Minutes Sept 2005

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September 2005

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, SEPTEMBER 15TH, 2005 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, C Hibbert, D O’Dell, C Stimson

In Attendance : Chief Insp. Bolt – Devon & Cornwall Constabulary

The Chairman welcomed members of the public to the meeting and introduced Chief Insp. Bolt of Helston Police who gave a short presentation on current policing matters in the area. The Inspector confirmed that he was new in post and that he was visiting all the parishes in his area. He thanked the parish for its contribution towards the purchase of additional speed monitoring equipment. The equipment will be used for enforcement of speed limits throughout the village.

Insp. Bolt outlined the future policing of the village. Sadly he confirmed that P C Whyte was no longer the Beat Officer for the area, and his replacement would be appointed shortly. This would allow for a team of 7 police officers in the area with one officer the specific contact for the village.

After a short question and answer session, the Chairman thanked Insp. Bolt for visiting the parish and expressed the community’s sadness at the retirement of P C Whyte from the parish. The parish had found his support and policing skills invaluable over the past two years, in particular in his work with Cllr South on traffic calming and parking at Durgan.

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)

There were no comments from the public in items on the Agenda.

60/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs N Gilmore, R South and Mrs Loomes.

61/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the Agenda.
b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

62/05 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr O’Dell,, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the meeting of Mawnan Parish Council held on July 25th, 2005 be approved as a true record and duly signed by the Chairman.

63/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)

a) Mawnan Fun Run – It was noted that the fun run had been a great success and had raised funds for the Junior Playing Field Trust.

b) Village Fayre – The Village Fayre had been held at the beginning of September and despite poor weather, had been well attended. The Council congratulated the organising committee on this successful event.

64/05 AGENDA ITEMS

a) Junior Playing Field and adjacent footpath
The Chairman reported that the Council had now received two quotations from contractors for the resurfacing of paths which would be passed on to Cornwall County Council. The schedule of works included providing disabled access at both ends of path 16 and a small ramp into the playing field.

b) Parish Toilets
i) To report on maintenance issues and consider protocols for the running of the public toilets
The Clerk reported that as a result of some maintenance problems the Council needed to establish some protocols for the running of the public toilets. In particular the Council needed to appoint a plumber who would be able to provide an emergency service.

It was proposed by the Chairman, seconded Cllr Dearnley and

RESOLVED that the Council appoint a plumber at an agreed hourly rate to provide emergency cover at the public toilets and establishes a system of contacts in emergencies.

ii) Report on the process for taking over the ownership of the public toilets from Kerrier District Council
Cllr Dearnley reported that little progress had been made over the summer and asked Cllr Hatton for his support in pushing the matter forward.

c) Macrocarpus Tree at Grove Hill
Members received correspondence from the County Forester confirming that, despite the independent report commissioned by the parish council, the intention was to fell the tree. The Council was disappointed that the County Council was unable to consider alternatives for prolonging the life of the tree but was keen to explore opportunities for a replanting scheme. The Chairman reported that he had made an approach to the Liveability Fund to see whether there was funding to preserve the tree.

The Council suspended standing orders to hear comment from the public.
Members of the public were concerned at the lack of consultation which had taken place prior to the decision being taken but were resigned to loosing the tree. They felt it was important that a replacement tree was planted.

Standing Orders were resumed and it was proposed by the Chairman, Seconded by Cllr Sadler and

RESOLVED that the Council seek a meeting with the County Forester to discuss a replanting scheme and identify an appropriate site.

d) Home Front Recall – grant received to commemorate VE/VJ day
The Chairman reported that the Council had received a grant of £9500 to produce a CD rom of archive material from 1939/1945. The funding also covered a weekend of village events to commemorate the VE/VJ celebrations. A small steering group had been formed of interested people and an exciting schedule of events was being planned for weekend of October 29th/30th, 2005.

e) Collection of orange sacks for composting – Clerk to report on details of trial project
The Clerk confirmed that the parish was part of a trial scheme, collecting the orange sacks as a separate collection each Friday and being sent for compost. There were no plans however to extend recycling to include all kinds of plastic as the District Council is tied into a contract until 2008.

