Minutes July 2005

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July 2005

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON MONDAY JULY 25TH, 2005 IN THE METHODIST CHAPEL, MAWNAN SMITH

PRESENT: Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley,
N Gilmore, C Hibbert, P Moyle, D O’Dell, R Sadler, R South, C Stimson

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)
There were no comments from the public on items on the agenda.

50/05 TO ACCEPT APOLOGIES FOR ABSENCE

Apologies were received from Cllr Hatton and Mrs L Tuffery.

51/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 8 b i) Planning Cllr Sadler Prejudicial – family

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

52/05 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr South, seconded by Cllr Stimson and

RESOLVED that the Minutes of the meeting of Mawnan Parish Council held on June 16th, 2005 be approved as a true record and duly signed by the Chairman.

53/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)

a) Parish Council Office
The Clerk reported that the new office was now working well but that there were still problems with the telephone answering service. If British Telecom were unable to sort out the problems within the next week, the Clerk advised that she would be purchasing an answering machine and would be making a complaint to the relevant department in the hope of receiving some compensation for the amount of office time taken to date and the inconvenience caused to the council and its staff.

b) Trafalgar Day Service

The Chairman advised that the churches of the village would be coming together to hold a joint service to commemorate Trafalgar Day.

54/05 AGENDA ITEMS
a) Village Wells
The Clerk reported that at its meeting in September 2003, the Council had resolved to map the village wells and springs. This had been as a result of the capping of a spring at Grove Hill. The Council also discussed the benefits of installing a parish borehole to provide drinking water to the community in an emergency. It was felt that a borehole should only be considered after establishing where there were water sources as there were many implications to such a project and there were no funds available in the current budget.

After some debate it was proposed by Cllr Sadler, seconded by Cllr Stimson and

RESOLVED that a working party of Cllrs Gartside, South, Moyle and Mrs Briars map the existing village wells and springs and approach Kerrier to test the water quality, where possible.

b) County Council Weed Treatment Policy – to note revised policy of County Council
The Clerk advised that the County Council had now reversed its early decision and would be carrying out the verge clearance in due course. The Council confirmed that it would still like to receive a copy of the specification for the work in the parish for future consideration.

c) Transfer of Licence – The Cove Bar and Restaurant
The Council had no objections to the transfer of the licence at The Cove Bar and Restaurant into joint names.

d) Macrocarpus Tree at Grove Hill – update by Cllr Sadler
Cllr Sadler updated the council on the visit of the tree expert to inspect the tree on Grove Hill (a copy of the report had been circulated to all members and is attached to the minutes as a record.)

The report had concluded that there were several options which would increase the life and well being of the tree and that the decision to fell had been premature. The Council recognised that there were also highways implications over the future of the tree and agreed that any approach to the County Council should be to try and preserve the life of the tree whilst adding benefit to the community. After some discussion on the way forward it was proposed by Cllr South, seconded by Cllr Hibbert and

RESOLVED that the council forward a copy of the report to
Mr O Bennett, County Forester, and ask to meet with him to discuss the possible future of the tree.

e) Mawnan Public Toilets – to report on progress made on the upgrade and handover of the public toilets
Cllr Dearnley reported that the work was progressing and that time locks had now been installed. Kerrier District Council was now investigating a new resin floor for the building and negotiations were at a very early stage for the transfer of ownership of the building and the land to the parish council. However, the Council had been asked to meet Kerrier District Council’s valuation and disposal costs. The Council confirmed that it was not prepared to pay towards taking over the toilets and the Clerk was instructed to write back accordingly.

The Council was concerned that the process involved many different departments at the district council but there was no transfer of information through the chain. The Clerk was asked to write to Cllr G Hicks, portfolio holder at Kerrier, requesting that he co-ordinate the process.

f) University of Gloucester Summer School – report by the Clerk
The Clerk had circulated a report on the summer school and highlighted the work of Marchwood Parish Council in Hampshire in promoting citizenship in the community. The work is based on adopting a theme for the year and getting involved with local schools and other community groups.

After further discussion it was agreed that the Council would like to adopt a theme for the year and work to deliver projects identified by the parish plan, working with the school and other groups.

It was proposed by Cllr Gilmore, seconded by Cllr O’Dell and

RESOLVED that
a) Mawnan Parish Council adopt the theme of waste, litter and recycling for the coming year.
b) Approach Mawnan School to link the parish theme into the citizenship part of the national curriculum.

55/05 CORRESPONDENCE
A schedule of correspondence is attached to these minutes as a record.

56/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
Cllr Sadler reported that the Duchy had now awarded a new lease for the oyster beds on the Helford River and that the new leaseholder was keen to reinstate the old beds as soon as possible.

57/05 PLANNING APPLICATIONS
a) To confirm minutes of planning meeting held 1st July 2005
It was proposed by Cllr Gilmore, seconded by Cllr Stimson and

RESOLVED that the Minutes of the meeting of Planning Committee of Mawnan Parish Council held on July 1st, 2005 be approved as a true record and duly signed by the Chairman.

b) To consider planning applications received from the District Authority
i) PA05/00873/O Mr T Pointon, Hill View, Carwinion Road, Mawnan Smith – erection of a dwelling. The Council requested a site meeting.
ii) PA05/00841/F Mr and Mrs P Robinson, Blue Gables. Little Insight, Mawnan Smith – Alterations to loft to form extra living accommodation and installation of three roof lights. NO OBJECTIONS
iii) PA05/00910/F Mr & Mrs Johnson, Carne, Grove Hill, Mawnan Smith – Erection of an extension to dwelling and formation of a parking area. The Council requested a site meeting.
iv) PA05/T0034 Tretec Ltd, Trewarth House, Budock Vean Lane, Mawnan Smith – Felling of twelve Monterey pine trees Cllr Moyle reported that the had visited the site and inspected the trees. Their condition was poor and he did not feel that the work was unreasonable. He was concerned, however, that there was a lack of a real planting scheme.

OBSERVATIONS: That a full replanting scheme must be approved prior to any work commencing and that the scheme should be based on the replanting of native species such as Cecile oaks, hazel and holly. Also that any such scheme be monitored for 10 years with the condition that any dead or dying tree be replaced with one of a similar size and species.

58/05 FINANCE AND PAYMENT OF ACCOUNTS
A schedule of invoices for payment was circulated at the meeting. Accounts totalling £1764.65 were authorised and approved for payment.

59/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths
The Clerk and Cllr Mrs Briars had met with Dan Thomas, Footpaths Officer who had invited the Council to obtain tenders for resurfacing work at Path 16. He had also offered the council the opportunity to have a greater involvement in the work on parish paths after a new schedule of maintenance has been prepared. As a Quality Parish, the County Council agreed that the parish council was a reliable partner in paths maintenance.

60/05 DATE AND TIME OF NEXT MEETING – September 15th at 7.00pm – Speaker Inspector M Bolt.

COMMENTS FROM THE PUBLIC
· Rubbish Collection and Recycling – it was understood that Mawnan had been selected for a trial project collecting ‘orange sacks’ for separate composting. The Clerk was asked to investigate further.
· Sub Station at Shute Hill – the installation of a new electricity sub station without consultation with the parish council was raised by several members of the public. The Clerk reported that it was required to facilitate the additional power supply to the school under the PFI project; she also reported that she had made complaints to Cornwall County Council and Western Power over the lack of consultation and the perceived dangers of the structure where it is.
Dog Bins –the poor condition of the dog waste bins was noted and the Clerk was instructed to report back to the next meeting.