Minutes Oct 2005

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October 2005

MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, OCTOBER 20TH, 2005 IN THE MEMORIAL HALL

PRESENT: Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, D O’Dell, R Sadler, R South, C Stimson

PUBLIC COMMENT ON ITEMS ON THE AGENDA (this item will not exceed 10 minutes)
· Police Community Support Officer – there was no support from members of the public in funding the additional officer.
· Kerrier Recycling Scheme – Mr Glover gave feedback on the recycling trials and a copy of his report is attached to the minutes as a record. The garden refuse is composted at a site in Camborne, but the orange plastic sacks go to landfill. The scheme is likely to stop over the winter but start again in the spring of 2006.

71/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr P Moyle.

72/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Item 78/05 iii Planning – Budock Vean Hotel – Extension of Time
Cllr N Gilmore Prejudicial.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

73/05 TO CONFIRM MINUTES OF THE LAST MEETING
It was proposed by Cllr Mrs Briars, seconded by Cllr Hibbert and

RESOLVED that the Minutes of the previous meeting be approved as a true record and duly signed.

74/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA (for information only.)
Dog Bins – the Clerk reported that Kerrier would undertake repairs if the council gave details of the work required. It was agreed that Cllr O’Dell and the Clerk would review the status of the bins and report to Kerrier DC.

75/05 AGENDA ITEMS
a) Junior Playing Field and adjacent footpath
The Clerk reported that the County Council had received the quotations from the parish council and were now obtaining a comparable quotation from Cormac before responding further.
b) Parish Toilets – report on progress
Cllr Dearnley reported that the upgrade was almost complete, but that Kerrier D C was resisting carrying out a full survey of the drains. The Council noted that it was taking over the toilets at the request of Kerrier and that such a survey was a condition of the agreement. It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Council write to Kerrier noting the excellent work carried out to date, confirming however that it would only enter into negotiations once all the work was completed, including a full survey of the drains.

c) Macrocarpus Tree at Grove Hill
Cllr Hatton (Kerrier D C) reported that the plan to use the replanting of the tree as an opportunity to provide some traffic calming had passed through phase 1 of the Liveability grant scheme at Kerrier D C. The Council discussed whether the site was appropriate for traffic calming or whether it would prefer to see replacement tree/s planted elsewhere in the village. The Council did not feel that a pavement was necessarily the best place to plant a tree.

It was proposed by Cllr South, seconded by Cllr Hibbert and

RESOLVED that Cllr South and Cllr Stimson would work with Cllr Hatton to achieve the objectives of replacing the tree and any gain possible towards traffic calming.

d) Home Front Recall – update on planned village events
The Chairman outlined the programme of events which will take place during the end of October, beginning of November, covering all age groups in the parish. These included parties, discos, dances and an evening of entertainment. He thanked the community for its support in helping organise the intergenerational events funded by the Home Front Recall project to commemorate the 60th anniversary of VE/VJ days.

The CDRom was being produced and it was thought that it would be available at Christmas.

e) First Responders – to consider the parish council’s role in providing financial support for the First Responders
The Chairman reported that it could not be guaranteed that funds raised locally for use by the local First Responders team would be used in the parish. The group had therefore asked if the Parish Council would be prepared to create a fund to receive public donations and support the group in the provision of training and small items of equipment identified by the team officer.

The Council had concerns over their liability in the use of medical equipment and the Clerk was asked to research the legal implications and insurance liability and that the item be placed on the agenda for the next meeting.

f) Mawnan Citizen Project – report on meetings with Mawnan School
The Clerk reported that she had met with Mr R Brook, Headmaster, who welcomed the idea of linking the educational projects of the school to the community. There was to be a further meeting in November which the Clerk and Chairman would attend to establish the details of the project and report back to the Council at the next meeting.

g) Mawnan in Bloom – update by Cllr Stimson
Cllr Stimson reported that the Calor Gas Best Kept Village competition was a county wide event which led through regional heats to a national award. The competition not only considered the visual appearance of the village but also the community spirit and community projects taking place in the community.

