Minutes Mar 2008

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March 2008

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 20th MARCH 2008 IN THE MEMORIAL HALL

PRESENT : Cllr Gartside (Chairman), Cllrs Gibbons, Gilmore, Mrs Loomes and Sadler.

377/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Barlow, Dearnley, Mrs Lawry and Odell.

378/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Cllr Sadler declared a prejudicial interest in item 381/05 (c).

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

379/05 TO CONFIRM MINUTES OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 21st February 2008
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Loomes and

RESOLVED that the Minutes of the Parish Council Meeting held on 21st February 2008 be approved as a true record and be duly signed.

380/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Kerrier DC’s Mobile Skate Park
The Clerk reported that this was no longer available during the Easter holidays, due to staffing problems on the part of the District Council. He was asked to rearrange this for a date in the summer holidays.

b) Road Surface at Penwarne
The Clerk stated that County Highways were organising a top dressing, and any other remedial work required, during the summer.

c) No Ball Games sign for Parc an Manns
The Clerk stated that this had now been attached to the outside wall of the bus shelter.

d) Dog Bin replacement
The Clerk had been able to contact the District Council, who had stated that these would be replaced, at its expense, in the near future.

381/05 AGENDA ITEMS
a) Report from the “One Cornwall” Engagement Event, 10th March 2008
Cllr Gibbons reported that he and the Clerk had attended this meeting, which he summarised for the benefit of other members. It was agreed that a representative of the council should attend all such events in the future

b) Report from the Kerrier DC Planning Training Session, 3rd March 2008
The Clerk had attended, and had distributed the presentation notes in advance of the meeting. The session had been a detailed one, given by Penwith District Council’s Head of Planning, and useful guidance had been given on PPG’s and PPS’s.

c) Report back from meeting with the Mawnan Anvil Trust
Having declared a prejudicial interest, Cllr Sadler left the meeting for the discussion of this matter.

The Chairman explained that Chy-An-Scol, the house next door to the Smithy, was about to go onto the market, and that a meeting had been held with the Anvil Trust, to consider whether it might be worth trying to acquire it for the village. Discussions were at a very early stage, and it might be possible for the Parish Council and the Anvil Trust to work together on this matter.

Members considered that it could become a valuable community amenity, and too good an opportunity to ignore. Following further discussion, it was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that representatives of the Parish Council and the Anvil Trust visit the property to explore the feasibility of its acquisition and its potential uses in more detail.

Cllr Sadler returned to the meeting.

d) To note revised arrangements for Kerrier DC’s Code of Conduct Training Session for Mawnan Parish Council
The Clerk reminded members that this session had been postponed until 6.30pm on Thursday, 10th April 2008, and would now be held jointly with Budock Parish Council at Treverva Village Hall.

e) To consider proposed changes to the Parish Council’s Asset Register
The Clerk stated that this exercise was carried out each year, in advance of the Year-End, and the insurance renewal, which was due on 1st June. He had circulated a report in advance of the meeting, recommending a revaluation of the Public Toilets and Bus Shelter to £12,000 and £4,000 respectively, and explained that he had obtained these figures from the District Council. He also suggested that the Village Pump / Tap be added to the asset register, at a value of £500.

It was proposed by Cllr Gilmore, seconded by Cllr Mrs Loomes and

RESOLVED that the asset register be updated in line with the Clerk’s suggestions.

f) To consider an application for Section 137 Grant Assistance, submitted by the Mawnan School PTA
The Clerk stated that the PTA had requested financial assistance in 2008/09, towards the provision of Video and DVD equipment. Following discussion, it was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that a grant of £100 be offered to the PTA, this being payable in April 2008.

g) To consider the response to the council’s letter to the Chief Constable of Devon & Cornwall Police
The Chairman summarised the letter from the Parish Council, along with the reply from Devon & Cornwall Police. He apologised to PC Cormack and PCSO Huddlestone, if they considered that the letter had been personalised, and stated that this had not been the intention, nor was it the way he believed the council’s letter read.

PC Cormack responded, stating that there had been understandably strong feelings from members of the public, following the RTA on Grove Hill, at both the PACT Surgeries and the February council meeting. However, detailed discussion of specific incidents was not the real purpose of PACT Meetings or PACT Surgeries, which it was felt should cover more general items of concern.

