Minutes Jul 2007

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July 2007

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 19th JULY 2007 IN THE MEMORIAL HALL

PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gilmore, Mrs Harris, Mrs Lawry, Mrs Loomes, Moyle and Odell.

There were no comments from the public. The Chairman commented on the visit of the judges of the Village of the Year competition. On behalf of all residents of Mawnan Smith, he thanked everyone who had been involved, especially Cllr Mrs Lawry for organising the visit, the Mawnan Anvil Trust for allowing it to be hosted at the Smithy and the school and young people for their participation. He explained that the previous year’s entry had been felt to have insufficient youth involvement, which had been remedied in 2007. He also commented that one of the judges had enjoyed his time on the Zip Wire.

296/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Sadler.

297/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Cllrs Barlow, Dearnley and Gartside declared a prejudicial interest, and Cllrs Gilmore, Mrs Lawry, Moyle and Odell a personal interest in Planning Application PA07/00930/F (Anna Maria Lane). Cllr Barlow also declared a prejudicial interest in Planning Application PA07/01107/TPO (River House).

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

298/05 TO CONFIRM MINUTES OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 21st June 2007
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Lawry and

RESOLVED that the Minutes of the Parish Council Meeting held on 21st June 2007 be approved as a true record and duly signed.

b) Meeting of Planning Committee, 6th July 2007
It was proposed by Cllr Gilmore, seconded by Cllr Dearnley and

RESOLVED that the Minutes of the Planning Committee Meeting held on 6th July 2007 be approved as a true record and duly signed.

299/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Entrance to Maenporth Beach
The Clerk reported that signs had now been erected, and that there had been no response from Carrick DC regarding the cost of the exercise.

b) Police Report, June 2007
The Clerk had spoken to PC Cormack about the fact that this was incomplete.

c) Dog Bins
The Clerk had reported the problems with the bins by the school and at Carwinion.

300/05 AGENDA ITEMS
a) Update on proposed CPO for Graveyard Extension at Mawnan Church
The Clerk reported that progress was slow, with the hold-up being caused by the National Trust, not Kerrier DC’s Legal Department, which was copying all correspondence to the Parish Council. The Clerk and Chairman had offered to meet with the National Trust, if this might speed things up.

b) To consider the Office & Finance Group’s recommendation regarding updates to the Parish Council’s Risk Assessment
This had been updated by the Office & Finance Group. The Clerk detailed the recommended changes which were proposed for 2007/08, a copy of which had been circulated prior to the meeting.

c) To agree content of the Quarterly “Web Newsletter”
Cllr Dearnley stated that, as a result of the Quality Council accreditation, the council had agreed to produce quarterly newsletters. The printed Annual Report, published in April, was one of these, with the other three being published on the Website in July, October and January.

The Office & Finance Group had produced a draft, which had been circulated prior to the meeting. It was agreed unanimously that this should be published, with no changes.

d) To report back on informal meeting with the MCA Committee
As this matter was being discussed on a confidential basis, and publicity might be prejudicial to the public interest, it was proposed by Cllr Gartside, seconded by Cllr Mrs Harris, and

RESOLVED that, in line with Standing Orders, and under the 1960 Public Admission to Meetings Act, this item be left to the end of the meeting, and that the public and press be excluded during its discussion.

e) To consider the Office & Finance Group’s recommendation regarding Clerk’s Salary for 2007/08
As this matter concerned staff terms and conditions, it was proposed by Cllr Mrs Harris, seconded by Cllr Dearnley, and

301/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

302/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) District Council
C Cllr Hatton reported that Cllr Sadler expected to be out of hospital within the next few days, and that he would cover both District and County Council matters in his absence.

C Cllr Hatton reported on a number of planning issues :-

• Application for a new dwelling behind Evelyth on Sampys Hill – C Cllr Hatton has requested that this application be referred by Kerrier DC’s Planning Committee, rather than determined under delegated powers.

• Self-build application at Castle View Park – Little progress was reported, with access and land ownership issues still unresolved. C Cllr Hatton was requested to obtain a written status report for the September council meeting.

• Enforcement action regarding the minibus at Anna Maria Creek – A similar situation had occurred at Longdowns, which has taken many years to resolve.

b) County Council
With regard to the Unitary bid, an announcement was expected on 27th July 2007, with working groups continuing to examine all aspects of “joined up government” in the meantime. The proposals regarding night time Fire Cover were being revisited, assessing the risks versus the budget. It was also reported that Regional Assemblies were to be abolished by 2010, but that the Regional Development Agencies would continue.

C Cllr Hatton also stated that all 2007/08 grant monies had already been allocated by the AONB, and that he was trying to gain a funding commitment for Mawnan Smith’s proposed Welcome and Information Signs for 2008/09.

