Minutes Apr 2008

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April 2008

DRAFT MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 17th APRIL 2008 IN THE MEMORIAL HALL

PRESENT : Cllr Gartside (Chairman), Cllrs Barlow, Dearnley, Gibbons, Mrs Lawry, Mrs Loomes, Odell and Sadler.

392/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Gilmore & Moyle, PC Cormack and PCSO Huddlestone.

393/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
Cllr Sadler declared a prejudicial interest in item 400/05 (a), as this included a proposed grant to the Mawnan Anvil Trust.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

394/05 TO CONFIRM MINUTES OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 20th March 2008
It was proposed by Cllr Gibbons, seconded by Cllr Mrs Loomes and

RESOLVED that the Minutes of the Parish Council Meeting held on 20th March 2008 be approved as a true record and be duly signed.

b) Extraordinary Meeting of Parish Council, 11th April 2008
It was proposed by Cllr Odell, seconded by Cllr Gibbons and

RESOLVED that the Minutes of the Extraordinary Parish Council Meeting held on 11th April 2008 be approved as a true record and be duly signed.

395/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Graveyard CPO
The Chairman stated that he, Cllr Gilmore and the Clerk had met with Kerrier DC’s Chief Solicitor and a member of the Planning Department, and that the matter should now be able to move to a satisfactory conclusion. Thanks were expressed to Kerrier DC for its help.

b) Electoral Review
The Clerk stated that, following feedback from Parish and Town Councils, he had received an updated document from the One Cornwall team, concerning proposed Wards in the Unitary Council, in which Mawnan was now grouped with Budock and Mabe.

c) Mobile Skate Park
The Clerk stated that he had been contacted by Kerrier DC, and that the Skate Park could be booked for a date in August.

396/05 AGENDA ITEMS
a) Annual Accounts to Year-End 31st March 2008
i) To receive and approve the unaudited accounts for the Year Ending 31st March 2008
Copies of the final Income & Expenditure Accounts for 2007/08 had been distributed prior to the meeting. These showed a positive variance of £497 against the forecast at the time the 2008/09 Budget and Precept were agreed.

It was proposed by Cllr Barlow, seconded by Cllr Dearnley and

RESOLVED that the unaudited accounts for the year end 31st March 2008 be approved.

ii) To complete the Statement of Assurance for the Year Ending 31st March 2008
The Council considered each question of the Statement of Assurance and confirmed by resolution that it had met the required standard under each heading. The Statement of Assurance was duly signed by the Chairman.

iii) To receive and note the report of the Internal Auditor
The Council received the report of the Internal Auditor and noted the comments raised.

It was proposed by Cllr Gartside, seconded by Cllr Sadler and

RESOLVED that the report be passed for consideration to the Office and Finance Group, which was scheduled to meet on Friday, 6th June 2008, with recommendations back to a full Council meeting.

b) To approve the proposed schedule of S137 Grants for 2008/09
Copies of the proposals from the Office & Finance Group had been distributed prior to the meeting.

It was proposed by Cllr Gartside, seconded by Cllr Dearnley and

RESOLVED that the schedule of S137 Grants be approved.

c) To agree the supplier of the Parish Council’s insurance for 2008/09
The current insurance was with Allianz, but the Clerk had obtained a competitive quotation from Zurich, on a like for like basis, but at a reduced premium. This would save in excess of £80 if the council agreed to switch to Zurich, a 3-year commitment would save over £100 per annum, and a 5-year commitment over £120 per annum.

Following debate, it was proposed by Cllr Gartside, seconded by Cllr Barlow and

RESOLVED that the council should commit to a 3-year undertaking, and move the insurance to Zurich, unless Allianz was willing to match the premium offered.

There followed a further discussion concerning the fact that the council’s insurance did not contain any cover for members in respect of defamation. The Clerk agreed to investigate whether this cover was available, and report back to the next meeting.

397/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

398/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton reported that :-

• With regard to One Cornwall, the future structure was slowly evolving, and should be clearer by the summer.
• Yellow line parking enforcement would be moving from Police enforcement to Local Authority enforcement effective 5th May 2008, except when highway safety was involved, when the Police could still be called upon.
• Julia Goldsworthy MP was eager to attend a meeting of the Parish Council, and her secretary would be in touch concerning possible dates in June, July or September.

b) District Council
Cllr Sadler reported on a planning issue, in respect of a complaint by a neighbour, concerning the handling of a Planning Application in Mawnan Smith. This had been investigated by the Standards & Ethics Committee, which had suggested that Planning Officers must make a site visit when necessary.