He had identified that parts of the parish were looking untidy mainly because the County Council had reduced its verge/pavement weed clearance and hedge trimming. The Clerk was able to report back to the Council that the parish had been nominated as a pilot project by the County Council to carry out much of the work required under a scheme funded on the same basis as the parish paths scheme.

Cllr Stimson confirmed that he had arranged a meeting of village groups to be held on Wednesday, November 16th, 2005 to try and pull together a team prepared to help with the village’s entry into the event.

h) Police Community Support Officer – to consider a proposal by Insp. Bolt for parish council contribution towards additional policing in the parish
After a short discussion, taking into account the depth of public feeling at the beginning of the meeting, the Council expressed concerns that such funding would amount to double taxation with no guaranteed benefit. It was proposed by Cllr South, seconded by Cllr Gilmore and

RESOLVED that the Council confirm that they are not willing to make a contribution towards the cost of a Police Community Support Officer.

i) District Ward Meetings – to consider hosting ward meetings of parish council to discuss issues of joint interest
The Clerk reported on the success of ward meetings elsewhere in the country. The meetings gave ward members the opportunity to be informed through discussions with their parish councils on issues of local importance.

As a district ward member, Cllr Sadler felt that there might be advantages, especially where there were local issues. Although members were supportive of the concept, they did not wish to attend unnecessary additional meetings. It was proposed by Cllr Gartside, seconded by Cllr Sadler and

RESOLVED that the Clerk write to Constantine, Gweek, Mabe, Budock to establish whether they would find such meetings of benefit.

j) Local Development Framework – to receive the first draft of the Kerrier D C Local Development Framework
The Clerk confirmed that she had received two copies of the draft, one copy of which was passed to Cllr Gilmore, portfolio holder Planning. There did not appear to be a date for submission of comments, but Cllr Gilmore agreed to review the document for the next meeting.

k) Mawnan P C Management Plan – report by Councillors on progress made on itemised projects.
o Parish Plan – Cllr Gartside: Further grant funding of £3022 has been received and an application has been made to Kerrier D C for £750. The prioritisation event will take place early in the New Year after meetings with the Regeneration Officers of Kerrier D C to ensure that the plan links into the new Local Development Framework.
o Charter – The Clerk: The County Charter is being developed and work will be ongoing during the next six months.
o Trebah Memorial – Cllr Hibbert: A sculptor has been identified and has suggested designs suitable for the beach at Trebah. However, he has been asked to submit designs for a memorial in the village in the hope that this might eventually lead to a trail of smaller memorials around the parish, linking into a future reprint of the paths booklet.
o Parish Office: this project had now been completed and was working well.
o Village Handyman – Cllr O’Dell: Mr K Payne, the current cleaning contractor had carried out a number of small jobs for the council during the summer. It was now proposed to use Mr Payne as the Council’s preferred contractor for small works and a proposal would be put to the council after the budget meetings in November.
o Traffic Calming – Cllr South: Progress had been slow as the working party was waiting for a new nominated representative from the Police.
o Parking – Cllr South: The parish plan questionnaire had shown that there was no great desire for a parking facility and that there was no land currently available. It was agreed that this item be removed from the plan.
o Reading Room – Cllr Gilmore: This project was no longer possible and was removed from the plan.
o Waste & Recycling – Cllr Moyle: Cllr Dearnley reported that the intention had been to provide a skip twice in the year for residents to use. A similar scheme had worked well in Durgan when run by the National Trust. Cllr Sadler agreed to investigate whether Kerrier D C would be prepared to take up the service and that the item be placed on the agenda for the next meeting.

76/05 CORRESPONDENCE
A schedule of correspondence circulated at the meeting is attached to these minutes as a record.