The Chairman repeated the council’s offer that Devon & Cornwall Constabulary could have its own dedicated page on the Website, this to include the latest Police Report and any other information that might be pertinent.

The Clerk was instructed to write a follow-up letter to Acting Inspector Pascoe, at Helston Police Station, stressing the council’s commitment to working with the Police.

h) Status Report on Graveyard CPO
The Chairman stated that progress had slowed due to unforeseen legal problems, and that he and the Clerk were to meet with the District Council’s Chief Solicitor, and would report back to the April meeting.

i) To consider problems reported with the short footpath between Footpath #19 and Shute Hill
Cllr Mrs Loomes stated that this was a 60-yard long spur off Footpath #19, to link it up with Shute Hill, and that it was not on the definitive footpaths map. There had been reports that the unsurfaced part of it (50 yards) had become very muddy, but that this had not been the case the day she had inspected it.

It was proposed by Cllr Mrs Loomes, seconded by Cllr Gartside and

RESOLVED that the Clerk contact the County Council, to check if this was an official Right of Way, and if so, ask if its surface could be upgraded.

382/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

383/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton reported that :-

• With regard to One Cornwall, the Structural Change Order had been passed by the Government, and that further consultation meetings would take place in the next month, including ones concerning the Boundary Committee Review.
• He had recently attended a meeting concerning the School Appeals process, and that there were an increasing number of appeals being submitted.
• He had been copied on the Email from Mabe residents to Mawnan Parish Council concerning Local Member Funding (an item of correspondence), and that it was not possible to reallocate monies from a programmed scheme to one that was not in the program.
• In response to the petition following the RTA on Grove Hill, he had met local residents with the Area Surveyor from County Highways. Detailed proposals could be expected in the near future.

b) District Council
Cllr Sadler reported on a point regarding social housing, which had been asked at a recent meeting of Constantine Parish Council. Of the £20m plus accrued from the sale of council houses, Kerrier DC had invested £9m on building 550 units of social housing.

The balance, in excess of £11.5m, would be transferred up to One Cornwall, and the District Council would be pressing for the rolling house build program to continue.

C Cllr Hatton added that The Planning Application from the Mawnan Self-Build Group had now been approved, following completion of the S106 Agreements.

384/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

b) To Note Planning Enforcement Complaints received by the Planning Authority
The Clerk reported on enforcement complaints in Mawnan, a schedule of which is attached to the minutes as a record.

c) To Consider Planning Applications Received From the District Authority

i) PA07/02074/F –Mr& Mrs K Terry, Sunrise, Trelawney Close, Maenporth, Falmouth – Erection of a replacement dwelling (amended version)
Members commended the response of the applicant to the concerns which had been raised by the council, in that the position of the dwelling had been changed, and its footprint and ridge height had been reduced, as had the glazed area facing out to sea. However, it was felt that none of these amendments overcame the objections raised to the previous version of this application

OBSERVATIONS : Unchanged - As previous version of this application.

385/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Loomes and

RESOLVED that accounts totalling £1,229.74 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

386/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Police Report
PC Cormack reported that there had been no crimes reported in the past month, as opposed to 5 in the same period in 2007. Members commended the police for this.

b) Carwinion Trust
It was reported that the Mawnan Country Fayre had responded in respect of a possible charge for the use of Carwinion Playing Field. It had stated that it did not consider a charge appropriate, and that it wished all monies raised to go directly to the Childrens’ Hospice SW’s “Precious Lives Appeal”.

Following discussion, it was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that the Carwinion Trust be asked to waive the charge for 2008, as the Trust’s contribution to the Childrens’ Hospice.

c) Mawnan Anvil Trust
Cllr Sadler stated that Penwarne Gardens would be open on 30th March 2008, with all proceeds being donated to the Anvil Trust.

387/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 17th April 2008, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC
a) Letter to the Chief Constable of Devon & Cornwall Police
Support was expressed for the sentiments expressed in the council’s recent letter.

b) Petition following the RTA on Grove Hill
Appreciation was expressed to Mrs Kirkham for organising the petition.