Minutes Feb 2005

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February 2005

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, FEBRUARY 17TH, 2005 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs M Dearnley, C Hibbert, P Moyle, D O’Dell, R Sadler

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

Affordable Housing – members of the public asked whether there had been any further progress in identifying land available for affordable housing. The Clerk advised that the matter was in the hands of the district council and there was no additional information available.

112/04 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Mrs Briars, N Gilmore, R South and R Taylor.

113/04 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25 by members. The Clerk declared that she had attended an evening hosted by Alun Michael MP, Minister for Rural Affairs where the value of the meal was over £25.

114/04 TO CONFIRM MINUTES OF THE LAST MEETING
a) Council meeting held on January 20th, 2005
It was proposed by Cllr Dearnley, seconded by Cllr O’Dell and

RESOLVED that the Minutes of the Council Meeting held on
January 20th, 2005, be accepted as a true record and duly signed.

b) Extra Ordinary Council Meeting held on January 31st, 2005
It was proposed by Cllr Dearnley, seconded by Cllr O’Dell and

RESOLVED that the Minutes of the Council Meeting held on
January 31st, 2005, be accepted as a true record and duly signed.

115/04 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Footpath 16 at Bosveal –The Chairman confirmed that a working party of councillors had worked to restore the path. He reported that he had used his Chairman’s allowance to by gifts of thanks to two members of the public who had given their services and use of their equipment free of charge for the day.

b) New Clerical Assistant – The advertisement had now been displayed and it was hoped that the newly appointed assistant would be able to attend the council meeting in March.

c) Quality Parish Investment Fund – the Clerk reported that the grant of £3968 had been received from the Investment Fund.

d) Mawnan Parish Plan – the Clerk reported that the parish plan questionnaires had been delivered to the Rural Community Council for analysis and it was hoped that the results would be available during the second week of March.

116/04 AGENDA ITEMS
a) Public Toilets –to review existing cleaning arrangements
It was proposed by the Chairman and agreed that the Council would go into private session at the end of the meeting to consider the existing cleaning arrangements.
i) Parish Council Office – to consider and approve lease for the proposed office accommodation
The Council discussed the standard lease submitted by Berry & Co for the rent of the office for a period of 12 months. It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and

RESOLVED
i. that the Council take a lease for the office space at Berry & Co, Goldmartin House, Goldmartin Square, Mawnan Smith for a period of one year (less one day),
ii. that the Council accepts the terms and conditions laid out in the lease dated January 24th, 2005
iii. that the Chairman be authorised to sign on behalf of the council

The agreement was signed by the Chairman at the meeting.

b) Resolution to Cornwall Association of Local Councils re retrospective planning applications
The Chairman explained that the Council currently considers over 120 applications each year some of which are retrospective applications. There was an opportunity for the council to have input into the current review of planning application fees by proposing the County Association that retrospective applications should be charged a higher fee to encourage participation in the proper planning process. The Council was unanimous in supporting the idea of discouraging retrospective applications.

It was proposed by Cllr Moyle, seconded by Cllr Dearnley and

RESOLVED that
i. the Council submit the following motion to the Cornwall Association of Local Councils for consideration nationally

“Mawnan Parish Council proposed that the planning fee for retrospective planning applications should be substantially higher than for those applications respecting the due planning process.”

ii. That a copy of the motion be sent to the Head of Service, Planning at Kerrier D C, asking that it go on the Agenda for the next Planning Committee meeting.

c) Home Front Recall Project – to agree strategy and theme for project and community involvement
The Chairman confirmed that together with Cllr South, he was making an application on behalf of the Council for funding from the Home Front Recall Project. The hope was to develop a video/DVD archive of the parish including old film, photographs and interviews; it was hoped that this could be interactive. It was also hoped to be able to organise a village festival day with a 1940’s theme to launch the DVD.

117/04 CORRESPONDENCE
A schedule of correspondence was circulated and is attached to these minutes as a record

118/04 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
· The County Council will be reviewing its affordable housing policy on February 18th, 2005 and considering sources of additional income.
· County Survey of Public Rights of Way – A full presentation will be made on March 3rd, however the survey shows that there is a need for more maintenance and repairs to paths across the county which will require additional funding. The Council is also working to understand the survey and to develop some standard criteria for the conditions of paths, stiles etc.
· Anna Maria Creek – Cycleau has arranged for a meeting of all interested groups at Port Navas Village Hall on March 1st, 2005 and it was confirmed that Cllr Hibbert would be attending on behalf of the parish council.