303/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

b) To Note Planning Enforcement Complaints received by the Planning Authority
No reports of new complaints had been received. The Clerk was asked to request an update on all existing enforcement issues for the September meeting.

c) To Consider Planning Applications Received From the District Authority

i) PA07/00930/F – Mr C Stimson, Lower Budock Vean Lane, Mawnan Smith – Erection of a detached dwelling and installation of a septic tank
Having expressed a prejudicial interest in this matter, Cllrs Barlow, Dearnley and Gartside left the room for its discussion, during which period Cllr Mrs Harris took the chair. Standing Orders dictated that, in the case of a new or replacement dwelling, a site visit was required, which the Clerk was asked to arrange. Cllrs Dearnley and Gartside returned to the meeting, with Cllr Gartside resuming in the chair.

ii) PA07/01107/TPO – Mr R Smaldon, River House, Budock Vean Lane, Mawnan Smith – Coppicing of two Sessile Oaks, crown reduction of two Sessile Oaks, and lower limb reduction of one Sessile Oak
Having expressed a prejudicial interest in this matter, Cllr Barlow did not return to the room for this discussion. The Clerk was asked to arrange a site visit, as this application involved a TPO. Cllr Barlow then returned to the room.

iii) PA07/01117/TPO – Mr & Mrs Roche, Mimosa Cottage, Little-In-Sight, Mawnan Smith – Felling of one Norway Spruce and crown raising of one Norway Spruce and one Sycamore
The Clerk was asked to arrange a site visit, as this application involved a TPO.

iv) PA07/00532/F – Mr & Mrs D Tippett, Bosulla, Budock Vean Lane, Mawnan Smith – Erection of replacement dwelling (amended design)
The amended design included changes to the exterior finish.
OBSERVATIONS – Although it was encouraging that the applicant had responded to the Parish Council’s previous observations, with regard to development in the AONB, it was considered that the previous observations were still relevant.

v) PA07/00934/F – Mr G Williams, Trevarn, Carwinion Road, Mawnan Smith – Erection of conservatory extension to dwelling
OBSERVATIONS – No objections.

vi) PA07/01104/F – Mr P Clarke, Masefield House, Bar Road, Mawnan Smith – Alterations to dwelling, to include loft conversion, reinstate chimneys, replacement of windows, extension to existing conservatory, construction of balconies and erection of dormer extension (amended design)
The amended design was examined in detail, with the changes being of a cosmetic nature.
OBSERVATIONS – No objections.

vii) PA07/01112/F – Mr B Thomas, 24 Castle View Park, Mawnan Smith – Erection of extensions to dwelling
The proposals appeared to be similar to many others which had occurred over the years.
OBSERVATIONS – No objections.

304/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Mrs Harris, seconded by Cllr Dearnley and

RESOLVED that accounts totalling £2,239.21 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

305/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Village of the Year Competition
Cllr Mrs Lawry thanked everyone who had helped, especially on the day of the judges’ visit, and stated that all seemed to have gone well.

b) Allotments
Cllr Mrs Lawry reported that a meeting would be held the following week to kick-start this project.

c) Footpaths
Cllr Mrs Loomes reported that she had asked Cornwall CC to sort out the Maenporth Hill path, as part of the Public Path Improvement Program (PPIP). She commented that she had recently walked the footpath from Bar Road to Bar Beach, and that, even with the protruding tree roots, it was in better condition than it had been for years. An overhanging tree had been reported on Footpath 17, which she would investigate, and the Bosloe footpath was very wet and muddy.

Councillors agreed that this was a longstanding drainage problem, which had been “cured” for a while by spreading a deep layer of granite chippings. The Clerk was asked to contact Cornwall CC, and enquire if this could be done again, as part of PPIP.

d) Junior Playing Field
The Chairman reported that the grant application to the Big Lottery for replacement swings had been unsuccessful, and that it was being resubmitted by the Clerk, on behalf of the Parish Council. A second grant application was also being prepared, this time to Cory Environmental Trust.

306/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 20th September 2007, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC

a) Minibus at Anna Maria Creek
It was stated that no enforcement action appeared to have been taken, apart from logging of the report. The Helford River Association was considering asking Kerrier DC for its records regarding this enforcement. In the meantime, the Clerk agreed to write to Kerrier DC’s Planning Department, in an effort to make some progress.

b) Drains on Grove Hill
Recent heavy rain had now lifted the drain covers. The Clerk agreed to speak to Cornwall CC’s Area Surveyor about this problem.

c) Missing sign from public footpath behind Penwarne House
Cllr Mrs Loomes agreed to ask Cornwall CC’s PPIP team to replace this.

The Council had already agreed that under the 1960 Public Admissions to Meetings Act, these items be left to the end of the meeting and that the public and press be excluded as the discussion involved salaries and gratuities of staff.

307/05 TO REPORT BACK ON INFORMAL MEETING WITH THE MCA COMMITTEE
The Chairman reported back on the informal meeting. Following discussion, it was proposed by Cllr Gartside, seconded by Cllr Mrs Lawry and

RESOLVED that a Steering Group consisting of Cllrs Barlow, Gilmore, Mrs Harris and Moyle should be mandated to hold more detailed discussions with the MCA Committee, and report back to the September 20th meeting of the Parish Council.

308/05 TO CONSIDER THE OFFICE & FINANCE RECOMMENDATION REGARDING CLERK’S SALARY FOR 2007/08
A report was circulated by Cllr Dearnley, on behalf of the Office & Finance Group. Following discussion, it was proposed by Cllr Mrs Harris, seconded by Cllr Mrs Lawry and

RESOLVED unanimously to accept the recommendations of the report.