77/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
o Footpaths Event – November 9th, 2005, Cllr Hatton would be attending to raise the issues of why the County Council had undertaken another survey which ignores previous studies.
o Community Rehabilitation Orders – these orders offered offenders the chance to put something back into the community by carrying out unpaid work such as path clearance under the supervision of the Probation Service.

b) District Council
o Budget 2006/7 – Cllr Sadler reported that the likely budget increase will be 5%.
o Chef – a new award scheme launched by Kerrier to give awards to local cafes, restaurants and schools promoting the use of locally sourced produced. Cllr Sadler had attended the first round of awards which had been presented at the Eden Project and he hoped that local restaurants would soon be recognised under the scheme.
o Tetra Mast at Treworval – Cllr Sadler thanked Cllr Hatton for his work at the District Council in fighting the MMO2 appeal. Cllr Hatton explained that the Planning Officers were not involved in the appeal and 2 independent experts to help fight the case. He emphasised that there were concerns about the financial costs of fighting the appeal, however, money should not be a deterrent where there was good reason.

The district councillors were asked about the progress of the affordable housing scheme at Castle View Park. Cllr Sadler confirmed that there was no update and the Clerk was asked to write for further information.

Cllr Sadler agreed to investigate when Kerrier D C might commence a collection of clear plastics in the recycling scheme.

78/05 TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM THE PLANNING AUTHORITY

i) PA05/01227/F – Erection of a garden shed – Bow Green, Trelawney Close, Maenporth, Mr and Mrs M Ballard NO OBJECTIONS

ii) PA05/01236/TPO – Felling of three Sycamore trees, one Cherry tree, one evergreen Oak tree and lopping of one Cherry and one Sycamore tree – White Lodge, Budock Vean, Falmouth, Mr S Dury
The council insisted that there should be a replanting scheme of native species to replace each of the felled trees and that conditions should be placed to ensure that any trees dying during the next 15 years be replaced with similar specimens of similar size and species.

iii) PA05/01403/FE Budock Vean Hotel, Budock Vean Lane, Budock Vean – Extension of time for the raising the roof to form an extension and erection of a restaurant canopy to premises. NO OBJECTIONS

Members were concerned that they should tighten up the council’s policies on site visits, particularly on the inspection of trees. It was agreed to place this item on the Agenda for the next meeting.

79/05 FINANCE AND PAYMENT OF ACCOUNTS
a) To establish timetable for the Budget and Precept Process 2006/7
The first meeting of the Office and Finance Committee to begin the budget process will be held on Friday, November 4th, 2005, to be held in the Rendlesham Room. In order to prepare the budget, the Committee would take into account views expressed in the parish plan questionnaire and asked members of the public for suggestions of projects for the year 2006/7.
b) Payment of Accounts
Accounts totalling £3982.62 were approved for payment and duly signed. The council noted that the sum paid to Cllr Gartside was on account to make cash payments during the Home Front Recall Celebrations and would be accounted for with invoices/receipts in due course.

80/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Trees
Mrs Loomes felt it was important that the Council meet with the County Forester to discuss an appropriate site for replanting an important village tree, as the highway pavement was not very suitable.

She had attended a very successful tree warden conference held at Dartington and hoped that future events would offer the opportunity for wardens to meet up and share experiences.

b) Paths
Cllr Mrs Briars confirmed that she would be attending the evening at County Hall on footpaths. She had also given copies of the parish maps to Mr Rashleigh and asked him to price up work in the field above Maenporth Beach. The work would involve clearing all of the scrub and paths, reinstating the old cart track path and working on through the woods to create a heritage path from the end of Carlidnack Lane, through Meudon Woods and on to Maenporth Beach.

c) Carwinion Playing Field Trust and Junior Playing Field Trust
The financial year for both charities closed on September 30th, 2005 and the accounts have now been audited. It was agreed that the AGM of each trust would be held on Thursday, November 17th at 7pm in the Memorial Hall, before the start of the Parish Council Meeting.

81/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, November 17th, 2005 in the Memorial Hall immediately after the AGM of the two playing field trusts which start at 7pm.

COMMENTS FROM THE PUBLIC
Women’s Refuge Trust Request For Funding – it was suggested that the charity was already well supported by several village groups.