Minutes Dec 2004

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December 2005

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, DECEMBER 15TH, 2005 AT THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllr Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, D O’Dell, R South, C Stimson

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

There were no comments from members of the public.

The Chairman welcomed members of the public to the meeting and expressed the thanks of the Council to the Christmas Lights Committee who had worked hard to produce a magnificent display in the village over the Christmas period.

He also advised that the Clerk, Mrs Mason, had offered her resignation as Clerk to the Council and that she would be leaving in the New Year after 11 years as Clerk to the Council.

93/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr R Sadler.

94/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 5 d I & ii) Adoption of Budget and Precept 2006/7
All members present declared a personal interest in the item in their role as Trustees of the Junior Playing Field Trust and the Carwinion Playing Field Trust. The Clerk confirmed that all members held dispensations for this item.

Item 8 a i) Minutes of Planning Committee Meeting (Local Needs Housing – Bosveal)

Cllr Gartside and Cllr Mrs Briars – personal and prejudicial interest

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

95/05 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the meeting of November 17th, 2005 be approved as a true record and duly signed by the Chairman.

96/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)

a) Macrocarpus at Grove Hill – the Clerk confirmed that a meeting had been arranged with the County Forester to discuss the planting of replacement trees as the County Council intended to fell the Macrocarpus during February 2006. The meeting will take place on Friday, January 13th, 2006 at 2pm.

Mr Bennett had also agreed to visit the field of trees at Maenporth to survey the planting scheme and suggest plans for improvements.

97/05 AGENDA ITEMS
a) Site Meetings – to review the council’s policy on site meetings, especially the inspection of applications for work on trees

The Council was alarmed at the number of recent tree applications at Budock Vean which materially affected the area of outstanding natural beauty and the character of the river bank. It recognised that other district planning authorities used the services of the County Forester to give an independent opinion on any tree application and the meeting felt that Kerrier D C should also do the same.

After further discussion it was proposed by Cllr Gartside, seconded by Cllr Stimson and

RESOLVED that the Council take the following actions
i. That the Council requires a professional report accompany any application for work on trees.
ii. That the Council hold a site meeting for all tree applications.
iii. That the Council write to the District Council to lobby for the involvement of the County Forester in all tree applications.
iv. That the Council invite the County Forester to attend a meeting of the Council and give a presentation on his work and guidance on how to assess tree applications.

b) Home Front Recall – to receive a report on progress to date and a financial statement of expenditure to date
The Chairman confirmed that the overall expenditure of the social events and celebrations would be £2100. This would leave £7400 available for the production of the DVD/CD Rom which it was hoped would be available at the beginning of 2006.

c) Bus Shelter – to consider ownership and responsibility for maintenance
The Clerk reported that both the County Council and the bus company had confirmed that they did not own the bus shelter. She was now processing a land registry search and if, as believed, the Council owned the shelter this would allow the council to carry out proper maintenance of the building.

All members present declared a personal interest in the following item in respect of their role as Trustees of the Junior Playing Field Trust and the Carwinion Playing Field.
d) Budget 2006/7 – To receive the recommendations of the finance committee and
i) Adopt the budget for 2006/7
It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Council receive the recommendation of the Finance Committee and adopt a budget of £31,000 for the financial year 2006/7.

ii) Adopt the Precept for 2006/7
It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Council receive the recommendation of the Finance Committee and adopt a precept of £31,000 for the financial year 2006/7.

e) Best Kept Village Competition – report by Cllr Stimson
Cllr Stimson reported that a second meeting will be held on January 11th, 2006 in the Memorial Hall.

f) Mawnan Citizen Project
This item was referred to the Agenda for the next meeting.

g) Mawnan Skip – to receive further information from Cllr Sadler
This item was referred to the Agenda for the next meeting.

h) Clerk Vacancy – to report on recruitment process
The Chairman advised that the vacancy had now been advertised in the local press and that five packs had been sent out to applicants. The closing date for applications was December 20th, 2006 and he hoped that interviews and an appointment would be made early in the New Year.

It was proposed by Cllr Hibbert, seconded by Cllr Mrs Briars and

RESOLVED that
i. an appointment panel of three members would interview the candidates and have the power to appoint the new Clerk to the Council.
ii. That the panel would consist of the Chairman, Cllr Moyle and Cllr O’Dell.
iii. That, if possible, interviews would take place on January 13th in the morning before meeting Mr Bennett.

