Minutes Nov 2004

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November 2004

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, NOVEMBER 18TH, 2004 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, N Gilmore, C Hibbert, P Moyle, D O’Dell, R Sadler, R South, R Taylor

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

Erection of a Tetra Mast at Treworval Farm, Constantine
The Chairman welcomed many residents who had come to the Council meeting as a result of the erection of a tetra mast at Treworval Farm the day before without warning and he asked the Clerk to report. The Clerk confirmed that :
· the mast had been erected without planning permission and had now been reported to the Enforcement Section at the District Council. An Enforcement Officer would be visiting the site as a matter of urgency.
· That MMO2 believed it to be a temporary structure, necessary to test the viability of the site
· That Walden Communications, agent for MMO2, had agreed to make an application for the temporary structure.
· That although the mast is in the parish of Constantine, the Council had not received any correspondence or consultation about the potential suitability of the site
· That residents of the area had been advised that they should attend Constantine P C’s meeting that evening to raise the issue with the Council.

Cllr Gartside confirmed that at present there was no formal application for the Council to consider and therefore the only available action at the current time would be for the Council to write most strongly to the authorities expressing its concern at the actions taken by MM02.

There was public concern that the planning regulations had been abused and concern as to how individuals could respond and make their feelings known.

TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Dearnley.

DECLARATIONS OF INTEREST
In Items on the Agenda
Item 8 a) ii Planning Cllr Taylor Prejudicial
Item 8 a) vi Planning Cllr South Prejudicial

Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Briars, seconded by Cllr Hibbert and

RESOLVED that the Minutes of the Council meeting of October 21st, be accepted as a true record and duly signed.

TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
There were no matters arising from the Minutes of the previous meeting.

AGENDA ITEMS
Quality Status – to confirm that Mawnan Parish Council has been awarded Quality Status and discuss future implications
The Clerk reported that the Council had been awarded Quality Status on November 9th, 2004 and she thanked Cllr O’Dell for his support in putting together the application. The Council was now able to apply for funding under the Countryside Agency’s grant scheme for Quality Councils and it proposed by Cllr South, seconded by Cllr Sadler and

RESOLVED that
1. a discussion group of Cllrs South, Gilmore, O’Dell and Sadler meet to consider the objectives of the fund and draft the Council’s bid for funding
2. that the initial findings be presented to the Council’s Finance Committee at its next meeting.
3. That the group also consider the implications of Quality Status and the way forward with the District and County Councils.

A Report of the Visit of the Footpaths Officer of Cornwall County Council
Cllr Mrs Briars and the Clerk had met with Mr Dan Thomas, Footpaths Officer, to look at three problem paths in the parish.
Path 16 at Field Place – it had been agreed that the County Council would resurface the whole length of the path, re-install the barriers at each end of the path to make them safe and suitable for disabled access and also make a ramp into the Junior Playing Field at the first gate. Mr Thomas had asked the Trustees to consider facing the hedge next to this gate to complete the renovation of the path and hedge.

Path from Bosloe to Carwinion – this path had been the subject of a number of complaints and members had previously inspected an area near Bosloe. However, on the day of the visit the path was found to be in good condition and Mr Thomas did not feel that any work should be carried out until the spring. At that time he recommended scraping the path back to a solid surface and clearing out the gateway to allow for better drainage. He confirmed that he would inspect the area regularly to monitor the state of the ground throughout the winter.
Path at Maenporth to Meudon Woods – Mr Thomas agreed with member’s concerns about the state of the path and noted the existence of the old seaweed cart track. He offered to have the path re-surveyed to confirm where the definitive path lay and also agreed to raise the issue with the land owner to review the best way to proceed in re-instating a proper path along the length of the fields.

Public Toilets
The Clerk confirmed that Kerrier D C had wished to close the public toilets. However, Cllr Clayton at Kerrier had agreed that as Mawnan has a binding annual agreement, the toilets would remain open throughout the winter and that the money due to the Parish Council towards cleaning costs would be paid in full. He had also requested a meeting between the parish and district councils to discuss arrangements for future years.

It was proposed by the Chairman and agreed that the Council would go into private session at the end of the meeting to discuss the contractual implications in the changes of terms by Kerrier D C.

To Consider a Survey Report of Anna Maria Creek
Cllr Hibbert advised the Council that the report had been carried out over a period of 6 years and as a result showed clearly the issues affecting the foreshore at Anna Maria Creek. As a result of discussions with outside bodies, Cycleau had agreed to act as the driving body in organising a meeting of interested groups to discuss the report and ways of addressing some of the issues. It was proposed by Cllr Hibbert, seconded by Cllr Taylor and

RESOLVED that the Clerk write to Dr L Jenkin, Cycleau, accepting her offer to organise a meeting of the many agencies and individuals involved at Anna Maria Creek.

Memorial at Trebah
It was agreed that this item be placed on the Agenda for the next meeting.

