Minutes Oct 2006

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October 2006

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 19th OCTOBER 2006 IN THE MEMORIAL HALL

PRESENT : Cllr D Gartside (Chairman), Cllrs Mrs M Briars, N Gilmore, C Hibbert, P Moyle, R Sadler, C Stimson

PUBLIC COMMENT ON ITEMS ON THE AGENDA
There were no public comments on items on the agenda.

189/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Dearnley, Odell and South.

190/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

191/05 TO CONFIRM MINUTES OF THE LAST MEETING
a) Meeting of Parish Council, 21st September 2006
It was proposed by Cllr Hibbert, Seconded by Cllr Stimson and

RESOLVED that the Minutes of the Council Meeting held on 21st September 2006 be approved as a true record and duly signed.

b) Meeting of Planning Committee, 12th October 2006
It was proposed by Cllr Sadler, Seconded by Cllr Gilmore and

RESOLVED that the Minutes of the Planning Committee Meeting held on 12th October 2006 be approved as a true record and duly signed.

192/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Police Comment concerning Raves at Durgan
The Clerk reported that he had received a written response from Inspector Bolt, which he proposed covering under the Police Report, later in the meeting.

b) Proposed transfer of Public Toilets and Bus Shelter from Kerrier DC
The Clerk reported that he had received a letter from the Parish Council’s solicitor, and that the transfer document should be received within the next few weeks.

c) Annual Meeting between Kerrier Dc and Parish & Town Councils, 27th Oct 2006
The Chairman reported that he and the Clerk would attend.

193/05 AGENDA ITEMS
a) Discussion with Mr Paul Wilkinson, Area Surveyor, County Highways
Mr Wilkinson reported that he had visited the parish twice in the past 6 weeks, resulting in the following responses from County Highways :-

• Grove Hill – Road narrowing near the school – This would be initially done on a temporary basis, using painted lines, to assess their effect. If this proved successful, this would be done on a more permanent basis by widening the grass verge, in 2007.
• Sampys Hill – It was considered that the parked vehicles slowed traffic down as it approached the village.
• Entrance of road to Boskensoe – Poor visibility, particularly looking towards Mawnan Smith – If the landowner could lower the Cornish Hedges, County Highways would top these with tanalised timber fencing, and would flail the tops of the hedges to keep them clear. The Clerk agreed to make contact with Boskensoe Farm about this.
• Durgan Lane – It was proposed that the entire road be signed as a “No Waiting Zone”, which would enable the police to take action against the owners of vehicles that parked there.
• Penwarne – 40mph signs – Yellow high-visibility backing had been provided.
• Penwarne – Extension of the white line in front of the cottages – This would be done in 2007, when surface dressing of the road would also be undertaken.
• Other road repairs (already marked up in yellow) are for surface dressing, and these would be attended to as soon as possible, as part of a county-wide undertaking.
• Speed Visors – County Highways would be happy for the Parish Council to install these, but did not have a budget to provide these themselves.

b) Approval of proposed meeting dates for 2007/2008
The Office & Finance Group tabled a list of proposed meeting dates for 2007/08, a copy of which is attached to these minutes.

It was proposed by Cllr Sadler, Seconded by Cllr Moyle and

RESOLVED that these dates be approved by the Parish Council.

c) South Kerrier Alliance – Mawnan Parish Council’s participation in its groups
The Clerk reported that he had attended the launch of the South Kerrier Alliance’s Community Plan, on 27th September 2006, and that it was possible that some future grant funding might be channelled through the Alliance.

He stressed the importance of Councillor participation in future meetings of the Alliance, to ensure that Mawnan Parish was represented. He agreed to map Mawnan Councillor Portfolios onto the Alliance’s Themes and Action Projects, for agreement at the next meeting of the Parish Council.

d) Update report on possibility of a Local Produce Market prior to Christmas
This possibility had been raised as an item in the Mawnan Parish Plan. The Clerk reported that local shopkeepers had been consulted, and had expressed concerns at the potential impact on their business. The Parish Plan had also stressed the importance of protecting local shops, so it was possible that the two items might be in conflict.

Following discussion, it was proposed by Cllr Gartside, Seconded by Cllr Mrs Briars and

RESOLVED BY MAJORITY that this not be pursued in 2006, but be reconsidered prior to Christmas 2007.

e) Welcome & Information Sign options – Report from Cllr Stimson
Cllr Stimson reported that he would be in a position to give a full report to the November meeting.

f) Youth Activities / Youth Panel – Progress Report
The Clerk reported that progress had been slow, and he would give a further report in November.

g) Update report from Clerk on Local Maintenance Partnership
The Clerk reported that he had attended a further meeting with Cornwall CC. Their project to upgrade the “Gold” paths is being carried out on a parish by parish basis. Mawnan is not in the pilot group of parishes, with work here being scheduled for March/April 2007. Following this work, the mechanism for calculating footpath maintenance funding will change from a price per metre of gold path to one based upon the metres requiring cutting. This should result in 100% funding for cutting work, but no funding for paths where no cutting is required.

h) Remembrance Day arrangements
There will be a short service at the Millennium Cross, starting at 10.45am on Saturday, 11th November. The Chairman requested that councillors be present, if possible, and the Clerk was asked to try to get road traffic stopped for a short period.

