Minutes May 2008

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May 2008

DRAFT MINUTES OF THE ANNUAL MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY, 15th MAY 2008 IN THE MEMORIAL HALL

PRESENT : Cllr Gartside (Chairman), Cllrs Gibbons, Gilmore, Mrs Lawry and Moyle.

There were no comments from the public.

403/05 ELECTION OF CHAIRMAN FOR THE YEAR 2008/09
It was proposed by Cllr Mrs Lawry, seconded by Cllr Gilmore and

RESOLVED that Cllr Gartside be elected as Chairman of Mawnan Parish Council for the year 2008/09.

Cllr Gartside thanked everyone for their support, and duly signed his Acceptance of Office.

404/05 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Barlow, Dearnley, Mrs Loomes, Odell and Sadler.

405/05 DECLARATIONS OF INTEREST
a) In Items on the Agenda
There were no declarations of interest in items on the agenda.

b) Of gifts of a value of more than £25
There were no declarations of gifts of a value of more than £25.

406/05 TO CONFIRM MINUTES OF PREVIOUS MEETINGS
a) Meeting of Parish Council, 17th April 2008
It was proposed by Cllr Mrs Lawry, seconded by Cllr Gibbons and

RESOLVED that the Minutes of the Parish Council Meeting held on 17th April 2008 be approved as a true record and be duly signed.

b) Meeting of Planning Committee, 24th April 2008
It was proposed by Cllr Gartside, seconded by Cllr Mrs Lawry and

RESOLVED that the Minutes of the Planning Committee Meeting held on 24th April 2008 be approved as a true record and be duly signed.

407/05 TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA
a) Graveyard CPO
The Clerk stated that he had been in communication with the National Trust at Lanhydrock, and that he was still awaiting its response to a number of detailed questions. He had already made a follow-up telephone call.

b) Attendance by Julia Goldsworthy MP at the June meeting
The Clerk had spoken to Ms Goldsworthy’s secretary and it was likely that she would attend the 19th June meeting.

408/05 AGENDA ITEMS
a) Election of Vice-Chairman for the year 2008/09
It was proposed by Cllr Gilmore, seconded by Cllr Mrs Lawry and

RESOLVED that Cllr Dearnley be elected to serve as Vice Chairman for the year 2008/09.

b) Appointment of Portfolio Holders for the year 2008/09
The Council nominated portfolio holders for the year 2008/09, including an additional portfolio in respect of the Graveyard CPO. A full schedule of which is attached to these Minutes.

c) Appointment of Committees & Representatives for the year 2008/09
The Chairman ran through the 2007/08 list of Committees & Representatives, and the various roles. It was noted that the membership of the Office & Finance Group should be rotated, with one member standing down each year. As ex-Cllr Mrs Harris was no longer a councillor, and had been replaced by Cllr Gibbons, for continuity purposes it was agreed that the current members should continue into 2008/09.

The Council nominated representatives to Committees and Outside Bodies for the year 2008/09, including an additional working group for Anvil Trust Liaison. A full schedule is attached to these Minutes.

d) Consideration of Insurance for members in respect of possible Defamatory Remarks made in Council
The Clerk had investigated this matter, and reported that cover was included within the existing insurance, with the following provisos :-

• There is a £250,000 limit for payments in respect of any claim.
• Payments in respect of any claim are subject to a £10,000 “Excess”.
• Defamatory remarks made in Council concerning members of the council were not included.

Following discussion, the Clerk was asked to investigate what it would cost to remove the Excess, or reduce this to a lower figure than the current £10,000.

e) Status Report on meetings with the Anvil Trust in respect of possible acquisition of Chy-an-Scol
The Chairman reported that a further meeting had taken place, regarding the possible acquisition, and a valuation of the property had been obtained. Before considering applications for grant funding, a public meeting would be arranged, at which artist’s impressions and a possible layout would be available.

f) Report back on meeting with Falmouth Town Council concerning its Community Plan
The Clerk had attended a meeting concerning this, as a consultee on behalf of the Parish Council. The meeting had been a very open one, also attended by representatives from Penryn, Budock and Mylor. It seemed that Falmouth and Penryn might be able to provide locally-based services to the surrounding parishes, post-unitary.

The council welcomed the opportunity to become involved in the Falmouth Community Plan, and it was agreed that Cllr Gibbons and the Clerk attend the next meeting.

g) Consideration of a request from Cornwall CC for a financial contribution towards the Speed Visor
The Clerk reported that the council had received a request via C Cllr Hatton, for a contribution of £3,500 to the cost of the visor, the remainder being provided from his budget for Local Member Schemes. The Clerk added that the council had budgeted £4,000 for the visor.

It was proposed by Cllr Gartside, seconded by Cllr Gilmore and

RESOLVED that the Clerk should write to C Cllr Hatton, and confirm that £3,500 was available for this project.

h) Consideration of a request from Kerrier DC for a hire fee of £30 for use of the Mobile Skateboard Park
The Mobile Skateboard Park had been booked for a Saturday in August, subject to the council agreeing to pay a booking fee of £30.