b) Kerrier
· Tetra application at Treworval – Cllr Hatton confirmed that in the light of public concern and planning and environmental issues, he was pushing for a county approach to be taken to the use of tetra.
·
119/04 PLANNING APPLICATIONS
a) To Approve Minutes of the Planning Committee for Site Meetings Carried Out Since The Last Council Meeting
i) January 21st, 2005
It was proposed by Cllr Dearnley, seconded by Cllr O’Dell and

RESOLVED that the Minutes of the Meeting held on January 21st, 2005, be accepted as a true record and duly signed.

ii) January 24th, 2005
It was proposed by Cllr Dearnley, seconded by Cllr Moyle and

RESOLVED that the Minutes of the Meeting held on January 24th, 2005, be accepted as a true record and duly signed.

iii) February 3rd, 2005
It was proposed by Cllr Dearnley, seconded by Cllr O’Dell and

RESOLVED that the Minutes of the Meeting held on February 3rd, 2005, be accepted as a true record and duly signed.

b) To Consider Planning Applications Received From The District Authority
Cllr Moyle confirmed that he had visited all the sites of tree applications with the Clerk in order to inspect the necessity of the work.
i) PA05/T0012 Mr J Roberts, House in the Wood, Budock Vean Lane, Mawnan Smith – Disposal of one Monterey pine and disposal and protective surgery to sessile oak trees NO OBJECTIONS
ii) PA05/T0011 Simon Harris Trees, Redwood, Helford Passage, Felling of two oak, one beech and lopping of one lime tree NO OBJECTIONS
iii) PA05/00150/F Mr N Crewes, Bosilliac Nursery, Penwarne Road, Mawnan Smith – Conversion of redundant agricultural buildings into two units for holiday accommodation OBSERVATIONS : The Council felt that these buildings should be advertised as light industrial buildings or affordable housing before being made available for holiday accommodation. (Cllr Sadler listened but did not vote.)
iv) PA05/T0004 Mr & Mrs Ellis, Saffrows, Budock Vean Lane, Mawnan Smith – Lopping of one oak tree NO OBJECTIONS
v) PA05/T0007 Mrs Coufer, Tideway, Budock Vean, Mawnan Smith – Lopping of 8 oak trees, 3 beech trees, 2 sycamore trees and pollarding two poplar trees NO OBJECTIONS
vi) PA05/H0006 Mr & Mrs Phipps, Trerose Manor, Mawnan Smith – Listed Building Consent for the erection of a first floor extension and re roofing of dwelling NO OBJECTIONS
vii) PA05/00045/F Mr & Mrs S Welton, Tranquebar, Budock Vean Lane, Mawnan Smith – Erection of an extension and alterations to dwelling (amended plan) OBSERVATIONS : No objection provided that the Council’s original concerns have been addressed.

c) To consider establishing a regular meeting of the planning committee to deal with planning applications received from the Planning Authority between meetings.
The Clerk advised that the Council should consider a regular mid-month planning committee meeting to consider planning applications. She was concerned that under the current system the Council risked missing consultation deadlines and that this new meeting would ensure that members were available to consider plans in the proper time.

It was proposed by Cllr Sadler, seconded by Cllr Hibbert and

RESOLVED that
i. Mawnan Parish Council Planning Committee meet on the first Thursday morning each month to consider planning applications received from the planning authority
ii. That the Council delegate the authority to make planning responses on behalf of the council.

120/04 FINANCE AND PAYMENT OF ACCOUNTS
A schedule of invoices for payment was circulated. It was proposed by Cllr Hibbert, seconded Cllr Mrs Briars and

RESOLVED that accounts for payment totalling £501.77 be approved for payment

121/04 REPORTS FROM COMMITTEES AND REPRESENTATIVES
There were no reports from Committees and representatives.

122/04 DATE AND TIME OF NEXT MEETING
The next meeting of the council will be on Thursday, March 17th, 2005. Cllr Dearnley gave his apologies in advance.

COMMENTS FROM THE PUBLIC
· Planning Fees – It was suggested that there should be steps in the planning fee to avoid penalising simple errors of procedure.

Under the 1960 Public Admissions to Meetings Act the Chairman moved that the public and press be excluded from the following item.

116/04 a) Public Toilets to review existing cleaning arrangements

The Council reviewed the existing contractual arrangements for the cleaning of the public toilets and it was proposed by Cllr Moyle, seconded by Cllr Dearnley and

RESOLVED that
i. the Council close the parish toilets until April pending the appointment of a new contractor at the next meeting of the Council
that the Clerk writes to the current contractor terminating the contract for the current cleaning arrangements and that ask for the keys to be returned.