194/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

195/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) County Council
County Cllr Hatton reported that publication of the Lyons Review of Local Government was imminent, and that discussion of some of the items expected to be included had already commenced between the County Council and the District Councils.

Cllr Hatton also reported on the funding arrangements for the waste contract with SITA. This appears to be the first to be funded by an EU bank, under the “DEFRA Pathfinder Scheme” for PFI, and includes energy from waste, municipal collection sites and 2 additional landfill sites.

b) District Council
Cllr Sadler also reported that some of the expected recommendations of the Lyons Report had been discussed at Kerrier DC’s recent meeting (17th October), and that the districts were already looking at possible partnership working.

196/05 PLANNING APPLICATIONS

a) To consider Planning Applications received from the District Authority
No further Planning Applications had been received since the Planning Committee Meeting held on 12th October 2006.

b) To Note Planning Decisions of the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

c) To Note Planning Enforcement Complaints received by the Planning Authority
The Clerk reported on complaints received, a schedule of which is attached to the minutes as a record.

197/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Hibbert, seconded by Cllr Stimson and

RESOLVED that accounts totalling £3,552.16 (of which £2,575.00 represented the balance of Section 137 and Section 19 grants) be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

198/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES

a) Police Report
PC Jordan reported that, during the period from 19th September to 19th October 2006 :-

• There were 15 calls recorded (4 crime, 1 traffic, 1 suspicious and 9 miscellaneous).
• There were 4 crimes recorded (1 of damage, 3 of theft). During the past year, only 23 crimes had been recorded, as opposed to 52 in the previous year.
• The speed gun had been used twice.

PC Jordan agreed that the role of the Community Police Officer was now a less visible one than it had previously been, but that PCSO’s (Police Community Support Officers) would greatly increase visibility of local policing.

At this point, the Clerk read the response from Insp. Bolt, concerning the response to the raves at Durgan, in which it was stated that responses had to be prioritised, based upon the severity of the call/problem, and the available police resource at the time. PC Jordan added that he had some experience of the policing of raves, and it was easier to give an effective response when there was as much notice as possible. He asked that, should there be a suspicion of any reoccurrence of a rave, then the police be contacted as quickly as possible.

b) Footpaths – Report by Cllr Mrs Briars
Cllr Mrs Briars reported that the work of Footpath 11 (Maenporth) had commenced, and that Footpath 16 would be handled by Cormac, under the Urban Paths Scheme, but that a new quote for this work was awaited from Cormac. The Clerk was asked to, once more, contact Cornwall CC and stress the urgency of this matter.

c) Trees – Report by Mrs Loomes
Mrs Loomes reported that she had attended the SW Tree Wardens’ Conference on 14th October. She had met with Oliver Bennett, of Cornwall CC, and asked about tree replanting in Mawnan Smith. The Dawn Redwood for Grove Hill is imminent, as are the Norway Maple and Liquid Amber for Shute Hill.

Mrs Loomes stated that an illustrated lecture on trees, including stunning photos, was to be held at County Hall, Truro, on 23rd November. It was agreed that notification of this lecture would be posted on the Parish Council Noticeboard, and on the Website.

d) Mawnan Anvil Trust – Report by Cllr Sadler
Cllr Sadler reported that the purchase of the Smithy had been completed, with renovation work due to commence in November.

e) Carwinion Trust
The AGM had been held earlier in the evening, so there was nothing else to report.

f) Junior Playing Field Trust
The AGM had been held earlier in the evening, so there was nothing else to report.

199/05 DATE AND TIME OF NEXT MEETING
The next meeting will be held on Thursday, 16th November 2006, at 7.30pm.

COMMENTS FROM THE PUBLIC
a) There was an enquiry as to when the Home Front Recall DVD would be finalised. The Chairman reported that it was just about ready, and would definitely be available before Christmas. It was also planned to enter it in the Cornwall Film Festival in early 2007.

b) A question was asked about the wood from the Macrocarpus tree. Cllr Sadler reported that there were now just 2 pieces of the trunk of the Macrocarpus tree remaining, the other 3 having been used at the school by the sculptor. The remaining pieces were not believed to be suitable for planking, so would be logged up, and then offered to villagers.