It was proposed by Cllr Gartside, seconded by Cllr Gibbons and

RESOLVED that the Clerk should write to Kerrier DC, agreeing to the £30 booking fee.

i) Consideration of a request for grant assistance from the Mawnan Memorial Hall
A request had been received from the Memorial Hall Committee for a grant towards the cost of new chairs. The Clerk stated that the council currently held £1,000 of Earmarked Funds, reserved for possible expenditure on the Memorial Hall, allowable under Section 133 of the LGA Act 1972.

It was proposed by Cllr Gartside, seconded by Cllr Mrs Lawry and

RESOLVED that the Clerk should write to the Memorial Hall Committee, and offer £500 towards the cost of new chairs.

j) Consideration of a request for grant assistance from West Cornwall Rural Transport Partnership
At its request, a letter from this organisation, for which there was unlikely to be funding available, post-unitary, had been circulated prior to the meeting. It was noted that none of the activities provided by the organisation directly benefited the residents of Mawnan Parish. The Clerk was asked to write, to say that the council’s policy was that its limited grant funds be spent within the parish.

k) To consider the council’s response to the Cornwall Strategic Partnership’s strategy document on Sustainable Communities
A summary document, upon which the council had been asked to comment, had been circulated prior to the meeting. The Chairman and Clerk had also examined the strategy document in detail, on the website.

It was proposed by Cllr Gilmore, seconded by Cllr Moyle and

RESOLVED that the Chairman and Clerk should respond on behalf of the council.

409/05 CORRESPONDENCE
The Clerk reported on correspondence received, a schedule of which is attached to the minutes as a record.

410/05 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
a) County Council
C Cllr Hatton reported that :-

• With regard to One Cornwall, the results of Boundary Committee considerations were expected within two weeks.
• County Highways had now extended the white lines at Penwarne, so they extended in front of all of the houses..

b) District Council
In the absence of Cllr Sadler, C Cllr Hatton also reported on a number of District Council matters :-

• Kerrier DC had held its final Annual Meeting the previous day, with a new Chairman and Vice-Chairman now in place.
• The planning application in respect of Sunrise, Trelawney Close, would be determined at the next meeting of the Planning Committee. One local objector was to speak at the meeting. Cllr Gilmore offered to attend and speak on behalf of the Parish Council.
• The planning application in respect of Eveleth, Sampys Hill, was being taken to appeal by the applicant.
• Kerrier DC was eager to conclude all outstanding planning enforcement issues pre-unitary.

The Clerk was asked to obtain a list of outstanding enforcement cases in Mawnan, as soon as possible.

411/05 PLANNING APPLICATIONS
a) To Note Planning Decisions received from the Planning Authority
The Clerk reported on decisions received, a schedule of which is attached to the minutes as a record.

b) To Note Planning Enforcement Complaints received by the Planning Authority
None had been received, since the last Parish Council Meeting.

c) To Consider Planning Applications Received From the District Authority

i) PA08/00352/TPO – Cornovia Tree Services Ltd, White Lodge, Anna Maria Lane, Budock Vean – Crown reduction on six Ilex Oak trees

OBSERVATIONS : No objections.

ii) PA08/00564/F – Mr J Godfrey, Sea Haze, Maenporth – Loft Conversion
A letter of objection had been received, plus a letter of response from the applicant. Standing Orders were suspended, to allow the objector to speak, after which they were reinstated. It was agreed that a site visit would be appropriate, which the Clerk was asked to arrange.

iii) PA08/00664/F – Mr R Fergus, The Coppice, Penwarne Road, Mawnan Smith – Erection of a single storey extension to dwelling

OBSERVATIONS : No objections.

iv) PA08/00746/F – Mr & Mrs Harris, Skerries Bank, Budock Vean Lane, Mawnan Smith – Erection of a carport extension to dwelling

OBSERVATIONS : No objections.

412/05 FINANCE AND PAYMENT OF ACCOUNTS
a) Payment of Accounts
It was proposed by Cllr Moyle, seconded by Cllr Gilmore and

RESOLVED that accounts totalling £2,230.33 be approved for payment and duly signed. A schedule of these is attached to the minutes as a record.

413/05 REPORTS FROM COMMITTEES AND REPRESENTATIVES
a) Allotments
Cllr Mrs Lawry reported that discussions were underway with County Farms, regarding the possibility of using some land behind the MCA Hall, next to Carwinion Playing Fields.

b) Junior Playing Field Trust
The Chairman reported that the Zip Wire frame supports had been replaced by metal ones where they met the ground.

c) Footpaths / Trees
In her absence, Cllr Mrs Loomes had submitted a report :-

• Footpath from the Cross Road to Glendurgan & Trebah – The signpost is almost obscured by long grass, and would benefit from being on a higher pole.
• Replacement trees for Shute Hill – She had spoken to the County Tree Officer, who had understood that these had been planted. He thought that it might now be too late for this year. He had also confirmed that the existing tree stumps would not be ground out, as they were not on a pavement.

414/05 DATE AND TIME OF NEXT MEETING
The next meeting of Mawnan Parish Council would be held on Thursday, 19th June 2008, commencing at 7.30pm, in the Memorial Hall.

COMMENTS FROM THE PUBLIC
a) Anvil Trust / Car Parking
This was becoming a problem, and Carwinion Road was becoming more dangerous. The Chairman suggested that he speak to the church again, about the possibility of parking on the drive to St Michael’s.

b) Dog Fouling
This was getting much worse, and the Clerk agreed to check what action could be taken to reduce this.