399/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
None had been received, since the last Parish Council Meeting.

b) To Note Planning Enforcement Complaints received by the Planning Authority
None had been received, since the last Parish Council Meeting.

c) To Consider Planning Applications Received From the District Authority

i) PA08/00323/F – Mr & Mrs J Roff, The Spinney, Penwarne Road, Mawnan Smith – Erection of extension and alterations to dwelling

OBSERVATIONS : No objections.

ii) PA08/00446/F – Mr & Mrs J Rundle, Rosevean, Carwinion Road, Mawnan Smith – Erection of a replacement two storey extension and internal alterations
It was considered that a site visit was necessary. The Clerk was asked to arrange this, along with a Planning Committee Meeting.

iii) PA08/00566/F – Mr & Mrs P Gray, Headley, 13 Greenfields Close, Mawnan Smith – Erection of extensions and replacement garage to dwelling

OBSERVATIONS : No objections.

400/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Gibbons, seconded by Cllr Dearnley and

RESOLVED that accounts totalling £8,807.06 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

As a Trustee of the Mawnan Anvil Trust, Cllr Sadler did not vote on this matter, as one of the proposed payments was a grant to the Trust.

401/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Police Report
In the absence of PC Cormack and PCSO Huddlestone, the Clerk reported that there had been one crime reported, compared to 6 in the same period in 2007. The crime concerned a theft from a village shop, for which a local male has been interviewed.

On other matters, in company with a representative from Coastline Housing, the police had recently attended some local households, to speak with parents concerning complaints about the behaviour of children. Foot patrol has been carried out to support this and PCSO Huddlestone had visited the school. Only time would tell if these action had been successful.

b) Mawnan Anvil Trust
The Chairman reported that he and Cllr Gilmore, along with representatives of the Trust, had visited Chy an Scol, the house next door to the Smithy. It was considered appropriate to try to acquire the property on behalf of the local community, and a further report would be given at the next council meeting.

c) Tree Warden
Cllr Mrs Loomes reported that she was once more chasing Cornwall CC, regarding the replacement trees for Shute Hill. She was also planning to ask whether the old stumps could be ground down.

402/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council would be its Annual Meeting, which would be held on Thursday, 15th May 2008, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC
There were no comments from members of the public.

DRAFT MINUTES OF AN EXTRA ORDINARY MEETING OF MAWNAN PARISH COUNCIL HELD ON FRIDAY, 11th APRIL 2008 AT MAWNAN METHODIST CHAPEL

PRESENT : Cllr Gartside (Chairman), Cllrs Gibbons, Dearnley, Gilmore, Mrs Loomes and Odell.

388/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Barlow.

389/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

390/05 AGENDA ITEMS
a) To consider making representations to the Boundary Commission in respect of the proposed electoral review for the new Unitary Authority
The Chairman stated that there had been a public meeting in Camborne a week earlier, concerning this matter, which had been attended by the Clerk. Cornwall County Council favoured increasing the number of councillors from the current 82 to around 130. With the projected electorate for 2012, this would mean that the average ward would comprise 3,350 electors.

An initial draft proposal for revised wards of 3,000 to 3,700 electors had been drawn up. This placed Mawnan in a ward of 3,166 electors, along with Constantine and Gweek. Mabe and Budock were in a ward of 3,780 electors, along with St Gluvias. The Clerk had distributed a paper on the subject prior to the meeting.

Representations on the proposed boundary review needed to be with the Boundary Commission before 21st April 2008, so consideration of this matter at the next council meeting would be leaving things a little late.

During a lengthy discussion, concerns were expressed that, in terms of Community Network Areas (CNA’s), the proposed ward which contained Mawnan might be Helston centric, rather than Falmouth/Penryn centric. Residents saw Falmouth and Penryn as the main service centres which they used. They were much closer than Helston, being only 4 miles away, and had better public transport links. Indeed, Mawnan Parish shared a short boundary with Falmouth, at Maenporth. Members stated that residents would be dissatisfied should they be disadvantaged by being in a ward that was not Falmouth/Penryn centric.

This concern would be even greater if membership of a Helston centric CNA then placed Mawnan Parish in a different Service Delivery Area to Falmouth/Penryn, Budock and Mabe, in terms of County Council services.

It was proposed by Cllr Gartside, seconded by Cllr Dearnley and

RESOLVED that the Clerk write to the Boundary Commission, with a copy to both Kerrier District Council and Cornwall County Council, stating that :-

• In terms of towns, Mawnan had its strongest allegiance with Falmouth and Penryn, as opposed to Helston. It would be preferable for Mawnan to be in a Falmouth/Penryn centric CNA.
• If this could not be achieved, confirmation was requested that Mawnan residents would be able to use “One Stop Shops” in Falmouth in respect of local services, rather than being directed to Helston.

391/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council will be held on Thursday, 17th April 2008, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC
There were no comments from members of the public.