Minutes June 2006

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June 2006

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 15TH JUNE 2006 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, M Dearnley, N Gilmore, C Hibbert, P Moyle, D Odell, R Sadler, C Stimson

There were no comments from the public.

154/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr R South.

155/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Cllr Gilmore declared an interest in Planning Application PA06/00870/F.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

156/05 TO CONFIRM MINUTES OF THE LAST MEETING
a) Annual Council Meeting, 18th May 2006
It was proposed by Cllr Mrs Briars, Seconded by Cllr Stimson and

RESOLVED that the Minutes of the Annual Council Meeting held on 15th May 2006 be approved as a true record and duly signed.

b) Planning Committee Meeting, 1st June 2006
It was proposed by Cllr Stimson, Seconded by Cllr Gilmore and

RESOLVED that the Minutes of the Planning Committee Meeting held on 1st June 2006 be approved as a true record and duly signed.

157/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA

a) Dog bin in Carwinion Lane
The Clerk reported that Kerrier DC had informed him that this had been replaced, but Councillors believed that this was not the case. Cllr Sadler stated that he would chase Kerrier.

158/05 AGENDA ITEMS
a) To update signatures supplied to Lloyds TSB Bank in respect of Parish Council Accounts
The Clerk stated that he had received a letter from the Lloyds TSB Bank, asking for Councillors to update their address details and signatures. There was no need for Councillors to visit the local branch. He asked that the forms be completed at the end of the meeting.

b) To approve a proposal to dispose of all individual Parish Plan questionnaire forms
As Cornwall Rural Community Council (CRCC) was now in the final stages of completing the Parish Plan, the original questionnaires had been analysed and summarised, and were no longer required. They had been returned to the council office, and the clerk sought approval to dispose of them as recycled paper.

It was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars and

RESOLVED that the Clerk should arrange for them to be recycled.

c) Update on progress with the Mawnan Parish Plan
The Chairman stated that the Parish Plan Committee had held a number of meetings with CRCC, and updated the original draft, and added more appropriate photographs. The plan would be published in the next 4 to 6 weeks, following consultation and comments from Kerrier DC and Cornwall CC.

d) To ratify and adopt recommendations of the Office & Finance Committee, in respect of changes to the Parish Council’s Asset Register
Following a meeting of the Office & Finance Committee, the Clerk ran through the changes in the updated Asset Register, which had been circulated prior to the meeting.

It was proposed by Cllr Mrs Briars, seconded by Cllr Stimson and

RESOLVED that the revised Asset Register be accepted as the definitive list of Council assets.

e) To ratify and adopt recommendations of the Office & Finance Committee, in respect of Section 137 Grant procedures
Cllr Dearnley, on behalf of the Office & Finance Committee, explained the current procedures for S137 grants, which had been introduced on the recommendation of the internal auditor. Local organisations were asked to submit applications for S137 funding in the October prior to the financial year. Copy accounts were requested to accompany applications for such funding. Applications were discussed and, subject to the strict S137 limit, those thought to be deserving were built into the next year’s budget.

Prior to 2 years ago, a total budget for S137 had been decided as part of the budget process, with this then allocated to organisations.

There followed a discussion of the respective merits of the two approaches, during which Cllr Moyle took no part.

Following this, it was proposed by Cllr Dearnley, seconded by Cllr Sadler and

RESOLVED that the Council continue with its current policy of making S137 grants, based on known needs, plus a small amount of additional contingency.

Cllr Dearnley moved on to the perception that the council was not supportive of the Memorial Hall, a concern voiced at May’s Annual Parish Meeting, on the basis that no S137 grant had been awarded this year. This decision had been arrived using the S137 procedures discussed previously, based upon a request from the Memorial Hall, which it was not considered to be deserving of the limited amount of S137 funding.

Cllr Dearnley stated that he understood these public concerns about the future of the Memorial Hall, but that S137 grant aid was not necessarily the most appropriate method of ensuring a village hall. He had been advised by the Clerk that S133 of the Local Government Act 1972 gave the Parish Council a specific power to assist with the village hall, and that this was not capped in the manner of S137 grants.

During discussions, in which Cllr Moyle took no part, councillors considered how best to support the Memorial Hall .

Following this, it was proposed by Cllr Dearnley, seconded by Cllr Hibbert and

RESOLVED UNANIMOUSLY that the Council not offer S137 funding to the Memorial Hall but, rather, precept a regular amount each year, and retain this as a contingency fund to be offered under S133 of LGA 1972, should the hall require major capital expenditure.

f) To accept recommendations of the Office & Finance Committee, in respect of changes to the Parish Council’s Standing Orders
Cllr Dearnley, on behalf of the Office & Finance Committee, stated that Standing Orders were due for review, and that changes were recommended as follows :-

• With respect to the election of Chairman and Vice-Chairman, the OFC recommended that Standing Orders were relaxed in respect of the maximum of two consecutive years in office as Chairman and Vice-Chairman.

