Minutes May 2006

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May 2006

DRAFT MINUTES OF THE ANNUAL MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 18TH MAY 2006 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, D Odell, R Sadler, R South, C Stimson

There were no comments from the public.

127/05 ELECTION OF CHAIRMAN FOR YEAR 2006/07
Cllr Dearnley took the Chair for this item and it was proposed by Cllr Stimson, seconded by Cllr Odell and

RESOLVED that Cllr Gartside be elected as Chairman of Mawnan Parish Council for the year 2006/07.

Cllr Gartside thanked everyone for their support, duly signed his Acceptance of Office, and took the Chair.

128/05 TO ACCEPT APOLOGIES FOR ABSENCE
C Cllr Hatton apologised for the fact that he would be arriving late.

129/05 ELECTION OF VICE CHAIRMAN FOR YEAR 2006/07
It was proposed by Cllr Mrs Briars, seconded by Cllr South and

RESOLVED that Cllr Dearnley be elected to serve as Vice Chairman for the year 2006/07.

130/05 APPOINTMENT OF COMMITTEES AND REPRESENTATIVES
It was noted that the membership of the Office & Finance Committee should be rotated, with one member standing down each year. Cllr South stood down accordingly.

The Council nominated representatives to Committees and Outside Bodies for the year 2006/07 and a full schedule is attached to these Minutes.

131/05 TO CONFIRM PORTFOLIO POSTS FOR 2006/07
The Council nominated portfolio holders for the year 2006/07, and a full schedule of Portfolio Holders is attached to these Minutes.

132/05 DECLARATIONS OF INTEREST

a) In Items on the Agenda
There were no declarations of interest in items on the Agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

133/05 TO CONFIRM MINUTES OF THE LAST MEETING

a) Council Meeting 20th April, 2006
It was proposed by Cllr South, Seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Council Meeting held on March 16th, 2006 be approved as a true record and duly signed.

b) Planning Committee Meeting, April 20th 2006
It was proposed by Cllr Dearnley, Seconded by Cllr Mrs Briars and

RESOLVED that the Minutes of the Planning Committee Meeting held on April 20th 2006 be approved as a true record and duly signed.

c) Planning Committee Meeting, May 5th 2006
It was proposed by Cllr Dearnley, Seconded by Cllr Stimson and

RESOLVED that the Minutes of the Planning Committee Meeting held on May 5th 2006 be approved as a true record and duly signed.

134/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA

a) Transfer of ownership of Public Toilets & Bus Shelter
The Clerk reported that the transfer was progressing with Kerrier DC’s Legal Department.

b) Use of wood from Macrocarpus tree by sculptor, working at Mawnan School
The Clerk reported that this project would be starting in June.

c) Attendance by a representative of County Highways
The Clerk reported he had made contact, but that no-one from County Highways had been available to attend the meeting. He hoped that this might be possible at some time in the future.

d) Dog bin in Carwinion Lane
The Clerk reported that Kerrier DC had informed him that this would have been replaced well before the meeting, but it appeared that this was not the case. He agreed to continue to chase Kerrier.

135/05 AGENDA ITEMS

a) Annual Accounts to Year End March 31st, 2005

i) To receive and approve the unaudited accounts for the year end 31st March 2006.

It was proposed by Cllr Dearnley, seconded by Cllr South and

RESOLVED that the unaudited accounts for the year end 31st March 2006 be adopted.

ii) To complete the Statement of Assurance for the year end 31st March 2006
The Council considered each question of the Statement of Assurance and confirmed by resolution that it had met the required standard under each heading. The Statement of Assurance was duly signed by the Chairman.

iii) To receive and note the report of the Internal Auditor
The Council received the report of the Internal Auditor and noted the comments raised. It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the report be passed to the Office and Finance Committee for consideration, with recommendations back to a full Council meeting.

iv) To set a date for the Office and Finance Meeting
It was agreed that this date should be fixed after checking availability of the Rendlesham Room.

b) Update on progress with the Mawnan Parish Plan
Cllr Gartside reported that a draft of the Parish Plan had been received from Cornwall Rural Community Council, and that there would be a follow-up meeting the following week. It was hoped that the final version of the Parish Plan would be available in early June.

c) To consider formally supporting the petition from the National Federation of Sub Postmasters, calling on the Government to reverse its decision to end support for the Post Office Card Account
The Clerk explained that there was a petition in the Post Office in Mawnan, which the council had been asked to actively support. Councillors felt that the decision was at odds with the views expressed in the Parish Appraisal (pre-Parish Plan), in which residents were strongly opposed to the reduction in local facilities.

It was proposed by Cllr South, seconded by Cllr Dearnley and

RESOLVED that the Clerk should write, formally expressing the council’s support for the petition.

d) To ratify the results of the ballot concerning planting around the Millennium Cross
The Chairman read the results of the ballot, in which the majority requested that the granite bed and planting be relocated elsewhere.