98/05 CORRESPONDENCE
A schedule of correspondence was circulated and is attached to these minutes as a record.
· Kerrier D C – street naming powers. The Clerk was instructed to obtain more information and that this item be placed on the Agenda for the next meeting.
· Christmas Tree Recycling – the Council welcomed the offer but were concerned that last year the take up had been very poor. It was agreed that the Council should nominate Carwinion Playing Field collection point. Once was known, the Council would advertise this service in the hope of increasing usage.

99/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
County Council – Cllr Hatton reported on the following items :
· Penryn College – The school has been successful in its bid to be rebuilt under a one off county council schools’ initiative. The old buildings will be completely demolished and a new school build. The total cost will be £19.6m; work will begin in May 2006, and the new school will open in September 2008.
· Government Support Grant – under a new initiative, the County Council has been given notice of the Support Grant for the next two years. It will receive and addition 4.5% in 2006/7 and 5% in 2007/6. This advanced warning of the central funding will make it easier for the County Council to plan its budget and services for the next two years.
· Maenporth Footpaths – Further to the parish council’s request for funding to reinstate the old paths 10 & 11 at Maenporth, Adam Birchall from CCC has inspected the paths and found them to be satisfactory. He will discuss the area with the County Forester and the Rights of Way Officer before responding further to the parish council.

District Council – Cllr Hatton reported on the following items
· Planning
o Gweek Boatyard – a public meeting will be held at Kerrier D C on Monday, December 19th, 2005 to discuss what further action, if any, to take regarding planning enforcement at Gweek Boatyard. Options include reinstatement of the site to its original condition and taking no further action.
o Tesco, Helston – advanced warning of a proposed redevelopment by Tescos to double the size of the store.
o Tetra – the public enquiry into the MMO2 Tetra mast will take place on January 25th, 2006 with the option of a second day on January 26th, 2006. Currently submissions are being made to the Planning Inspectorate prior to the Public Enquiry. The Council noted that Cllr Gartside had been asked to represent the views of the Parish Council at the hearing.

100/05 PLANNING APPLICATIONS

a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since the Last Council Meeting
i) November 24th, 2005 - PA05/01528/F - Mr M Sadler, Adjacent to Bosveal, Mawnan Smith - Erection of a local needs affordable dwelling

Cllrs Mrs Briars and D Gartside declared prejudicial interests and left the room for this item.

The Vice Chairman, Cllr M Dearnley chaired the following item.

It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the site meeting held on November 24th, 2005 be approved as a true record and duly signed.

Cllr Dearnley noted further correspondence from the planning authority which confirmed that whilst the applicant met the criteria for local need housing, it had not yet been proved whether the application was in an appropriate site within local policy. The Council unanimously supported the need for affordable housing in the parish but after a short debate, it was proposed by Cllr Gilmore, seconded by Cllr South and

RESOLVED that the Council could not support the application as the site did not meet the criteria of local planning policy.

Cllrs Mrs Briars and D Gartside returned to the meeting and Cllr Gartside resumed the Chair.

b) To Consider Planning Applications Received From the District Authority
i) PA05/01722/0 Executors of B O Stephens, Chyvounder, Mawnan Smith, Falmouth, Cornwall Outline Permission for the Erection of a Dwelling
The Council had no objections in principle to the outline planning application but would wish to be consulted on any future detailed application.

101/05 FINANCE AND PAYMENT OF ACCOUNTS
It was proposed by Cllr Dearnley, seconded by Cllr Briars and

RESOLVED that accounts totalling £1967.67 were approved for payment.

102/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
Path 16 – The Clerk reported that the Footpaths Officer was still waiting for a quote from Cormac and it was agreed that the Chairman and Clerk would write again stressing the need for this work to be completed.

b) Trees
The Clerk confirmed that the County Forester would be inspecting the trees in the field at Maenporth to give advice on the maintenance of the trees taking into account proposals for the footpaths.

c) Liveability
The Chairman confirmed that the Kerrier D C had agreed the grant funding to the parish council for the purchase of the final pieces of playground equipment in the Junior Playing Field. The funds would be available early in the new year.

103/05 DATE AND TIME OF NEXT MEETING
The next meeting of the Council will be on Thursday, January 19th, 2006 at 7.30pm. Cllr Gilmore gave his apologies for that meeting.

COMMENTS FROM THE PUBLIC
· Flooding on road at Bosilliac – concerns were raised about the flooding across the road at Bosilliac which had occurred several times in the previous month owing to the heavy rainfall. It was agreed that this was because of the poor condition of the drains in the area and it was also noted that many of the drains in the Grove Hill, Shute Hill, and Boskensoe area were badly blocked and unable to cope.

The Clerk was asked to report the problem to the County Council and the item to be put on the agenda for the next meeting