The Council agreed that more information was needed by Kerrier D C’s recycling programme and the Clerk was asked to invite an officer of the District Council to attend a future parish council meeting.

f) Dog Bins - Clerk to give report
The item was placed on the Agenda for the next meeting.

g) Mawnan Parish footpaths and visitor guide
Cllr Dearnley reported that supplies of the leaflet were now very low. He had investigated the cost of a reprint (with minor modifications). It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that
a) Council make provision in the 2006/7 budget for a reprint of the parish paths leaflet
b) That Cllr Dearnley investigates the costs for the reprint and any income from advertising.

h) Urgent items advised to the Chairman in writing at least 3 days before the meeting

i) Mawnan In Bloom – Cllr Stimson updated the council on his research into the possibilities of the parish entering the Britain in Bloom event in 2006. The Council were keen to see the parish enter into the spirit of the competition but felt that perhaps the ‘Best Kept Village’ Competition might be more appropriate and easier to achieve. Cllr Stimson agreed to organise a public meet to invite members of parish to learn more about the project and discuss how to achieve it.

65/05 CORRESPONDENCE
A schedule of correspondence was circulated and a copy is attached to these minutes as a record.

66/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District Council
Cllr Hatton reported that Kerrier D C Enforcement team are working to clear the backlog of enforcement cases and are notifying ward members of the many cases being dealt with on a weekly basis. The Council endorsed his suggestion that the parish council should also be consulted on enforcement cases which were being deemed unsuitable for further action.

It was proposed by the Chairman, seconded by Cllr Mrs Briars and

RESOLVED that the Council write to the Chief Planning Officer to be included in the consultation on enforcement notices being closed.

Cllr Hatton reported that the Appeal Hearing against the application for a Tetra mast at Treworval would be held on January 18th, 2006. This would be a public inquiry held at Kerrier D C.

b) County Council
Cllr Hatton reported that the road at Carlidnack would be closed for three days from Monday, September 19th, 2005.

Traffic and parking – Cllr Hatton had established that he could use funding from his member’s budget to pay for the blanket parking ban changes needed at Durgan. This would be done with signs and there would be no yellow lines.

Cllr Hatton has also asked the County Council to give each parish council an allowance towards the cost of maintaining the finger signposts. He was also supporting a county inventory of posts and listing.

67/05 TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM THE PLANNING AUTHORITY

i) PA05/01045F Pengilly Little In Sight, Mawnan Smith – Installation of Solar Water Heating Collectors to dwelling NO OBSERVATIONS
ii) PA05/00 Mr & Mrs Wilson, The Garth, Budock Vean Lane, Mawnan Smith –Re roofing of property and dormer extension NO OBSERVATIONS

68/05 FINANCE AND PAYMENT OF ACCOUNTS
The Clerk reported that here was no financial report as on her return from annual leave she had discovered some large billing errors from British Telecom which had implications for the monthly accounts. It was proposed by the Chairman, seconded by Cllr Stimson and

RESOLVED that the Clerk be authorised to seek signature of the cheques for payment from the Chairman and one other member and that a full report be presented to the next council meeting.

69/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Footpaths – Cllr Mrs Briars reported that she had met with the contractor to discuss the proposal to reinstate the proper path through the field at Maenporth. It was hoped to re-establish the original path from the beach up through the woods to the end of Carlidnack Lane. The Clerk has received confirmation that the County Council might be prepared to assist with funding the project. The County Forester had also agreed to survey the field and devise a management plan for the trees to improve the area.

70/05 DATE AND TIME OF NEXT MEETING.
The next meeting will be held on Thursday, October 20th, 2005.

COMMENTS FROM THE PUBLIC

· Planning Application at the Reading Room – the applicant made representations to the parish council as the application, which aimed to address the need for local affordable rented accommodation, had been turned down under delegated powers. The applicant had not been allowed the opportunity to discuss the application with a planning officer owing to staff shortages at the District Council.

· Composting and Recycling – Mr P Glover offered to report back to the council after Kerrier had evaluated their pilot ‘green waste’ recycling project in October. He also noted that Kerrier had a site at Longdowns for a weekend collection of all plastics.
· Eco-friendly street lighting – Mr P Glover reported that the County Council were planning to install lower wattage street lighting at Shute Hill to reduce light pollution.