Minutes June 2005

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June 2005

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, JUNE 16TH, 2005 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, C Hibbert, R South, C Stimson

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)
There was no public comment on items on the Agenda.

39/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Gilmore, Moyle and O’Dell. Apologies were also received from P C Whyte.

40/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

41/05 TO CONFIRM MINUTES OF THE LAST MEETING
Item 22/05 and 30/05 to note that the items had been proposed by Cllr Sadler

Item 35/05 a) Police Report
Add to police activity report the theft of a boat from Anna Maria.

Parking at Durgan
Amend to read … improvised signs including no parking signs and repeater …

It was proposed by Cllr Dearnley, seconded by Cllr South and

RESOLVED that the Minutes of the Meeting held on May 19th, 2005 amended as above, be approved as a true record and duly signed by the Chairman.

42/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
a) Annual Accounts 2004/5
The Clerk reported that the Year End Accounts had now been audited and had received unqualified approval from the Audit Commission.

43/05 AGENDA ITEMS
a) Mawnan P C Annual Report 2005 – To adopt annual report and confirm circulation
The Council received a copy of the Annual Report 2005. It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and

RESOLVED that the Annual Report 2005 be adopted and circulated to every dwelling in the Parish.

b) To adopt Policy on the Retention of Local Facilities
It was proposed by Cllr Dearnley, seconded by Cllr South and

RESOLVED that the Council adopt the revised Policy on the Retention of Local Facilities.

c) To confirm Portfolio Posts for 2005/6
The Council nominated portfolio holders for the year 2005/6 and a full schedule of Portfolio Holders is attached to these Minutes.

d) Appointment of Committees and Representatives for 2005/6
The Council nominated representatives to Committees and Outside Bodies for the year 2005/6 and a full schedule is attached to these Minutes.

Office & Finance Committee – the Council discussed rotating membership of this committee. It was agreed that in future years, one member should stand down from the committee in rotation.

e) Mawnan Parish Council Management Plan – to confirm representatives
The Council considered the projects listed in the Management Plan and appointed members to take the lead in each project. The Council withdrew a war memorial from the list of projects as it overlapped with proposals for a memorial board on the coast path.

The management of the plan was discussed and Cllr South advised that it was for each member to consider how to take their project forward and report to the council on the suggested deadlines.

A schedule of project leaders is attached to these Minutes.

f) Mawnan Parish Council Office – a status report by Cllr Dearnley
Cllr Dearnley reported that the office was now open 10 – 12 each Thursday and Friday, and at other times by appointment. The transfer had taken time but the office was now fully functioning. He noted that the lighting needed to be improved and that he would be seeking permission from the landlord to carry out the necessary improvements.

The Council agreed that this new facility would act as a central record and would give the community a central access point to the Council It thanked the Office and Finance Committee and the Clerk and Clerical Assistant for all their work in establishing the office and the transfer from the Clerk’s home.

g) Macrocarpus Tree at Grove Hill
The Clerk reported that Cllr Sadler had been unable to identify a local contractor but that having taken advice from the Parks Manager of Truro City Council, she had contacted a professional arboriculturalist based in Devon who specialised in surveying trees. The cost of a survey would be based on an hourly rate of £80/hour and the likely cost would be approximately £160 + VAT. The Council approved the appointment of K Rushforth to survey the tree and provide a report on the health of the tree and alternatives for preserving it. It also requested that consideration be given to the root structure of the tree which is currently damaging the pavement.

The Council noted Cllr Hibbert’s report that the County Forestry Department were very aware of the depth of feeling about the tree in the parish, and that they were very willing to discuss the replanting of a similar amenity tree. However, as safety is the primary concern of the county council, it now feels that the tree is causing a real risk and should be felled.

h) Speed Visor Report a report by Cllr South
Cllr South spoke of his report circulated to all members. The report showed that the speed visor had little impact on the speed of traffic in the area around the school. Traffic issues in the parish had been identified in the Parish Plan as being of real concern. These areas included Penwarne, Grove Hill and around the school. As a result Cllr South proposed that in order to take matters further, the Council should establish a working group including council members, the police, representatives of the school and the county council to discuss the issues of traffic speed in the parish and to come forward with some ideas of how to address the problem.