Future Planning – to consider projects and financial planning for the year 2005/2006
The Chairman asked members to identify any issues in the parish which might need addressing due the next 18 months which should be included in the budget for 2005/6. The Clerk reported that school children had suggested a second bus shelter at the junction of Shute Hill and Grove Hill to cater for the many who wait for the school bus.

Although it was felt that the Council should avoid random budgeting, members were asked to forward any thoughts to the Clerk for consideration at the next Officer and Finance Committee meeting.

Staffing Review and Office provision
The Chairman confirmed that as this item dealt with personnel issues, it would be dealt with in private session at the end of the meeting.

CORRESPONDENCE
A schedule of correspondence received since the last meeting was circulated and is attached to these minutes as a record.
Licence Applications
Mawnan Memorial Hall – Public Entertainment Licence NO OBJECTIONS
The Cove Restaurant, Maenporth – Public Entertainment Licence NO OBJECTIONS

REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
District Council
Cllr Hatton reported that the latest edition of Coast To Coast had been published which includes winter details on recycling and waste services. He also asked the Council to seek out projects suitable for the Liveability Fund. Other parishes had sought projects including the work of the water bailiff.

County Council
Road Closures – the main road into Gweek will be closed for resurfacing on November 29th for 3 days. Fore Street in Constantine will be closed for up to 10 days for resurfacing during the next month.

PLANNING APPLICATIONS
To Consider Planning Applications Received From The District Authority
PA04/01461/F Mrs L Keen, The Anchorage, Budock Vean, Mawnan Smith – Extensions to dwelling. The Council requested a site meeting.
PA04/01455/0O Mrs B Constantine, Rear of Goldmartin/Sea leaves, Castle View Park, Mawnan Smith – Erection of a dwelling
Cllr Taylor declared an interest and withdrew COMMENT – The Council stood by its original comments that it is an outline application on a site within the development boundary. The Council would wish to comment on a detailed planning application at a later stage but it does have great concerns about the access to the property.
PA04/T0038 S Harris (Trees & Grounds Ltd) at Redwood, Helford Passage – Felling of one beech, one Monterey cypress and lopping of one Monterey cypress tree . The Council requested a site meeting
MMO2 – consultation on erection of a Tetra mast at Treworval Farm, Constantine Further to the discussions during the public session, the Clerk was asked to write to Waldon Communication on behalf of MM02 and express the council’s anger at the events of recent days and to confirm that it would reserve its comments until a formal application was made.
Mawnan Self Build Group – Castle View Park, Mawnan Smith – Erection of 6 local needs dwellings (amended plans) The Clerk reported that following discussions with the agent and the planning authority it was now likely that a further land survey would be carried out to confirm site levels and that a subsequent application would be made. The Council’s comment to the plan was that it was unable to make comment on the application as presented because of a lack of accurate detail. It had been advised that a further detailed survey is to be commissioned to provide sufficient information to make adequate comment possible.

PA04/T0040 Mr & Mrs James, The Roundfield, Carlidnack Lane, Mawnan Smith – Felling of one sycamore.
Cllr South declared an interest and withdrew. The Council requested a site meeting.
PA04/01544/F Mr & Mrs Stubbs, Arrabin, Maenporth, Mawnan Smith – Erection of a dormer window extension to dwelling NO OBJECTIONS

FINANCE AND PAYMENT OF ACCOUNTS
A schedule of invoices for payment was circulated. It was proposed by Cllr Sadler, seconded by Cllr O’Dell and

RESOLVED that accounts for payment totalling £1923.77
be approved for payment for October 2004.

REPORTS FROM COMMITTEES AND REPRESENTATIVES

Police
P C Whyte reported that during November there had been 6 calls to the police. There had been several calls during the last few months regarding theft from vehicles and he urged the public not to leave valuable items in cars.

Trees
Mrs Loomes reported that she had been talking to Colin Hawke, County Forester, about the implications of sudden oak death disease. It was an airborne disease and the public should check their own shrubs and trees regularly as it was highly infectious.

DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, December 16th, 2004 and mince pies and wine would be served afterwards.

COMMENTS FROM THE PUBLIC
· Toilets – the Council was urged to keep the public toilets open throughout the year.
· Affordable Housing – it was noted that a dwelling in the parish had been sold into private ownership. The sale would reduce the amount of affordable rented accommodation in the parish. It was agreed to put this item on the agenda for the next meeting.

The Chairman moved that under the 1960 Public Admission to Meetings Act the press and public be excluded from the last two items on the Agenda.

78/04 c Public Toilets
The Council will issue a public tender as soon as possible for the cleaning of the public toilets and public areas. The new tender for the cleaning is required as the work has changed following the modernisation of the toilets and the change in the financial arrangements with the district council.

g) Staffing Review and Office provision
The Council agreed to research the provision of additional administration support and office accommodation in the village for the Council’s administration.