It was proposed by Cllr Dearnley, seconded by Cllr Hibbert and

RESOLVED that the wall should be removed, and the Cross reinstated as before, and that the Chairman should consult with the reformed Millennium Cross Committee, and recommend where the granite bed should be relocated to.

e) To approve the continued hosting of the Parish Council website with 123Connect
Cllr Dearnley stated that he was very happy with the hosting service, the cost of which had remained the same as in previous years, and that this was budgeted expenditure.

It was proposed by Cllr South, seconded by Cllr Stimson and

RESOLVED that the website should continue to be hosted with 123Connect.

136/05 CORRESPONDENCE
The Clerk reported on correspondence received and a schedule is attached to the minutes as a record.

137/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) County Council

C Cllr Hatton apologised for arriving late, as he had Annual Meetings of 3 different Parish Councils to attend that evening.

County Highways’ new surveyor had visited a number of parishes, and C Cllr Hatton hoped that some of the unspent funding which had been ring fenced as a carry-over from previous years, would soon be available for use on local projects.

On District matters, the Tetra appeal was to be discussed by Kerrier DC’s Planning Committee. Full costs had been awarded to O2, but Kerrier were not yet aware how much these were likely to be. C Cllr Hatton reported that both the West Bay Hotel redevelopment (application for removal of conditions), and the proposed development on Castle View Park (rear of Goldmartin) had also been referred to Kerrier’s Planning Committee. Cllr Gilmore expressed an interest in the West Bay Hotel redevelopment, and took no part in the discussions.

b) District Council

Cllr Sadler expanded on C Cllr Hatton’s comments about the Tetra appeal. He stated that the planning report was a public document, and requested that anyone interested should read it.

Cllr Sadler also reported on the availability of “Blue Boxes” in Durgan. He had been informed by Kerrier DC that their existing fleet of collection lorries were too wide for the road to Durgan, but that he would continue to press for Durgan’s future inclusion in this scheme.

138/05 PLANNING APPLICATIONS

a) To consider Planning Applications received from the District Authority

i) PA06/00600/F Mr J Thornton, Mincarlo, Budock Vean Lane, Mawnan Smith – Erection of extension and alterations to dwelling
Observation : NO OBJECTIONS.

ii) PA06/00491/TPO Mr & Mrs L Shiers, Avalon, Maenporth – Lopping and topping of 2 sycamore trees
Observation : DEFERRED UNTIL AFTER SITE VISIT (1st JUNE 2006)

b) To Note Planning Decisions of the Planning Authority
A list of planning decisions received was circulated, and is attached to these minutes.

139/05 FINANCE AND PAYMENT OF ACCOUNTS

a) Payment of Accounts
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Briars and

RESOLVED that accounts totalling £5,781.72 be approved for payment and duly signed. (A schedule is attached to the minutes as a record).

140/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES

a) Police
PC Jordan apologised for not being able to attend the previous meeting, and confirmed that he would attend meetings whenever he was available.

PC Jordan’s future reports would cover the period between council meetings, rather than for a calendar month, as previously. Since his last report, there had been 19 calls (13 miscellaneous, 4 traffic, 2 suspicious and 1 nuisance), resulting in 3 crimes being reported (2 of theft and 1 of damage).

PC Jordan stated that his report would, in future, be posted on the parish council website, and that he would include statistics on the use of the speed gun. He was currently checking the legality of members of the public making use of this device.

In response to an observations about PCSO’s (Civilian Support Officers), PC Jordan stated that no information had been received about their introduction, apart from that which was available on the police website, although he believed that their introduction would probably be beneficial.

b) Trees
Mrs Loomes reported that the woods were looking good throughout the parish, including Bosloe (National Trust), Trebah and Glendurgan.

c) Best Kept Village Competition
Cllr Stimson thanked all parishioners who had helped, and reported that the County Council had agreed to the Parish Council taking responsibility for weed clearance.

d) Carwinion Trust
Cllr Dearnley reported that the new footpaths booklet was imminent, as it would be with the printers before the end of the month.

141/05 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, 15th June 2006, at 7.30pm.

COMMENTS FROM THE PUBLIC
a) Comment was made about the cutting of wild flowers on the footpath by the old church. The Clerk agreed to take this up with the contractor.

b) The playgroup asked if it would be possible for them to display a separate sign at Carwinion, rather than just a sign on the notice board. This was referred to the trustees of the Carwinion Trust.

c) Comment was passed that there are not yet any replacement trees for either the Leylandii or the Macrocarpus, and that the Leylandii stumps were in need of grinding down, as they could be a trip hazard. The Clerk agreed to discuss this with the County Council’s Tree Officer.

A comment was made about the sycamore trees at Maenporth (see planning application in respect of Avalon), in that they have self-seeded in recent years, probably since the blanket TPO was introduced