• Given the impending transfer of ownership of the public toilets and bus shelter from Kerrier DC, it was recommended that delegated powers to the Clerk be introduced to Standing Orders, so that emergency repairs could be undertaken without the need for a meeting of the council to approve such expenditure.

Details of recommended changes were distributed. It was proposed by Cllr Mrs Briars, seconded by Cllr Odell, that these changes be made to Standing Orders. In line with Standing Order number 81,

this resolution STOOD ADJOURNED without further discussion until the next ordinary meeting of the Council.

g) To consider a report of the Traffic Working Party, and seek approval to form a Road Safety Group
In his absence, Cllr South had distributed copies of the report in advance of the meeting. The Clerk was asked to thank Cllr South for an excellent document.

Agreeing with Cllr South’s views, it was proposed by Cllr Dearnley, seconded by Cllr Mrs Briars, and

RESOLVED that, under the wing of, and with representation from the Parish Council, a Road Safety Group be created, with the objective of improving road safety in the parish by encouragement, education and raising the profile of traffic issues generally.

h) To invite Portfolio Holders to consider future projects for 2006 and 2007, and whether the council should actively seek sources of external funding
The Chairman asked that all Portfolio Holders give consideration to the above, and make recommendations to the July meeting.

159/05 CORRESPONDENCE
The Clerk reported on correspondence received and a schedule is attached to the minutes as a record.

160/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) District Council
Cllr Sadler stated that he understood that the planning applications in respect of Castle View Park (rear of Goldmartin) and Homefield, Budock Vean Lane, would both be referred to Kerrier DC’s Planning Committee, rather than being handled under delegated powers.

161/05 PLANNING APPLICATIONS

a) To consider Planning Applications received from the District Authority

i) PA06/00832/F Mr G R Greenhalgh, Trestenner, Budock Vean Lane, Mawnan Smith, Falmouth – Erection of a glass house
Observation : NO OBJECTIONS.

ii) PA06/00870/F Ferry Boat Inn Complex, Helford Passage, Falmouth – Change of use and alterations to laundry to form holiday accommodation
Cllr Gilmore, having declared an interest in this item, left the room for the duration of this discussion.
Observation : NO OBJECTIONS.

iii) PA06/00919/F Mr & Mrs G Smitheram, Prisk House, Old Church Road, Mawnan Smith, Falmouth – Erection of a garden and log store extension to outbuilding
Observation : NO OBJECTIONS.

iv) PA06/00945/F Carwinion Gardens Potting Shed, Carwinion Road, Mawnan Smith, Falmouth – Change of use of potting shed to WC for disabled use
Observation : NO OBJECTIONS.

b) To Note Planning Decisions of the Planning Authority
The Clerk reported on decisions received from Kerrier DC, a schedule of which is attached to the minutes as a record.

162/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Re-raise 2005/06 Section 137 Cheques in respect of Mawnan Brownies & West Country Ambulance Trust
Before proceeding to Approval and Payment of Accounts, the Clerk explained that cheques appeared to have been lost in respect of 2005/06 S137 payments of £100 and £1,000 respectively. It was recommended that replacement cheques be raised, as the council would still be within its 2006/07 S137 limit of £6,789 (£5.44 per elector).

It was proposed by Cllr Dearnley, seconded by Cllr Odell and

RESOLVED that the two S137 grant cheques be re-raised.

b) Payment of Accounts
It was proposed by Cllr Moyle, seconded by Cllr Gilmore and

RESOLVED that accounts totalling £3,018.29 be approved for payment and duly signed. (A schedule is attached to the minutes as a record).

c) To consider a request from Kerrier DC for a contribution towards the running of Activity Scheme Kerrier 2006
Councillors discussed this request, and considered that a contribution from the council was not appropriate.

163/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES

a) Carwinion Trust – Report by Cllr Dearnley
Cllr Dearnley reported that the new footpaths guide had been completed and distributed, and that copies were available at the Parish Council Office. The Clerk was asked to write to Sylvia King, thanking her for all her hard work.

b) Footpaths – Report by Cllr Mrs Briars
Cllr Mrs Briars reported that Cornwall CC would be retaining responsibility for the SW Coastal path, at least for this year, and that it had been agreed that Cormack undertake the renewal work on the Maenporth footpath.

Little progress was reported on Footpath 16, and the Clerk was asked to write a strong letter to Cornwall CC, asking that the work be carried out before the summer holidays.

c) Best Kept Village Competition – Progress Report by Cllr Stimson
Cllr Stimson reported that Mawnan is now being monitored, with the main judging scheduled for August. Weed control work was still outstanding.

164/05 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, 20th July 2006, at 7.30pm. This will follow a meeting of the Carwinion Trust, which will commence at 7-00pm.

COMMENTS FROM THE PUBLIC
a) It was commented that the police had made some use of the speed gun during the past 2 weeks.

b) It was reported that the Junior Playing Field gate was hitting the post without closing. Cllr Moyle agreed to investigate this.

c) The Chairman reported that the “Mawnan at War” video is nearing completion.

d) The wall and bed around the Millennium Cross has been removed. The Clerk was asked to write and thank Mr Nesbitt for his work.