Minutes Apr 2007

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April 2007

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 19th APRIL 2007 IN THE MEMORIAL HALL

PRESENT : Cllr Gartside (Chairman), Cllrs Mrs Briars, Dearnley, Hibbert, Odell, Sadler, South and Stimson.

PUBLIC COMMENT ON ITEMS ON THE AGENDA
There were no public comments on items on the agenda.

261/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Gilmore and Moyle.

262/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations in respect of items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

263/05 TO CONFIRM MINUTES OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 15th March 2007
It was proposed by Cllr South, seconded by Cllr Hibbert and

RESOLVED that the Minutes of the Council Meeting held on 15th March 2007 be approved as a true record and duly signed.

b) Meeting of Planning Committee, 5th April 2007
It was proposed by Cllr Mrs Briars, seconded by Cllr South and

RESOLVED that the Minutes of the Planning Committee Meeting held on 5th April 2007 be approved as a true record and duly signed.

264/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Footpath 16
It was reported that the County Council had completed the required work before the end of March.

b) Update on proposed CPO to extend the Burial Ground
The Clerk reported that this was being handled by a new person in Kerrier DC’s Legal Department, and that the issue was now being progressed.

c) Public Toilets & Bus Shelter
The Clerk stated that ownership had finally been transferred from Kerrier DC to the Parish Council, and also that Kerrier had agreed to reimburse the council for recent maintenance work.

d) Community Planning Grants
The council had been informed that the two applications submitted (Goal Posts for childrens’ football practice and contribution towards a sign for Carwinion Playing Field) had been successful, and that these would be considered as 2006/07 grants.

e) Parish Council Elections
These would be uncontested, as 10 nominations had been received for the 10 positions. However, an election would take place on 3rd May 2007, for District Councillors.

f) Best Kept Village 2007
The initial submission needed to be made by 11th May 2007. Cllr Stimson agreed to progress this, even though he had not stood for re-election, and would not, therefore be a member of the new Parish Council.

265/05 AGENDA ITEMS
a) Annual Accounts to Year-End 31st March 2007
i) To receive and approve the unaudited accounts for the Year Ending 31st March 2007
It was proposed by Cllr Dearnley, seconded by Cllr Odell and

RESOLVED that the unaudited accounts for the year end 31st March 2007 be approved.

ii) To complete the Statement of Assurance for the Year Ending 31st March 2007
The Council considered each question of the Statement of Assurance and confirmed by resolution that it had met the required standard under each heading. The Statement of Assurance was duly signed by the Chairman.

iii) To receive and note the report of the Internal Auditor
The Council received the report of the Internal Auditor and noted the comments raised. It was proposed by Cllr Dearnley, seconded by Cllr South and

RESOLVED that the report be passed for consideration to the Office and Finance Committee Meeting, which was scheduled to meet on Friday, 8th June 2007, with recommendations back to a full Council meeting.

b) Report back and consideration of Cornwall County Council’s presentation of 18th April 2007, on “One Cornwall – A Proposal for a Single Council for Cornwall”
The Chairman gave a brief report on the previous evening’s meeting, which he had attended, along with Cllr Odell and the Clerk.

c) Consideration of a request for the provision of Allotments in the Parish
The Clerk reported that a request had been received from 13 parishioners, which the council was obliged to consider, under the Smallholding & Allotments Act 1908 and Allotments Act 1950. He confirmed that the council did not own any land, or know of anywhere suitable that was available for use as allotments.

Cllr Sadler stated that the District Council was obliged to support the Parish Council on this matter, and that it would be eager to do so. It was agreed that notices concerning this request should be placed on both the Noticeboard and the Website, and the Clerk was asked to enquire if either the County Council or the National Trust had any suitable land available.

The Clerk was also asked to place this item on the Agenda for the May meeting of the Parish Council, when the new council would be formed, and that consideration be given to allocating the issue to a councillor, as a portfolio responsibility.

d) Kerrier DC’s Consultation on a Play Strategy in the District
Kerrier District has been allocated £223,690.93 under the Big Lottery’s Children’s Play Initiative. This money is to be spent exclusively on developing, creating and improving play opportunities (in their widest sense) and can be passed to other organisations involved in play. To qualify for the grant allocation, Kerrier has to develop a play strategy by September 2007, hence the requirement to consult with parish and town councils, and others.

The Chairman agreed to formulate a response through the Junior Playing Field and Carwinion Trusts.

e) Consideration to continuing the Parish Council’s affiliation to the Cornwall Association of Local Councils
The Clerk stated that the annual CALC membership was due for renewal, and outlined its cost and benefits.

It was proposed by Cllr Dearnley, seconded by Cllr Gartside and

RESOLVED that the council should continue with its membership of CALC.

f) Status Report on Welcome & Information Signs
Cllr Stimson stated that AONB grant funding might not be available in 2007/08, and advised that the council consider what alternative funding arrangements might be possible. In the meantime, the Clerk was asked to investigate possible dates when the Memorial Hall might be available for display of, and public feedback upon, the proposed sign content.

g) To thank retiring members of the Parish Council for their work on its behalf
Cllrs Mrs Briars, Hibbert, Stimson and South were not standing for re-election, Mrs Briars after 35 years as a councillor. On behalf of the council, the Chairman thanked them for their hard work over the years.

266/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

267/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

a) District Council
Cllr Sadler reported on the work of a Rural Single Issue Panel he chairs and that he hoped their work would result with Rural issues being added to an existing Portfolio to help push the Rural Agenda

Cllr Hatton gave updates on the two planning applications for which there had recently been site meetings :-

i) The proposed club house had been removed from the Penwarne Barton application, which had been approved with strict conditions, including the completion of all current developments before any new development commenced.

ii) The change of use application in respect of the Laundry at Helford Passage had been withdrawn by the applicant.

b) County Council
C Cllr Hatton also reported that :-

i) The AONB Conference (see correspondence list) was very important, as far as future planning matters were concerned, and suggested that a representative of Mawnan Parish Council should try to attend.

ii) Both Port Navas and Constantine now had 20mph speed restrictions, and similar might be considered in Mawnan Smith in the future.

268/05 PLANNING APPLICATIONS

a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

b) To Note Planning Enforcement Complaints received by the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

c) To Consider Planning Applications Received From the District Authority

i) PA07/00527/F – Boskensoe Farms, Cross Park Bungalow, Greenfields Close, Mawnan Smith – Erection of extension and alterations to dwelling
As this was a major extension, the Clerk was asked to arrange a site visit, before formulating observations for the planning authority.

ii) PA07/00563/F – Mr & Mrs T Adams, The Nest, Maenporth – Erection of a replacement dwelling (amended application)
As this was a replacement dwelling, the Clerk was asked to arrange a site visit, as stated in Standing Orders, before formulating observations for the planning authority.

269/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Dearnley, seconded by Cllr Stimson and

RESOLVED that accounts totalling £5,944.63 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

270/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
The majority of reports had already been covered during the Annual Parish Meeting which preceded the meeting of the Parish Council.

a) Trees
Mrs Loomes reported that the first replacement trees had recently been planted, with others due over the following two weeks, weather permitting.

271/05 DATE AND TIME OF NEXT MEETING
The next meeting, which will be the Annual Meeting of Mawnan Parish Council, will be held on Thursday, 17th May 2007, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC
There were no other comments from members of the public.