It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that:
a) The Council seek a meeting with representatives from the police, the school and members of the council to consider how to take forward traffic calming measures in the parish.
b) That the group report back to the Council within six months with suggestions for possible action.
c) That the Parish Council representatives be Cllrs Gartside and South.
d) That the results of the speed visor survey be available to the public through the council office.

i) To consider financial support for the purchase of speed monitoring equipment by Devon & Cornwall Police for use in South Kerrier.
Cllr South explained the history of the request and the importance of having this extra resource available in the parish. He noted that the Council had set aside £500 in the budget against such a purchase. After a full debate, the council suspended standing orders to take comments from the public and C Cllr Hatton. Concerns about the level of financial support required from the parish and the potential for equivalent benefit were raised. C Cllr Hatton advised that the County Council was considering allocating a small budget to each member to address local issues and projects. He offered to make part of his allocation available towards this purchase.
Standing orders were resumed.

It was proposed by Cllr South, seconded by Cllr Dearnley that the Council should donate £500 to Devon & Cornwall Police for the purchase of additional speed monitoring with the expectation of increased policing and regular reporting of monthly usage, statistics and trends.

The motion was defeated.

After further discussion, the Council felt that it was not against supporting the purchase of the equipment, but was not prepared to give a disproportionate donation compared to other parishes. It was proposed by Cllr Stimson, seconded by Cllr Dearnley and

RESOLVED that Mawnan P C donate £250 to Devon and Cornwall Police for the purchasing of additional speed monitoring equipment with the expectation of increased policing and regular reporting of monthly usage, statistics and trends.

j) Trafalgar Day – to consider village celebration
The Chairman advised that Trafalgar Day would take place on October 23, 2005. It was proposed by the Chairman, seconded by Cllr Briars and

RESOLVED that the Chairman approach the local churches with a view to holding a Churches Together service to commemorate Trafalgar Day.

k) Mawnan Public Toilets – to report on progress made on the upgrade and handover of the public toilets
The Clerk reported that Kerrier D C had now placed an order with a local company for the fitting of time locks to the public toilets. Cllr Dearnley reported that the upgrading work was continuing but there were still some works to be carried out including tiling the floors and fitting electric hand dryers.

The Clerk was asked to write to Mr Walsh, Kerrier D C, to give a positive response on the work to date, but urging Kerrier to complete the remaining works.

l) Risk Assessment – to confirm monitoring procedure of Council’s risk assessment
Members were asked to review the Risk Assessment at the Parish Office during their morning in attendance. The Clerk would then gather the comments and make a draft report to the Office and Finance Committee for consideration and recommendations to Council.

m) Tetra Mast at Treworval – To discuss proposed O2 public meeting
The Council noted the correspondence from O2 regarding a proposed public meeting. The Council felt that this approach was too late and should have been done as part of a proper planning process before erection of the mast. It was proposed by Cllr South, seconded by Cllr Dearnley and
RESOLVED that it was not the business of the council to facilitate or promote any meeting on behalf of MM02.
n) Application for Occasional Public Entertainment Licence – Heyle House
The Council had no objections to the application.

44/05 CORRESPONDENCE
A schedule of correspondence was circulated and is attached to these minutes as a record

45/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) Cornwall County Council
Anna Maria Creek – The minutes of the meeting organised by Cycleau have now been published and the responsibilities of each organisation recognised.

Waste – the county council is reviewing waste issues in Cornwall and the issues of waste disposal and future waste treatment in the county are of continuing importance.

b) District Council
Tetra Mast at Treworval – Cllr Hatton confirmed that the enforcement period had now begun and as yet no appeal had been submitted. The Legal Department of Kerrier has now been instructed to prepare for an appeal.

46/05 PLANNING APPLICATIONS
a) To consider planning applications received from the District Authority
i) PA05/T0023 Mr & Mrs Shiers, Avalon, Maenporth – Felling of two sycamore trees The Council requested that a professional tree survey be carried out by the applicant to justify the need to fell the trees.

ii) PA05/00710/F Mr P Myners, Rashleigh Cottage, Durgan – Erection of extension to dwelling (amended design) The Council agreed to hold a site meeting.

iii) PA05/T0029 Mr Rboinson, Blue Gables, Little in Sight, Mawnan Smith – Topping and lopping of three oak trees No Observations

47/05 FINANCE AND PAYMENT OF ACCOUNTS
A schedule of invoices for payment was circulated. It was proposed by Cllr Briars, seconded Cllr Dearnley and

RESOLVED that accounts for payment totalling £6561.82 be approved for payment

48/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
Cllr Mrs Briars confirmed that with the Clerk she was chasing the Footpaths Officer to carry out the work promised at path 16 and on the path at Bosveal.

49/05 DATE AND TIME OF NEXT MEETING
The next meeting of the Council will be held on July 21st, 2005 at 7.30pm.
COMMENTS FROM THE PUBLIC

· In the absence of a report from the police, it was noted that laundry had been stolen from Bosloe.