/F Mr & Mrs J Loughnan, Higher Penpol Cottage, - Erection of a bedroom and porch extension to dwelling NO OBSERVATIONS

iii) PA04/01274/F Mr T Jermyn, Eveleth, Sampys Hill, Mawnan Smith – Retention of dormer extension, erection of a conservatory extension and garage to dwelling NO OBSERVATIONS

iv) PA04/012840/O Mr & Mrs Dumont, Adjacent to Stranraer, Carlidnack Lane, Mawnan Smith – Erection of a dwelling (amended plan) The Council felt that without knowledge of the changes it was not possible to make a decision. The Clerk was asked to confirm that the amendment was to change the materials used for the windows. If the change was more significant then the Council would consider its comment at a meeting of the Planning Committee.

v) PA04/01377/F Mr & Mrs Clayton, Treetops, Bar Road, Helford Passage – Erection of an extension to dwelling and erection of a double domestic garage NO OBSERVATIONS

vi) PA04/01409/F Mrs T Myners, Brynn, Helford Passage – Erection of an extension to dwelling The Council was concerned that the changes to the application were unclear. The Clerk was asked to clarify the nature of the application before the council could make its comments.

vii) PA04/01388/F Mr & Mrs Moody, Bowling Green Cottage, Carwinion Road, Mawnan Smith – Erection of extensions to dwelling The Council noted comments from the neighbours expressing their continued concern about the proposal. The Council asked the Clerk to verify the nature of the development and then organise a site meeting.

70/04 FINANCE AND PAYMENT OF ACCOUNTS

a) Section 137 Donations – the Clerk had circulated a letter and form which had been sent to all village groups announcing the new format for S137 Donations from the Council to local organisations. She confirmed that in response to a request from the Internal Auditor, she had presented the S137 payments for 2004/5 for payment at this meeting. It was proposed by Cllr Dearnley, seconded by Cllr Sadler and

RESOLVED that the new bidding system would apply to all grants and donations from April 1st, 2005.

b) Payment of Accounts
A schedule of invoices for payment was circulated. It was proposed by Cllr Sadler, seconded by Cllr Taylor and

RESOLVED that accounts for payment totalling £6134.57 be approved for payment for October 2004.

71/04 REPORTS FROM COMMITTEES AND REPRESENTATIVES

a) Police
P C Whyte gave details of calls to the police during the past 6 weeks which include one burglary and arrest. He reported that he had now been policing the parish for 12 months and there appeared to be some major benefits from having a police presence in the parish. The Council thanked P C Whyte for all his work during the past twelve months which had been of real benefit to the community. The Clerk was asked to write to the Chief Constable to acknowledge the benefits of having a parish beat officer.

b) Footpaths
i) Path from Carwinion to Bosveal Crossroads.

Cllr Gartside and Cllr South declared an interest and withdrew. The Vice Chairman chaired the item.

Following a complaint to the Clerk, Cllr Mrs Briars had walked the path to inspect the state of the surface particularly at the end nearest Durgan. It was very muddy and in need of some work to improve the surface and drainage. Cllrs Sadler and Dearnley agreed to inspect the path further and report to the Clerk. The Clerk confirmed that the County Footpaths Officer was visiting the parish the following week and she would include this path on the schedule.

ii) Visit of County Footpaths Officer
The Clerk confirmed that Dan Thomas would be visiting the parish on Thursday, October 28th, 2004 and would be looking at the path at Field Place and the path at Maenporth. He would also be asked to look at the path at Bosveal and make recommendations for possible work improvements. A report of his visit would be on the Agenda for the next meeting.

c) Trees
Mrs Loomes reported that she had attended the Annual Conference in Plymouth which had been a very informative event. She also reported that many rhododendrons at Penwarne had been affected by sudden oak death and had been removed.

Cllr South reported that Cornwall County Council were supportive of the tree planting at Nansidwell and he was meeting with a Tree Officer shortly.

72/04 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, November 18th, 2004 at 7.30pm in the Memorial Hall.

COMMENTS FROM THE PUBLIC
· Bulb Planting around the Millennium Cross – it was confirmed that the bulbs had now been planted around the cross.
· Footpaths – concerns were expressed about the continued poor state of the whole of the path from Bosveal to Carwinion. The Clerk confirmed that this would be inspected by the Footpaths Officer and his advice would be reported back to the Council at the next meeting.
· Barrier on path 16 – it was reported that the barrier at Grove Hill was broken and the Clerk was asked to include this on the inspection schedule.
· Dog Bins – concern was expressed at the removal of some dog waste bins. The Clerk confirmed that this was a new policy from Kerrier D C who confirmed that all dog waste may now be placed in normal waste bins. Where duplicate bins exist, dog waste bins will be removed.

73/04 Public Toilets
It was proposed that under the 1960 Public Admission to Meetings Act this item be dealt with in private.

After discussion the Clerk was asked to consult with Kerrier D C on the possible implications of a winter closure of the public toilets and that the item be placed on the Agenda for the next meeting